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Scheduling Assistant Jobs (NOW HIRING)

Tutorperini

Assistant Scheduler

Newark, NJ

$110K - $150K/yr

The ideal candidate will support the planning and scheduling of infrastructure and civil projects using Primavera P6 , ensuring accurate and timely updates, progress tracking, and reporting. * Assist ...

Challenger Sports

Scheduling director

Lenexa, KS · On-site

$12.50/hr

Operations Assistant - Scheduling Operations assistants work with operations managers and other personnel to help keep businesses running smoothly. Responsibilities * Maintaining the efficiency of ...

Ino-Tek, Inc.

Be Seen First

Customer Service and Scheduling Assistant

Rochester Hills, MI · On-site

$19 - $20/hr

Schedule: * Monday through Friday Location: * In-person position based in Romeo, Michigan We are seeking a Service Coordinator Assistant to provide administrative support to our service department.

NPAworldwide

Scheduling Engineer II

Columbus, OH · On-site

$80K - $90K/yr

... - Assist in developing recovery schedules and time impact analyses reports. - Assist in the development of cost and resource-loaded schedules to support labor and material forecasting and cash flow ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
More about Scheduling Assistant jobs
What cities are hiring for Scheduling Assistant jobs? Cities with the most Scheduling Assistant job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Assistant jobs? The top employers for Scheduling Assistant jobs are:
What states have the most Scheduling Assistant jobs? States with the most job openings for Scheduling Assistant jobs include:
What job categories do people searching Scheduling Assistant jobs look for? The top searched job categories for Scheduling Assistant jobs are:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Assistant Scheduler

Tutorperini

Newark, NJ

$110K - $150K/yr

Full-time

Posted 7 days ago

Job description

The expected salary range for this position is $110,000 - $150,000 depending on experience

***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

Tutor Perini O&G Joint Venture is seeking an Assistant Schedulerto join our Newark Air Train project site at Newark International Airport.

About Tutor Perini Corporation:

Extraordinary Projects, Exceptional Performance

Tutor Perini O&G Joint Venture is a leading civil, building, and specialty Construction Company thatbelieves integrity, teamwork, and a collaborative approach are fundamental to our business success.

Extraordinary projects demand a strategic and intelligent approach, finely honed through more than a century of real-world experience. They demand the relentless intensity of people who know the stakes are incredibly high. And they demand a team that understands mutual trust and integrity are necessary to execute massive undertakings on near-impossible deadlines.

From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects.

Extraordinary Projects Need Exceptional Talent

Job Summary:

We are seeking a motivated and detail-oriented Assistant P6 Schedulerto join our civil construction team. The ideal candidate will support the planning and scheduling of infrastructure and civil projects using Primavera P6, ensuring accurate and timely updates, progress tracking, and reporting.

Job Description:

  • Assist in developing and maintaining project schedules using Primavera P6.

  • Input and update schedule data, including activities, durations, logic ties, and milestones.

  • Monitor project progress and update schedules based on input from project managers and field teams.

  • Support schedule analysis including critical path, float, and risk identification.

  • Prepare schedule reports, charts, and presentations for internal and external stakeholders.

  • Attend project planning meetings and assist with schedule coordination.

  • Assist with integrating subcontractor and supplier schedules into the master schedule.

  • Work closely with project engineers, superintendents, and other departments to gather accurate schedule data.

  • Support time impact analysis (TIA) and delay claims documentation as needed.

  • Maintain project files and documentation related to scheduling and planning activities.

Requirements:

  • Bachelor's degree in Civil Engineering, Construction Management, or related field (or equivalent work experience).

  • Two (2)+ years of experience in scheduling or project controls within the construction industry.

  • Basic proficiency in Primavera P6

  • Strong understanding of construction processes, sequencing, and terminology.

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

  • Excellent communication and interpersonal skills.

  • Detail-oriented with strong analytical and problem-solving abilities.

  • Ability to work in a team-oriented environment under tight deadlines. Internship or prior exposure to construction project scheduling.

  • Experience working on civil infrastructure projects (roads, bridges, earthworks, utilities).

  • Knowledge of scheduling best practices and basic project management principles.

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Tutor Perini builds extraordinary projects, which need exceptional talent. Join us, to help build the critical infrastructure that creates a better world.

Equal Opportunity Employer

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