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Scheduling Assistant Jobs in Minnesota (NOW HIRING)

Katapult Network

Office Assistant EntryLevel

Bloomington, MN · On-site

$16.75 - $22/hr

... Scheduling Assistant, Corporate Administrative Assistant, Secretary, Office Support, Office Support Assistant. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health ...

Katapult Network

Office Assistant EntryLevel

Lakeville, MN · On-site

$17.25 - $22.75/hr

... Scheduling Assistant, Corporate Administrative Assistant, Secretary, Office Support, Office Support Assistant. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health ...

Katapult Network

Office Assistant (Entry-Level)

Lakeville, MN · On-site

$17.25 - $22.75/hr

... Scheduling Assistant, Corporate Administrative Assistant, Secretary, Office Support, Office Support Assistant. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health ...

Mercy

Medical Assistant- Mercy Clinic Watson

Anoka, MN

$18 - $23.25/hr

Support preventive care through screenings, care gap closure, referrals, and followup scheduling. Assist with orders, prior authorizations, inventory, and general clinic operations. Why You'll Love ...

Compass Group USA

SCHEDULING COORDINATOR

Minneapolis, MN · On-site

$20 - $23/hr

Monitor staffing availability and assist in securing replacement employees when schedule vacancies ... or call-offs occur. * Assist with and/or oversee employee and nonprofit group check-in procedures ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Minnesota

Scheduling Assistant information

See Minnesota salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in Minnesota is $19.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Minnesota? The most popular types of Scheduling jobs in Minnesota are:
What are popular job titles related to Scheduling Assistant jobs in Minnesota? For Scheduling Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Minnesota look for? The top searched job categories for Scheduling Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Scheduling Assistant jobs? Cities in Minnesota with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $40,371 per year, or $19.4 per hour.

Scheduling Coordinator (Entry-Level)

Katapult Network

Saint Paul, MN • On-site

$18 - $22.75/hr

Other

Re-posted 27 days ago

Job description

Bachelor's Degree Required to Apply
Katapult Network is designed to help college graduates with zero to two years of professional experience find their next professional career opportunity. We focus on helping recent college graduates, with no experience, get access to full-time, entry-level opportunities with some of the Nation's top employers. Our clients include ground-breaking start-up companies and well-established billion-dollar organizations who want to find their next generation of talent.
The Job:
We are currently recruiting an entry-level Scheduling Coordinator. This is a great opportunity for any recent graduate or emerging professional looking to start their career in the healthcare field. The Scheduling Coordinator is the face of the organization so providing top-level customer service is key.
A best-fit candidate should be collected, professional, and comfortable with all modes of communication. This position offers competitive pay and benefits as well as strong opportunities for growth.
What You Will Be Doing An A Scheduling Coordinator:
  • Provide professional, friendly customer service at all times
  • Confer with customers by telephone or in-person to provide information about products and services, take or enter orders, cancel accounts, or obtain details of complaints
  • Communicate appointment details with clients and answer questions as needed
  • Coordinate the scheduling of appointments and consultations
  • Manage logistical details for services and paperwork
  • Maintain records and client contact database
  • Check to ensure that appropriate changes were made to resolve customers' problems
  • Determine charges for services requested, collect deposits or payments, or arrange for billing
Our Ideal Scheduling Coordinator Candidate Has:
  • Discretion: act with prudence and circumspection, especially in the handling of confidential and private documents/data
  • Customer service orientation: proactively assist clients in a professional, friendly manner in order to create the best possible experience by building relationships, understanding quality standards for service, and utilizing customer needs assessments
  • Self-control: Keep a positive attitude in the face of criticism and maintain composure, keeping emotions in check and avoiding aggressive behavior, even in very difficult situations.
  • Critical thinking: use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Requirements To Be A Scheduling Coordinator:
  • Bachelor's degree

Katapult Network is an equal-opportunity employer and celebrates diversity in all of its forms. People of all identities and backgrounds are encouraged to apply.
We're social! Follow us on:
Instagram: @katapultnetworkinc
Facebook: Katapult Network
LinkedIn: Katapult Network
Other job titles we would consider: Scheduling Assistant, Scheduling Specialist, Scheduling Analyst, Administrative Assistant, Executive Assistant, Operations Assistant, Office Admin, Admin Assistant, Office Manager, Office Assistant, Corporate Assistant, Operations Manager, Receptionist, Front Desk Receptionist, General Office Assistant, Office Administrative Assistant, Receptionist/Office Assistant, Customer Service/Office Assistant, HR Assistant, Human Resources Assistant, Corporate Administrative Assistant, Secretary, Office Support, Office Support Assistant.

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