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Scheduling Assistant Jobs in Philadelphia, PA (NOW HIRING)

Sunriseseniorliving

Human Resources Assistant

Haverford, PA · On-site

$36K - $46K/yr

... scheduling Assist with onboarding, new hire paperwork and Sunrise University orientation Support unemployment claims, EEO documentation and workers' compensation processes Ensure required postings ...

ELITE EXPRESS

Customer Service

Pennsauken, NJ · On-site

$18 - $20/hr

Scheduling: Assist with scheduling appointments, meetings, and managing conference room bookings. * Attendance: Maintain prompt and reliable attendance as required for the job. _____ Qualifications ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Philadelphia, PA

Scheduling Assistant information

See Philadelphia, PA salary details

$11

$19

$28

How much do scheduling assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for scheduling assistant in Philadelphia, PA is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Philadelphia, PA?

The most popular types of Scheduling jobs in Philadelphia, PA are:

What are popular job titles related to Scheduling Assistant jobs in Philadelphia, PA?

For Scheduling Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Scheduling Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Scheduling Assistant jobs?

Cities near Philadelphia, PA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $41,594 per year, or $20 per hour.

Assistant Scheduler

IMC Construction

Malvern, PA • On-site

Full-time

Re-posted 13 days ago

Job description

We are seeking an organized and detail-oriented Assistant Scheduler to support the development and management of project schedules from preconstruction through closeout. This role involves collaboration with project teams and key stakeholders to ensure accurate and up-to-date schedules.

Key Responsibilities:

·         Assist with developing and maintaining project schedules, ensuring all phases are on track.

·         Work with teams to update progress and resolve delays.

·         Conduct Pull Planning Sessions with teams and stakeholders.

·         Assist with leading schedule review meetings and provide performance updates.

·         Assist in the development of Time Impact Analyses for ongoing and future work.

·         Track and input scheduling data from change orders, procurement, RFIs, submittals, and more.

·         Assist in the creation of cash flows, resource projections, and project claims.

·         Assist with the creation of and checking bid/proposal schedules.

·         Ensure project schedules are stored and maintained in the company scheduling database.

·         Support Scheduling Director with various scheduling tasks as needed.

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