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Scheduling Assistant Jobs in Minnesota (NOW HIRING)

Centra Care

Specialty Scheduling Asst.

Willmar, MN · On-site

$18.40 - $27.61/hr

Responsible for coordinating and managing scheduling for Gastroenterology, General Surgery, and Family Medicine providers performing screening colonoscopies and EGDs. * Collaborates closely with ...

Cassia

Caregiver/ Scheduling Assistant On-Call

Buffalo, MN · On-site

$18.17 - $22.28/hr

As a Caregivers/ Scheduling Assistants at Lake Ridge Assisted Living you will provide person-centered care to our residents, supporting them with their Activities of Daily Living (ADLs) such as ...

CentraCare

Specialty Scheduling Assistant

Saint Cloud, MN · On-site

$18.77 - $28.16/hr

The Specialty Scheduling Assistant plays a key role in supporting the Imaging department by coordinating and scheduling inpatient, outpatient, and outreach services. This position ensures seamless ...

Cassia

Caregiver/ Scheduling Assistant On-Call

Buffalo, MN · On-site

$18.17 - $22.28/hr

As a Caregivers/ Scheduling Assistants at Lake Ridge Assisted Living you will provide person-centered care to our residents, supporting them with their Activities of Daily Living (ADLs) such as ...

CentraCare Health

Specialty Scheduling Asst.

Willmar, MN · On-site

$18.40 - $27.61/hr

Responsible for coordinating and managing scheduling for Gastroenterology, General Surgery, and Family Medicine providers performing screening colonoscopies and EGDs. * Collaborates closely with ...

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Scheduling Assistant information

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$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in Minnesota is $19.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Minnesota? The most popular types of Scheduling jobs in Minnesota are:
What are popular job titles related to Scheduling Assistant jobs in Minnesota? For Scheduling Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Minnesota look for? The top searched job categories for Scheduling Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Scheduling Assistant jobs? Cities in Minnesota with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $40,371 per year, or $19.4 per hour.

Scheduling Assistant Mahtomedi

New Perspective

Minnetonka, MN • On-site

$18 - $22/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

New Perspective Senior Living rating

5.5

Company rating: 5.5 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

165th of 239 rated social care providers

Job description

The Scheduling Assistant is a Caregiver/Med Passer who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills.
Responsibilities
  • Maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements.
  • Supports and maintains effective and positive communication and working relations with team members and managers.
  • Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team.
  • Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance.
  • Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures.
  • Daily correction of missed caregiver punches/tracking of missed lunches/breaks.
  • Provides care to residents or passes medication per the direction of the Care Team Manager/ALM/BHM or Executive Director.
  • Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community.

Qualifications
  • High school diploma or work equivalent required.
  • Caregiver Med Passer experience.
  • Experience in a healthcare environment. Staff scheduling or similar experience a plus.
  • Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes.
  • Ability to organize and maintain accurate electronic and paper filing systems.
  • Knowledge of personal computers and related applications.
  • Ability to identify and efficiently solve problems in a timely manner.
  • Must be reliable, dependable and display a professional disposition.
  • Excellent interpersonal and customer service skills required.
  • Ability to understand written and oral instructions.
  • Ability to communicate clearly and maintain effective working relationships with team members and managers.
  • Ability to be flexible, patient, and attentive to details.
  • Ability to maintain confidential information.

Hourly Pay Range:
$18-$22/hour depending upon experience.
Why New Perspective Senior Living?
A career with a purpose starts here!
This is an exciting time to join New Perspective. We are a growing company serving over 4,000 seniors today with a goal of reaching 10,000 within the next few years. Our growth is creating energy, excitement, and the opportunity to make a difference in the lives of others. We have a culture of servant leadership and collaboration that supports each team member's personal and professional development. At New Perspective you're not just an employee, you are a valued member of our team.
Team Member Benefits & Perks*
  • Medical, Dental, & Vision Insurance
  • 401(k) with Company Match!
  • Paid Time Off and Holidays
  • Company-Paid Basic Life Insurance
  • Voluntary Short-Term Disability
  • Company-Paid Long-Term Disability
  • Health Reimbursement Account/Health Savings Account
  • Flexible Spending Accounts
  • Education assistance - up to $5,000 per calendar year!
  • Leadership Development & Career Advancement
  • Real-time Access to Earned Wages
  • Referral Bonuses
  • Employee Assistance Program

*Benefits vary by full-time, part-time, and PRN status.
New Perspective is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

What New Perspective Senior Living employees say

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Get the full story on Breakroom

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About New Perspective Senior Living

Sourced by ZipRecruiter

New Perspective Senior Living, based in Eden Prairie, MN, US, is a leading company that offers superior senior living options. Since its founding in 1998, New Perspective has been dedicated to providing a unique and personalized experience to meet the needs of seniors across their communities. The company operates in the healthcare industry, offering high-quality senior housing and services including Independent Living, Assisted Living, Memory Care, and Vibrant Living services. The purpose that drives the company's efforts is their philosophy of living life with a ‘new perspective’, which influences their core values and mission – ‘to put people before tasks and demonstrate this by aiding in the maintenance of dignity and independence of the seniors they serve.’

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

MINNETONKA, MN, US

Year founded

1998

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