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Scheduling Assistant Jobs (NOW HIRING)

Fortis Construction

Scheduling Engineer

Tulsa, OK · On-site

Process and incorporate delay claims and time extension requests and familiarity with various types of schedule analysis. * Assist in other duties as assigned, relevant to the achievement of the ...

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How much do scheduling assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

More about Scheduling Assistant jobs
What cities are hiring for Scheduling Assistant jobs? Cities with the most Scheduling Assistant job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Assistant jobs? The top employers for Scheduling Assistant jobs are:
What states have the most Scheduling Assistant jobs? States with the most job openings for Scheduling Assistant jobs include:
What job categories do people searching Scheduling Assistant jobs look for? The top searched job categories for Scheduling Assistant jobs are:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

Assistant Scheduling Coordinator

LaCopa Ventures, Inc.

Hutto, TX

$35K - $40K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 8 days ago

Job description

Are you highly organized, detail-oriented, and energized by a fast-paced environment? Do you enjoy coordinating moving pieces and keeping projects on track? If so, we’d love to have you join our Scheduling Team!

About Us

La Copa Ventures is a leading landscaping company dedicated to creating and maintaining exceptional outdoor spaces. With a strong focus on quality, innovation, and sustainability, we take pride in delivering outstanding results for our clients. As we continue to grow, we are seeking an experienced and driven Assistant Scheduling Coordinator to support our construction operations.

About the Role

The Assistant Scheduling Coordinator supports the Scheduling Department by helping organize and maintain schedules across multiple operational teams. Construction scheduling is the primary focus, but this role also assists with scheduling for landscaping/irrigation, repairs, permitting, masonry, grading, and other field services. The position works closely with project managers, field supervisors, and department leads to keep timelines accurate, information flowing, and work moving efficiently.

Key Responsibilities

  • Assist in creating, updating, and maintaining construction project schedules
  • Support scheduling needs for additional departments, including landscaping/irrigation, repairs, permitting, masonry, and grading
  • Help gather schedule inputs from project managers, field supervisors, subcontractors, and office staff
  • Track progress updates and assist in preparing weekly look‑ahead schedules and reports
  • Monitor time‑sensitive tasks and help identify potential delays or conflicts
  • Maintain documentation related to schedule changes, work orders, and project milestones
  • Assist with coordinating resource availability across teams to reduce downtime and improve workflow
  • Provide general administrative support to the Scheduling Department

Qualifications

  • Experience in construction, project coordination, or administrative support in a field‑service environment is helpful but not required
  • Ability to organize tasks in the correct order and understand how one activity affects another
  • Comfort managing timelines, tracking updates, and adjusting plans as priorities shift
  • Proficient multitasking skills with the ability to prioritize work and support several teams.
  • Strong organizational skills and time management abilities.
  • Ability to read or learn to read construction drawings, scopes of work, and basic field documentation
  • Proficiency with Microsoft Office (Excel, Outlook, Word)
  • Familiarity with Smartsheet or the ability to learn new scheduling and project-management software quickly
  • Detail‑driven mindset with a willingness to learn and grow
  • Effective written and verbal communication skills.
  • QuickBooks knowledge is a plus.
  • Bilingual (English/Spanish) is a plus.

Benefits

  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Opportunities for professional growth and advancement

Position Details

Position: Scheduling Coordinator

Location: Hutto, TX

Type: Full-Time

If you are detail-oriented and eager to learn in a growing company where your coordination skills truly make an impact, we encourage you to apply!