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Scheduling Assistant Jobs in California (NOW HIRING)

Scolari Marble

Be Seen First

Scheduling and Order Specialist, Office Assistant

Vallejo, CA · On-site

$840 - $1.4K/wk

Duties will include Scheduling Installers weekly jobs, Ordering and Tracking Materials, Job Efficiency Tracking, Quality Control and Warranty Scheduling and Various other Office duties. Computer ...

DV Therapy Inc

Officer Scheduler

Los Angeles, CA · On-site

Administrative Assistant in Scheduling DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scheduling assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in California?

The most popular types of Scheduling jobs in California are:

What are popular job titles related to Scheduling Assistant jobs in California?

For Scheduling Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in California look for?

The top searched job categories for Scheduling Assistant jobs in California are:

What cities in California are hiring for Scheduling Assistant jobs?

Cities in California with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

Admin Assistant/ Scheduler

Silicon Valley ABA & Consulting Services

Gilroy, CA • On-site

Full-time

Medical, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Description

Service Locations: Gilroy


Position: Admin Assistant/ Scheduler


Qualifications

  • Customer service: 1 year (Required)
  • Work authorization (Required)

Benefits

  • Employee assistance program
  • Sick pay and paid time off
  • Health Insurance Benefits
  • Retirement plan
  • 401K
  • Paid drive time and mileage reimbursement when traveling between offices


Job Description

Applicant must be organized, hard working, reliable and able to multi-task. Must have great customer service skills, professionalism and attention to detail. Front office duties include answering phones, answering emails, scheduling therapy appointments, follow up with clients. Candidate must have 3 years experience minimum in the same capacity. Experienced candidates only.


Job Type: Full-time (Preferably within Gilroy area)



Schedule

Monday to Friday from 9am to 6pm


Who We Are? https://siliconvalleyaba.com/

Requirements

Education

  • Associate Degree or Bachelors Degree or equivalent

Experience

  • Relevant: 3 year (Preferred)
  • Customer Service: 1 year (Preferred)

Special Qualifications:

  • Fast learner
  • Excellent communication and collaboration skills
  • Well-rounded team player
  • COVID-19 vaccination
  • Bilingual: Spanish


Apply