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Scheduling Assistant Jobs in Chicago, IL (NOW HIRING)

Sinai Chicago

Central Scheduling Manager

Chicago, IL · On-site

Maintain work schedules for employees assuring adequate department coverage. *Coordinate daily ... Maintain a visible presence in the department to assist staff with any questions, concerns or ...

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

Labor Solutions, LLC

Be Seen First

Administrative Assistant

Lake Zurich, IL · On-site

$23/hr

Lake Zurich, IL Schedule: Monday - Friday, 6:30 AM - 3:00 PM Pay: $23/hour We are seeking a reliable and detail-oriented Administrative Assistant to support a fast-paced manufacturing environment.

New

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

GMD SOUTH INC

Schedule

Mokena, IL · On-site

$22 - $26/hr

... * Assist in resource allocation and optimization for efficiency. * Provide support in resolving scheduling conflicts and issues. * Prepare reports on scheduling metrics and performance. * Utilize ...

Bond Consultants Group

Be Seen First

Administrative Assistant

Elgin, IL · On-site

$20.68/hr

Track orders and delivery schedules * Assist with shipping documentation and coordination * Maintain accurate sales and administrative records * Support trade show preparation and office supply ...

New

Senior Helpers - Naperville

Scheduler

Naperville, IL

$17.75 - $22.50/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers

Scheduler

Naperville, IL · On-site

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Senior Helpers - Naperville

Scheduler

Naperville, IL · On-site

$17.75 - $22.50/hr

Our Scheduling Coordinator will ensure that our clients receive the care they need from our ... May assist in keeping caregiver files up to date, including tracking expirations of any licensing ...

Cna

Administrative Assistant II

Chicago, IL · Hybrid

$35K - $65K/yr

Schedules and coordinates meetings, conferences, travel arrangements and maintains group or manager ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

New

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Chicago, IL

Scheduling Assistant information

See Chicago, IL salary details

$11

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$28

How much do scheduling assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for scheduling assistant in Chicago, IL is $20.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $23.27 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Chicago, IL?

The most popular types of Scheduling jobs in Chicago, IL are:

What are popular job titles related to Scheduling Assistant jobs in Chicago, IL?

For Scheduling Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Chicago, IL look for?

The top searched job categories for Scheduling Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Scheduling Assistant jobs?

Cities near Chicago, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $42,463 per year, or $20.4 per hour.

Administrative Office Associate

COUNSELING AND DIAGNOSTIC CENTER OF

Schaumburg, IL • On-site

$17.25 - $21.50/hr

Part-time

Re-posted 13 days ago

Job description

The Counseling and Diagnostic Center of Woodfield, Ltd., an outpatient mental health practice located in Schaumburg, IL, is seeking a dependable, detail-oriented Administrative Support Specialist to assist prescribers with non-clinical administrative functions and support daily practice operations.
This role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities independently in a confidential healthcare environment.
Core Responsibilities
  • Assist prescribers with non-clinical administrative functions
  • Support clients and providers with day-to-day administrative tasks
  • Manage new client documentation and ongoing recordkeeping
  • Coordinate pharmacy communications and medication-related administrative matters
  • Verify prescription status and appointment scheduling
  • Assist with credentialing and compliance requirements
  • Maintain provider files, licenses, liability insurance, and CAQH profiles
  • Process bank deposits as needed
  • Support special projects and practice improvement initiatives
  • Perform additional administrative duties as assigned
Expectations
  • Maintain strict confidentiality and HIPAA compliance
  • Document communications within required timeframes
  • Escalate complex or clinical matters appropriately
  • Manage deadlines with minimal supervision
  • Communicate proactively regarding priorities and barriers
Qualifications
  • Prior administrative experience required
  • Healthcare or mental health experience preferred
  • Experience with EHR systems strongly preferred
  • Strong attention to detail and organizational skills
  • Professional communication skills
If you are organized, proactive, and committed to supporting quality mental health care through strong administrative work, we encourage you to apply.