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Scheduling Assistant Jobs in Wheaton, IL (NOW HIRING)

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

YA Group

Scheduling Consultant (IL)

Chicago, IL · On-site

As a YA Scheduling Consultant, you will be working independently to coordinate and manage ... These tools are designed to assist-rather than replace-human decision-making, and all employment ...

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

Labor Solutions, LLC

Be Seen First

Administrative Assistant

Lake Zurich, IL · On-site

$23/hr

Lake Zurich, IL Schedule: Monday - Friday, 6:30 AM - 3:00 PM Pay: $23/hour We are seeking a reliable and detail-oriented Administrative Assistant to support a fast-paced manufacturing environment.

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

Bond Consultants Group

Be Seen First

Administrative Assistant

Elgin, IL · On-site

$20.68/hr

Track orders and delivery schedules * Assist with shipping documentation and coordination * Maintain accurate sales and administrative records * Support trade show preparation and office supply ...

Senior Helpers

Scheduler

Naperville, IL · On-site

$17.75 - $22.50/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers - Naperville

Scheduler

Naperville, IL

$17.75 - $22.50/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers

Scheduler

Naperville, IL · On-site

$17.50 - $22.25/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers - Naperville

Scheduler

Naperville, IL · On-site

$17.75 - $22.50/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

CNA

Administrative Assistant II

Chicago, IL · On-site

$35K - $65K/yr

Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

Cna

Administrative Assistant II

Chicago, IL · Hybrid

$35K - $65K/yr

Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Wheaton, IL

Scheduling Assistant information

See Wheaton, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for scheduling assistant in Wheaton, IL is $19.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $21.83 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What job categories do people searching Scheduling Assistant jobs in Wheaton, IL look for?

The top searched job categories for Scheduling Assistant jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Scheduling Assistant jobs?

Cities near Wheaton, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you

Central Scheduling Manager

Sinai Chicago

Chicago, IL • On-site

Full-time

Posted 25 days ago

Sinai Chicago rating

7.8

Company rating: 7.8 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

Job description

*Align individual goals and goals of direct reports with those of Sinai Health System and its administrators, supporting the mission and vision of the organization *Ensures and advocates excellence and quality in customer service values. Resolve any concerns with applicable parties. *Maintain work schedules for employees assuring adequate department coverage.

*Coordinate daily activities of Central Scheduling while providing supervision to the staff in an efficient and professional manner including but not limited to verifying demographics, checking insurance eligibility, correctly identifying and scheduling appointments. *Responsible for management of employees including selection, training, motivation, timekeeping, development, performance reviews and recommend salary adjustments while setting clear expectations and measurable performance goals. *Address disciplinary issues as necessary to improve overall performance of his/her subordinates.

*Ensure staff has the appropriate equipment, tools, supplies and training to effectively perform the day-to-day functions of the department. Assure reporting tools needed to appropriately process patients are available to staff daily. Maintain a visible presence in the department to assist staff with any questions, concerns or issues *Ensure measurement and achievement of KPI;s & Metrics of the department and Revenue Cycle in general while devising strategic methodology to reach and maintain those goals. *Provide/maintain informational reports and data to management as required. *Interpret, evaluate, revise, implement and reinforce existing and new forms, guidelines, policies and procedures.

*Collaborate with partnering organizations and/or departments to ensure customer and organizational needs are being met while consistently looking for opportunities for process improvement. *Maintain communication with staff on a regular basis, including monthly staff meetings, Staff meetings are to include agenda and meeting minutes for record keeping purposes. *Keep departmental goals and activities in line with Revenue Cycle focus while abiding by government regulations. *Monitor and control expenses, identify and act on opportunities to increase efficiency and cost effectiveness. *Develop budget recommendations and monitor operating expenses. *Maintains external contact with regulatory agencies, health networks, community-based organizations, medical groups and payers. *Provide leadership through effective feedback and delegation. Other duties as assigned.

What Sinai Chicago employees say

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Sinai Chicago logo

About Sinai Chicago

Sourced by ZipRecruiter

Sinai Chicago is an integral part of the healthcare industry, established to provide quality and accessible healthcare for the Chicago, IL, US community. The organization operates across various healthcare sectors including teaching, research, and providing clinical care. Since its inception in 1919, Sinai Chicago has been resolute in improving the health of the people and communities it serves, with a focus on delivering value-based care to areas with pressing health needs. The core values of Sinai Chicago include respect, integrity, teamwork, accountability, and quality. The company's mission and commitment lie in nurturing healthier communities through the provision of accessible, quality healthcare.

Industry

Health care and social assistance and hospitals

Company size

5,001 - 10,000 Employees

Headquarters location

Chicago, IL, US

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