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Intake Scheduling Coordinator Jobs (NOW HIRING)

Carolina Prime Physical Therapy Llc

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Patient Intake & Scheduling Coordinator

North Wilkesboro, NC · On-site

$40K - $48K/yr

PATIENT INTAKE & SCHEDULING COORDINATOR Carolina Prime Physical Therapy | North Wilkesboro, NC Carolina Prime Physical Therapy is seeking a friendly, organized, and high-energy Intake Coordinator to ...

Carolina Prime Physical Therapy Llc

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Patient Intake & Scheduling Coordinator

North Wilkesboro, NC · On-site

$40K - $48K/yr

PATIENT INTAKE & SCHEDULING COORDINATOR Carolina Prime Physical Therapy | North Wilkesboro, NC Carolina Prime Physical Therapy is seeking a friendly, organized, and high-energy Intake Coordinator to ...

ONE PHYSICAL THERAPY & PERFORMANCE

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Bilingual Intake & Scheduling Coordinator

Sacramento, CA · On-site

$19 - $25/hr

Position Overview We are seeking a professional, organized, and customer service-oriented Bilingual Intake & Scheduling Coordinator to join our growing physical therapy clinic team. The ideal ...

ONE PHYSICAL THERAPY & PERFORMANCE

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Bilingual Intake & Scheduling Coordinator

Sacramento, CA · On-site

$19 - $25/hr

Position Overview We are seeking a professional, organized, and customer service-oriented Bilingual Intake & Scheduling Coordinator to join our growing physical therapy clinic team. The ideal ...

Jobgether

Intake & Scheduling Specialist

$18.25 - $24.25/hr

This is a remote, client-facing coordination role focused on supporting intake operations and scheduling within a structured, fast-paced service environment. You will act as a key point of contact ...

Shawnee Health

Patient Intake Scheduling

Marion, IL · On-site

$16.50 - $18.75/hr

Shawnee Health - Patient Intake Scheduling Join Southern Illinois' leading healthcare organization ... coordinators. * Utilizes practice management system to schedule appointments according to ...

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Intake Scheduling Coordinator information

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How much do intake scheduling coordinator jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for intake scheduling coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

How does an Intake Scheduling Coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What does an Intake Scheduling Coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What are the key skills and qualifications needed to thrive as an Intake Scheduling Coordinator, and why are they important?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.
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Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.
Intake/Scheduling Coordinator

Intake/Scheduling Coordinator

Hope At Home Health Care

Southfield, MI

$16.50 - $22.50/hr

Full-time, Part-time

Re-posted 3 days ago

Job description

Responsible for coordinating all aspects of the patient intake process, establishing and maintaining positive relationships with customers and referral sources, responding to customer requests and concerns, and managing the insurance verification and authorization processes.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

  • Coordinates all daily patient referral and intake operations.
  • Ensures compliance with all state, federal, and referral/intake regulatory requirements for home health and hospice.
  • Assists with the implementation of improved work methods and procedures to ensure patients are admitted in accordance with policy.
  • Establishes and maintains positive working relationships with current and potential referral sources.
  • Ensures seamless transition of patients to home care by providing preparation for home care, plan of care initiation, and coordination of care with multiple service providers and agency team.
  • Ensures maximum third party reimbursement through participation in insurance verification and authorization processes.
  • Provides feedback during strategic planning including identifying opportunities for additional or improved services to meet customer needs.
  • Maintains comprehensive working knowledge of Agency contractual relationships and ensures that patients are admitted according to contract provisions.
  • Maintains comprehensive working knowledge of community resources and assists referral sources in accessing community resources should services not be provided by Agency.
  • Assists with weekly posting and maintenance of patient visit schedule under direction of Executive Director and Clinical Service Coordinator.
  • Assists with orientation of new employees as requested.
  • Performs liaison services as required assigned by the Executive Director
  • Participates in the after-hours on-call schedule as assigned by the Clinical Service Coordinator.

POSITION QUALIFICATIONS

  • At least three to five years’ experience in health care preferably in home care.
  • Knowledge of home health and hospice regulations, eligibility, and private payer practices.
  • Demonstrates good communication, negotiation, and public relations skills.
  • Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

Job Type: Part-time and Full-time available

Healthcare setting:

  • Medical office

Medical specialties:

  • Home Health

Schedule:

  • 8 hour shift
  • Day shift

Application Question(s):

  • Do you have knowledge of home health and hospice regulations, eligibility, and private payer practices?
  • Do you have experience scheduling team clinicians who do not report to a site daily?

Experience:

  • Kinnser: 1 year (Preferred)
  • ECIN/Careport: 1 year (Preferred)
  • Insurance verification: 1 year (Preferred)
  • intake coordinator: 1 year (Preferred)

Work Location: In person