1

Scheduling Assistant Jobs (NOW HIRING)

Showing results 21-40

Scheduling Assistant information

See salary details

$11

$19

$28

How much do scheduling assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.60 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

More about Scheduling Assistant jobs
What cities are hiring for Scheduling Assistant jobs? Cities with the most Scheduling Assistant job openings:
What are the most commonly searched types of Scheduling jobs? The most popular types of Scheduling jobs are:
Who are the top companies hiring for Scheduling Assistant jobs? The top employers for Scheduling Assistant jobs are:
What states have the most Scheduling Assistant jobs? States with the most job openings for Scheduling Assistant jobs include:
Infographic showing various Scheduling Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $41,220 per year, or $19.8 per hour.

After Hours Care Scheduling Assistant

HealthPartners

Bloomington, MN

Part-time

Medical, Retirement

Posted 3 days ago

New


HealthPartners rating

7.5

Company rating: 7.5 out of 10

Based on 134 frontline employees who took The Breakroom Quiz

232nd of 887 rated healthcare providers


Job description

HealthPartners is hiring for a After Hours Scheduling Assistant to help support Urgent Care. 


 

REQUIRED:


 

  • High School diploma or GED

  • Two-years experience working with scheduling systems, which require problem solving and decision making.

  • One-year computer experience utilizing spreadsheets, databases and drafting memos.

  • One-year experience working in a clinical setting dealing with varied physician styles and practice parameters.

  • Keyboard proficiency


 

PREFERRED:


 

  • Strong oral and written communication skills; excellent telephone skills.

  • Demonstrate experience in organizing work and functioning with multiple priorities and interruptions.

  • Familiarity with Foxpro and Excel.


 

PHYSICAL REQUIREMENTS:


 

Applicant must be able to sit for prolonged periods of time. This position requires the use of close, visual perception and normal manual dexterity. Must be able to speak, read and write English fluently.


 

POSITION PURPOSE:


 

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees.  Teamwork is the norm and all employees will be held accountable to work as effective team members. This position supports the physician staffing for multiple Urgent Care sites. Responsible for scheduling multiple part-time physicians into Urgent Care to cover all evening and weekend hours. Ensure appropriate staffing balance at all sites by specialty and experience/skill level.


 

This position also understands, maintains and updates all the physician call schedules for HealthPartners staff models clinics, subspecialties and hospitals, Ramsey Clinic primary and subspecialty physicians, and for selected contracted medical groups. Provide support to departmental administrative secretarial staff.


 

ACCOUNTABILITIES:


 

  1. Elicit availability from physicians staffing Urgent Care on a quarterly basis. Prepare quarterly staffing schedule balancing provider resources with the needs of each Urgent Care site by specialty/range of practice. Provide updates monthly and daily reflecting changes and additions.

  2. Enter physician call information into the scheduling program with attention given to accuracy and detail.

  3. Update Urgent Care provider and call schedules on a daily basis, keeping CareLine, all Urgent Care clinics and appropriate management staff informed of changes and scheduling status. Activate Urgent Care schedules daily for appointment scheduling access.

  4. Manage M.D. staffing crises by prioritizing workflow and continually assessing the overall staffing situation. Ensure both quality and quantity of work meets departmental expectations.

  5. Assist with the transition of new physicians into Urgent Care; scheduling their orientation to Urgent Care, ensuring appropriate paper work is completed, informing them of Urgent Care scheduling system, and communicating status with medical and administrative management team.

  6. Communicate with physicians on a daily basis via incoming and outgoing phone calls and email. Prepare written communications to Urgent Care physicians.

  7. Maintain close communication with CareLine staff and contract hospitals to ensure accurate and complete information is available on daily call and Urgent Care coverage schedules.

  8. Develop systems for tracking staffing needs and deficiencies. Report issues and concerns to Urgent Care management on an ongoing basis.

  9. Maintain provider databases for inter- / intra-office communications, including home, office, and pager numbers.

  10. Schedule and maintain physician staffing for other centralized after hours clinics as required (i.e. flex sig clinic).

  11. Assist departmental secretarial staff with work as assigned.


 

122020_After_Hrs_Care_Scheduling_Asst.doc 09 Mar 00 Page 2 of 2

At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.


What HealthPartners employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom