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Intake Scheduling Coordinator Jobs (NOW HIRING)

Nautilus

Intake Coordinator

Irving, TX · On-site

$21.50/hr

The Intake Coordinator serves as the first point of contact for new patients and referral partners ... Coordinate scheduling and onboarding logistics with clinical and operational staff. * Ensure timely ...

Family & Children's Services

Intake Scheduler

Tulsa, OK · On-site

$15.50 - $21/hr

Daily Scheduling and Calendar Coordination * Manage daily intake schedules across assigned sites, clinicians, and service types. * Add, adjust, and remove appointments, placeholders, and calendar ...

Family & Children's Services

Intake Scheduler

Tulsa, OK

$15.50 - $21/hr

Daily Scheduling and Calendar Coordination * Manage daily intake schedules across assigned sites, clinicians, and service types. * Add, adjust, and remove appointments, placeholders, and calendar ...

Moshiri Orthodontics

Scheduling Coordinator

Saint Louis, MO · On-site

$17.25 - $22/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

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Intake Scheduling Coordinator information

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How much do intake scheduling coordinator jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for intake scheduling coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

How does an Intake Scheduling Coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What does an Intake Scheduling Coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What are the key skills and qualifications needed to thrive as an Intake Scheduling Coordinator, and why are they important?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.
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Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake & Scheduling Coordinator

ARMANTII HOME CARE SERVICES INC

Detroit, MI • On-site

$16.50 - $22.50/hr

Part-time

Posted 25 days ago

Job description

About the Role:
ARMANTII HOME CARE SERVICES INC is looking for a compassionate and organized Intake & Scheduling Coordinator to join our team in Detroit, MI. In this vital role, you'll be the first point of contact for clients and caregivers, ensuring seamless coordination of home care services. If you thrive in a fast-paced environment and have a passion for helping others, we want to hear from you!
Responsibilities:
  • Manage client intake process, including gathering patient information and assessing service needs
  • Coordinate and maintain caregiver schedules to ensure proper client coverage at all times
  • Serve as the primary point of contact for clients, families, and caregivers regarding scheduling inquiries
  • Process new referrals and follow up on pending authorizations with insurance and case managers
  • Monitor and resolve scheduling conflicts, last-minute call-offs, and shift changes in a timely manner
  • Maintain accurate client and caregiver records in the home care management system
  • Communicate with healthcare professionals, social workers, and referral sources to facilitate smooth onboarding
  • Contact all new referrals within 24 business hours of receiving the referral
  • Meet with prospective clients either by phone, in office and/or at the clients home. 
Requirements:
  • Prior experience in home care, healthcare scheduling, or a related administrative role preferred
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent verbal and written communication skills
  • Proficiency with scheduling software, EMR systems, or home care platforms is a plus
  • Ability to remain calm and solution-focused in a high-volume, fast-paced environment
  • Knowledge of Medicaid, insurance authorizations, or home care regulations is a plus
  • High school diploma or equivalent required; homecare scheduling and intake
About Us:
ARMANTII HOME CARE SERVICES INC is a trusted provider of quality home care services in the Detroit, MI area, dedicated to improving the lives of clients and their families. Our clients choose us for our reliability, compassion, and commitment to delivering personalized care. We foster a supportive team culture where every employee is valued and empowered to make a meaningful difference.