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Scheduling Assistant Jobs in California (NOW HIRING)

The Camden Center

Scheduling Assistant

Los Angeles, CA · On-site

SCHEDULING ASSISTANT ABOUT THE COMPANY Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and ...

360 Behavioral Health

Scheduling Assistant

Visalia, CA · On-site

$18 - $26/hr

Scheduling Assistant- Advance Your Scheduling Expertise $18.00 - $26.00/per hour | Full-Time | Visalia, CA. Your Next Chapter Starts Here Are you an experienced scheduler ready to take your skills to ...

360 Behavioral Health

Scheduling Assistant

Long Beach, CA · On-site

$18 - $26/hr

Scheduling Assistant- Advance Your Scheduling Expertise $18.00 - $26.00/per hour | Full-Time | Long Beach, CA. Your Next Chapter Starts Here Are you an experienced scheduler ready to take your skills ...

360 Behavioral Health

Scheduling Assistant

Orange, CA · On-site

$20 - $23/hr

Scheduling Assistant- Advance Your Scheduling Expertise $20.00 - $23.00/per hour | Full-Time | Orange, CA. Your Next Chapter Starts Here Are you an experienced scheduler ready to take your skills to ...

360 Behavioral Health

Scheduling Assistant

Van Nuys, CA · On-site

$20 - $23/hr

Scheduling Assistant- Advance Your Scheduling Expertise $20.00 - $23.00/per hour | Full-Time | Van Nuys, CA. Your Next Chapter Starts Here Are you an experienced scheduler ready to take your skills ...

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Scheduling Assistant information

See California salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scheduling assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in California?

The most popular types of Scheduling jobs in California are:

What are popular job titles related to Scheduling Assistant jobs in California?

For Scheduling Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in California look for?

The top searched job categories for Scheduling Assistant jobs in California are:

What cities in California are hiring for Scheduling Assistant jobs?

Cities in California with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

Scheduling Assistant

The Camden Center

Los Angeles, CA • On-site

Full-time

Medical, Retirement

Re-posted 12 days ago

Job description

SCHEDULING ASSISTANT

ABOUT THE COMPANY
Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is founded on the principles of clinical excellence, compassionate care, and respect for our patients.

ABOUT THE POSITION
The Scheduling Assistant provides clerical support to all Camden Center staff, including the Scheduling Department to ensure patient schedules are coordinated with provider schedules. The Scheduling Assistant  must be organized, detail-oriented, and have the ability to multitask in a fast-paced office setting. This position is open to growth as the company expands.

This position reports directly to the Administrative Director and works within a team of Scheduling Assistants. 

RESPONSIBILITIES


Core duties and responsibilities include:

  • Answer phones, transfer calls to the appropriate department, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day
  • Manage calendars for patients and staff, and communicate schedule changes to all appropriate parties
  • Compose emails to patients, staff, and associates with professionalism and correct use of grammar and vocabulary
  • Organize patient files and information into Medical Records Database and Google Drive
  • Track no-show notifications on the hour daily and send out the appropriate emails
  • Take inventory of office and clinical supplies and place orders/restock as needed
  • Maintain cleanliness and upkeep of common areas and therapy offices
  • Use discretion and good judgment in handling sensitive and confidential information
  • Demonstrate a high degree of accuracy and attention to detail at all times
  • Follow all HIPAAs regulations, requirements, and guidelines
  • Assist scheduling manager with scheduling tasks
  • Assist in reviewing patient schedules on Friday for the following week

POSITION REQUIREMENTS

  • Strong computer and internet research skills, including proficiency in Google Drive, Google Docs, and Google Sheets
  • Excellent interpersonal skills
  • Ability to work well with all levels of management, staff, patients, and vendors
  • Must be able to legally work in the United States and provide documentation (two forms of ID and/or Green Card)
  • Must be able to sit and stand at length (up to four hours)
  • Must be able to lift, push, and pull up to 25 pounds
  • Must be able to kneel, bend, and squat

Pay Range $24/hr - $30/hr based on experience.
40 hours/week. Hourly rate is negotiable based on experience. Remote work options available, Candidates for this role must reside in the Hawaii, Pacific, Mountain, or Central time zones. Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account.

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