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Scheduling Assistant Jobs in Mokena, IL (NOW HIRING)

Child Link

Receptionist/Administrative Assistant

Chicago, IL · On-site

$17 - $21.50/hr

Maintain office calendars and coordinate appointment scheduling. Assist with invoicing, receipt processing, and basic bookkeeping tasks. Perform data entry, organize documents, and maintain accurate ...

CARTER KIDZ LEARNING CENTER, INC.

Be Seen First

Assistant Director

Calumet City, IL · On-site

$20.50 - $23.50/hr

Experience with budgeting, enrollment, and scheduling. * Bilingual (English/Spanish) preferred. Essential Duties and Responsibilities Leadership Center Operations * Assist the Director with the daily ...

Cumming Group

Assistant Project Manager

Chicago, IL · On-site

$71K - $95K/yr

The Assistant Project Manager assists the project management team by coordinating, organizing, and ... Provide basic CPM scheduling and budget management. * Review and maintain As Built drawings.

CertaPro Painters

Scheduling Coordinator

Plainfield, IL · On-site

$40K - $55K/yr

Training & development Scheduling Coordinator About the Role CertaPro Painters is seeking a ... Provide bilingual communication (English/Spanish) with customers and crews. * Assist with light ...

CertaPro Painters

Scheduling Coordinator

Plainfield, IL · On-site

$40K - $55K/yr

Training & development Scheduling Coordinator About the Role CertaPro Painters is seeking a ... Provide bilingual communication (English/Spanish) with customers and crews. * Assist with light ...

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

YA Group

Scheduling Consultant (IL)

Kankakee, IL · On-site

As a YA Scheduling Consultant, you will be working independently to coordinate and manage ... These tools are designed to assist-rather than replace-human decision-making, and all employment ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Mokena, IL

Scheduling Assistant information

See Mokena, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for scheduling assistant in Mokena, IL is $19.50, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $22.21 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What cities near Mokena, IL are hiring for Scheduling Assistant jobs?

Cities near Mokena, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you

Receptionist/Administrative Assistant

Child Link

Chicago, IL • On-site

$17 - $21.50/hr

Full-time

Posted 27 days ago

Job description

Join Our Team as an Office Assistant/Receptionist!

Are you a friendly and organized professional who enjoys creating a welcoming environment? Our organization is looking for an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. If you're detail-oriented, customer-focused, and eager to contribute to a collaborative team, we want to hear from you!

Why You'll Love Working With Us:

Meaningful Work: Play a vital role in supporting our mission and serving our community.
Growth Opportunities: Develop your administrative skills while gaining experience with a supportive and knowledgeable team.
Positive Environment: Be part of a welcoming and professional workplace where your contributions are valued.
What You'll Do:

Be the first point of contact, greeting clients and visitors with a warm, professional demeanor.
Manage incoming calls, direct inquiries, take messages, and respond to emails.
Handle incoming and outgoing mail and maintain organized correspondence records.
Maintain office calendars and coordinate appointment scheduling.
Assist with invoicing, receipt processing, and basic bookkeeping tasks.
Perform data entry, organize documents, and maintain accurate filing systems.
Monitor office supplies, place orders, and ensure inventory is well-stocked.
Support the team with various administrative tasks as needed.
Assist with donation collection and tracking to support our community initiatives.
What We're Looking For:

High school diploma or GED required; associate or bachelor’s degree a plus.
Previous experience in an administrative, receptionist, or clerical role preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills. Must be very versed with technology, Google docs, Google sheets, creating calendars and digital announcements.
Must be punctual.
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Ability to multitask and thrive in a fast-paced environment.
Professional appearance and a friendly, customer-service mindset.
What We Offer:

Competitive pay and benefits package.
Opportunities for professional growth and skill development.
A collaborative and supportive work culture.
The chance to make a difference by supporting meaningful community work.