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Scheduling Assistant Jobs in Wheaton, IL (NOW HIRING)

WOWK-TV

NewsNation Scheduling Coordinator (Part Time)

Chicago, IL · On-site

$25 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scheduling Coordinator NewsNation | Chicago Position Summary NewsNation is seeking a Part-Time Scheduling Coordinator to assist in facilitating crew, control rooms, and studios scheduling for our ...

Kohler

Scheduling Coordinator, Lincoln Park

Chicago, IL · On-site

$18.30 - $27.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Scheduling Coordinator, Lincoln Park Work Mode: Onsite Location: Lincoln Park, IL Opportunity Our ... Will occasionally assist at the Front Desk of assigned location. * May be required to serve as ...

Kohler Co.

Scheduling Coordinator, Lincoln Park

Chicago, IL · On-site

$18.30 - $27.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Scheduling Coordinator, Lincoln Park Work Mode: Onsite Location: Lincoln Park, IL Opportunity Our ... Will occasionally assist at the Front Desk of assigned location. * May be required to serve as ...

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

Scout Partners

Litigation Assistant

Chicago, IL · Hybrid

$65K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Maintain litigation calendars and docket critical court deadlines, including scheduling orders and briefing schedules * Assist with discovery, document production, and preparation of pleading and ...

Senior Helpers

Scheduler

Naperville, IL · On-site

$17.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers - Naperville

Scheduler

Naperville, IL · On-site

$17.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the ...

Senior Helpers - Naperville

Scheduler

Naperville, IL

$17.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the ...

Cna

Executive/Staff Assistant

Chicago, IL

$47K - $78K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the ...

CNA

Executive/Staff Assistant

Chicago, IL · On-site

$47K - $78K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Plans, schedules and coordinates meetings, conferences, travel arrangements and maintains the ...

Senior Helpers

Office Manager

Schaumburg, IL · On-site

As our Office Manager, we will depend on you to coordinate general office activities, scheduling, assist with billing and payroll, maintain physical and electronic files, and support other ...

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Showing results 21-40

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Wheaton, IL

Scheduling Assistant information

See Wheaton, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for scheduling assistant in Wheaton, IL is $19.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $21.83 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Wheaton, IL?

The most popular types of Scheduling jobs in Wheaton, IL are:

What job categories do people searching Scheduling Assistant jobs in Wheaton, IL look for?

The top searched job categories for Scheduling Assistant jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Scheduling Assistant jobs?

Cities near Wheaton, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you

NewsNation Scheduling Coordinator (Part Time)

WOWK-TV

Chicago, IL • On-site

$25 - $30/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Scheduling Coordinator
NewsNation | Chicago
Position Summary

NewsNation is seeking a Part-Time Scheduling Coordinator to assist in facilitating crew, control rooms, and studios scheduling for our network headquarters in Chicago for live and pretaped programming.
Responsibilities include but are not limited to:

Helping develop and maintain master schedules for control room and studio crews, allocating shifts based on availability and skill requirements in a 24/7 breaking news environment
Handle any sick calls, PTO/vacation requests, and/or last-minute scheduling changes; rapidly responding to employee absences and callouts by locating and securing qualified crew replacements.
Notify employees of their schedules, communicate last-minute changes, and serve as a point of contact for staff availability inquiries.
Confirm all crew have arrived for their shifts and are in position.
Participate in daily check-ins with operations management and scheduling meetings.
What Success Looks Like
Staffing issues are addressed before they impact production.
Schedules are accurate, timely, and aligned with operational needs.
Employees receive clear direction and consistent communication.

Qualifications:
3 years of scheduling experience, preferably in a live television or video production environment
Familiarity in operating in a union-represented workplace, understanding the nuances of represented employee scheduling.
The ability to multitask, be incredibly detail oriented, and organized will be key to success in this position
Strong communication skills with the ability to work both individually and in a team environment
Working knowledge of common business software applications, particularly Microsoft Word, Excel and Outlook
Experience with WhenToWork or other scheduling programs a plus
All day parts (mornings, evenings, weekends, and holidays) may be a part of the schedule as situations demand
Salary Range: $25.00 - $30.00 hourly
#LI-On-site


About NewsNation
NewsNation is a national cable news network delivering fact-based news coverage to viewers across the United States. With operations in Chicago, New York, Washington, DC, and bureaus nationwide, NewsNation supports a 24/7 news operation focused on live programming, breaking news, and special event coverage

Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.

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