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Scheduling Assistant Jobs in California (NOW HIRING)

Jack In The Box

Assistant Manager

Camarillo, CA · On-site

... scheduling." Assistant Manager As the Assistant Restaurant Manager you will manage restaurant ... operations in conjunction with, or in the absence of, the Restaurant Manager. You will recruit ...

Herrick

Assistant Manager

Oxnard, CA · On-site

... scheduling." Assistant Manager As the Assistant Restaurant Manager you will manage restaurant ... operations in conjunction with, or in the absence of, the Restaurant Manager. You will recruit ...

Jack In The Box

Assistant Manager

Oxnard, CA · On-site

... scheduling." Assistant Manager As the Assistant Restaurant Manager you will manage restaurant ... operations in conjunction with, or in the absence of, the Restaurant Manager. You will recruit ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scheduling assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in California?

The most popular types of Scheduling jobs in California are:

What are popular job titles related to Scheduling Assistant jobs in California?

For Scheduling Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in California look for?

The top searched job categories for Scheduling Assistant jobs in California are:

What cities in California are hiring for Scheduling Assistant jobs?

Cities in California with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

Executive Assistant/Scheduler - Office of Senator Alvarado-Gil (Sacramento, CA)

GovernmentJobs.com

Sacramento, CA • On-site

Other

Medical, Dental, Vision, Retirement

Re-posted 9 days ago

Job description

Executive Assistant/Scheduler

Are you looking for an exciting and fast-paced career that is actively working on critical legislation to improve California, address issues in our communities, and meet the needs of all Californians? Consider the California State Senate and be part of an organization that serves to strengthen the State through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Basic functions: Under the supervision of the Chief of Staff, the Executive Assistant/Scheduler will serve in the Capitol office as a full-time scheduler. Responsibilities include, but are not limited to, scheduling for the Senator, greeting and interacting with visitors, answering the telephone, managing incoming mail, ordering supplies, and general support functions. Applicants must be organized, proficient with Microsoft Office and PCs, and be able to work in a fast-paced, professional environment.

Duties: The Executive Assistant/Scheduler will perform various office duties including answering phones, greeting visitors, heavy calendaring, processing correspondence, coordinating office resources, facilitating events, processing certificate/resolution requests, and processing member mileage and travel requests. The employee will meet with constituents and advocates and provide additional legislative support as needed.

Desirable skills and knowledge: Ideal candidates will have experience working in a fast-paced office environment and will work well as part of a collaborative team. Candidates should have strong interpersonal communication skills and an understanding of the Legislature and California government.

Education and qualifications: High school diploma required. Bachelor's degree preferred. Please include verification of your degree with your completed application.

Location, salary and filing date: This position is located in Sacramento, CA and requires in person attendance. The Senate's core business hours are 9:00 a.m. – 5:00 p.m., Monday through Friday, and may require after hours or weekend work. Final salary will be commensurate with experience and education. Applications will be accepted until the position is filled.

Benefits: The Senate offers a competitive benefits package, which includes:

  • Health
  • Dental
  • Vision
  • California Public Employees Retirement System (CalPERS)
  • 401(k) and 457 plans
  • Flexible spending accounts

How to apply: Please visit the Senate Careers page to apply. A cover letter and resume are required in addition to the Senate application. Please complete the Senate application in as much detail as possible. Include all work history for a complete review of your experience. If you are unable to complete the online application, please email all required documentation to the contact listed below.

Vanessa Bravo, Chief of Staff Office of Senator Alvarado-Gil Vanessa.Bravo@sen.ca.gov

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodation(s) if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding or requests for reasonable accommodations may be directed to Senate Human Resources at SenateRecruitment@sen.ca.gov.

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