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Scheduling Assistant Jobs in Boston, MA (NOW HIRING)

Boston Ballet

Artistic Department Assistant

Boston, MA · On-site

$24 - $25/hr

... scheduling. * Assist with dissemination of information to dancers and/or Artistic colleagues as ... assigned. * Assist with coordination of Annual Meeting logistics. * Follow-up with guest artists ...

Boston Ballet

Artistic Department Assistant

Boston, MA · On-site

$24 - $25/hr

... scheduling. * Assist with dissemination of information to dancers and/or Artistic colleagues as ... assigned. * Assist with coordination of Annual Meeting logistics. * Follow-up with guest artists ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in Boston, MA is $21.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $24.57 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Boston, MA? The most popular types of Scheduling jobs in Boston, MA are:
What are popular job titles related to Scheduling Assistant jobs in Boston, MA? For Scheduling Assistant jobs in Boston, MA, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Boston, MA look for? The top searched job categories for Scheduling Assistant jobs in Boston, MA are:
What cities near Boston, MA are hiring for Scheduling Assistant jobs? Cities near Boston, MA with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Boston, MA as of August 2026, with employment types broken down into 80% Full Time, 12% Part Time, 3% Temporary, and 5% Contract. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $44,799 per year, or $21.5 per hour.

Remote | Travel Scheduling Assistant | Entry Level

Destination Careers

Boston, MA • Remote

$35K - $65K/yr

Full-time

Re-posted 3 days ago

Job description

Job Title:
Travel Scheduling Assistant (Remote)
 
About Us:
We take pride in helping travelers simplify the planning process by connecting them with the perfect accommodations. We specialize in hotel and resort bookings, offering personalized service to clients seeking everything from romantic escapes to group getaways. Our team is passionate about making travel stress-free, seamless, and memorable.
 
Position Overview:
We are seeking a friendly, goal-oriented Travel Scheduling Assistant (Remote) to support our hotel booking team. In this fully remote role, you'll connect with prospective clients, schedule consultations, and introduce them to our travel planning services. This is a great opportunity for someone who enjoys interacting with people, is comfortable working remotely, and is passionate about the travel industry.
 
Key Responsibilities:
Reach out to potential clients via phone, email, and social media to introduce our hotel booking services
Qualify leads and schedule appointments for travel advisors and hotel specialists
Maintain accurate records of outreach, client interactions, and appointment status
Respond to basic inquiries and direct more detailed questions to the appropriate team member
Follow up on previous contacts to ensure continued interest and engagement
Collaborate with the team to optimize outreach efforts and improve lead conversion
 
Qualifications:
Excellent communication skills (verbal and written)
Comfortable speaking with clients via phone or video platforms
Highly organized with strong time management skills
Friendly, professional, and client-focused demeanor
Basic computer proficiency and experience using online calendars or CRM tools
Self-motivated and able to work independently in a remote environment
Must be 18 or older with reliable internet access and a personal computer
Interest in travel, hospitality, or customer service a plus
 
What We Offer:
Flexible remote schedule
Comprehensive training and support
Opportunities for growth into travel planning or sales roles
Access to travel industry resources and perks
A supportive and engaging team environment
 
Work Environment:
This role is fully remote and requires strong self-management and communication. Ideal for those who enjoy building connections and supporting a team dedicated to providing exceptional travel service.
$35,000 - $65,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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