ZipRecruiter

Log In

1

Scheduling Assistant Jobs in Hadley, MA (NOW HIRING)

Hibbett Sports

Assistant Manager

Hatfield, MA · On-site

$12.65/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

next page

Showing results 1-20

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Hadley, MA

Scheduling Assistant information

See Hadley, MA salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for scheduling assistant in Hadley, MA is $19.14, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $21.83 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Hadley, MA?

The most popular types of Scheduling jobs in Hadley, MA are:

What cities near Hadley, MA are hiring for Scheduling Assistant jobs?

Cities near Hadley, MA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Hadley, MA as of August 2026, with employment types broken down into 70% Full Time, 13% Part Time, 8% Temporary, and 9% Contract. Highlights an 100% In-person job distribution, with an average salary of $39,805 per year, or $19.1 per hour.

Administrative Assistant / Scheduling Coordinator

Generator Supercenter of Western Mass

West Springfield, MA • On-site

$17.75 - $22.25/hr

Full-time

Life, PTO

Re-posted 5 days ago

Job description

Benefits:
  • A positive and collaborative work environment
  • Voluntary Life Insurance
  • Competitive salary
  • Paid time off

 Scheduling Coordinator – Construction & Energy Projects
Full-Time | Monday–Friday | Fast-Paced Work Environment
Location: West Springfield, MA
Powering Peace of Mind
Generator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Scheduling Coordinator to keep our projects on track and our clients connected.  
Position Summary 
The Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.  
Key Responsibilities 
Scheduling & Coordination: 
  • Create and maintain daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinate subcontractor activities and material deliveries to align with project timelines
  • Schedule inspections, permitting appointments, and commissioning activities
  • Monitor project progress and adjust schedules as needed to meet deadlines
  • Calling customers, prospects, and vendors 
Project Support & Documentation: 
  • Set up new jobs and ensure proper documentation is uploaded and maintained
  • Assist in preparing change orders, payment applications, and subcontractor agreements
  • Ensure site documentation, permits, and punch lists are up to date and completed
  • Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off
Communication & Team Collaboration: 
  • Act as the liaison between field crews, project managers, subcontractors, and clients
  • Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintain clear, professional communication with all internal and external stakeholders
Additional Duties: 
  • Support vendor negotiations and assist with estimating during the bid process
  • Provide administrative support to project and construction teams as needed
 
Qualifications 
  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Familiarity with electrical systems (AC/DC) preferred
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors
 
Preferred Skills: 
  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
 
Why Work at Generator Supercenter? 
  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company
 
Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.