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Intake Scheduling Coordinator Jobs (NOW HIRING)

Darling Psychology PC

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Front Office Coordinator (Intake & Scheduling) - Remote

Cheyenne, WY · Remote

$15 - $15.50/hr

Role 1: New Patient Intake Coordinator Responsibilities: * Answer incoming calls from new patients ... Schedule initial appointments and ensure accurate data entry * Communicate clearly and ...

Nautilus

Intake Coordinator

Irving, TX · On-site

$21.50/hr

The Intake Coordinator serves as the first point of contact for new patients and referral partners ... Coordinate scheduling and onboarding logistics with clinical and operational staff. * Ensure timely ...

Darling Psychology PC

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Front Office Coordinator (Intake & Scheduling) - Remote

Cheyenne, WY · Remote

$15 - $15.50/hr

Role 1: New Patient Intake Coordinator Responsibilities: * Answer incoming calls from new patients ... Schedule initial appointments and ensure accurate data entry * Communicate clearly and ...

Darling Psychology PC

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Front Office Coordinator (Intake & Scheduling) - Remote

Kearney, NE · Remote

$15 - $15.50/hr

Role 1: New Patient Intake Coordinator Responsibilities: * Answer incoming calls from new patients ... Schedule initial appointments and ensure accurate data entry * Communicate clearly and ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

$20 - $23/hr

Position Summary The Intake Coordinator plays a critical role in managing incoming customer calls, qualifying leads, scheduling appointments, maintaining CRM records, and ensuring a professional ...

Darling Psychology PC

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Front Office Coordinator (Intake & Scheduling) - Remote

Kearney, NE · Remote

$15 - $15.50/hr

Role 1: New Patient Intake Coordinator Responsibilities: * Answer incoming calls from new patients ... Schedule initial appointments and ensure accurate data entry * Communicate clearly and ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

$20 - $23/hr

Position Summary The Intake Coordinator plays a critical role in managing incoming customer calls, qualifying leads, scheduling appointments, maintaining CRM records, and ensuring a professional ...

Allied Roofing Partners

Intake Coordinator

Houston, TX · On-site

Position Summary The Intake Coordinator plays a critical role in managing incoming customer calls, qualifying leads, scheduling appointments, maintaining CRM records, and ensuring a professional ...

D&JS Psychiatry & Services

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Intake/Medical office Scheduling coordinator

Reading, MA · On-site

$19 - $25.75/hr

Medical Scheduler Coordinator Company: D&JS Psychiatry & Services Position Summary: D&JS Psychiatry ... Manage electronic health records (EHR) scheduling systems accurately * Assist with patient intake ...

Moshiri Orthodontics

Scheduling Coordinator

Saint Louis, MO · On-site

$17.25 - $22/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

ROG Orthodontics

Scheduling Coordinator

Wyomissing, PA · On-site

$17 - $21.75/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

Sting Staffing Inc.

Scheduling Coordinator

Brick, NJ · On-site

$20 - $25/hr

Scheduling Coordinator Location: Brick, NJ Salary: $20-$25/hour Description: Rapidly growing home ... intake, and insurance follow-up - Provide excellent customer service to patients and staff ...

ROG Orthodontics

Scheduling Coordinator

Wyomissing, PA

$17 - $21.75/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

Moshiri Orthodontics

Scheduling Coordinator

Saint Louis, MO

$17.25 - $22/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

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Intake Scheduling Coordinator information

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How much do intake scheduling coordinator jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for intake scheduling coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

How does an Intake Scheduling Coordinator typically collaborate with clinical and administrative teams?

As an Intake Scheduling Coordinator, you will regularly communicate with both clinical staff, such as nurses and therapists, and administrative teams to ensure appointments are scheduled efficiently and patient needs are accurately addressed. You'll act as a liaison, relaying important information about patient availability, insurance requirements, and provider schedules. Effective collaboration is essential for minimizing scheduling conflicts, improving patient flow, and ensuring a positive experience for both patients and staff. This role often requires balancing multiple priorities and adapting quickly to changes in schedules or patient needs.

What does an Intake Scheduling Coordinator do?

An Intake Scheduling Coordinator is responsible for managing the initial appointment scheduling process for new clients or patients in healthcare or service organizations. They serve as the first point of contact, gathering necessary information, verifying insurance or eligibility, and coordinating schedules between clients and providers. Their role ensures that appointments are booked efficiently and that all required documentation is in order, contributing to a smooth intake process. They often communicate with both clients and staff to resolve scheduling conflicts and provide updates as needed.

What is the difference between Intake Scheduling Coordinator vs Medical Receptionist?

AspectIntake Scheduling CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in medical office administrationHigh school diploma; on-the-job training often provided
Work EnvironmentHealthcare clinics, hospitals, outpatient centersMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing intake forms, coordinating with providersGreeting patients, answering phones, checking in patients, administrative tasks

The Intake Scheduling Coordinator primarily focuses on managing appointment schedules and patient intake processes, often requiring organizational skills and some healthcare knowledge. In contrast, the Medical Receptionist handles front-desk duties like greeting patients and administrative support. While both roles work in healthcare settings, the Coordinator's role is more specialized in scheduling and intake management.

What are the key skills and qualifications needed to thrive as an Intake Scheduling Coordinator, and why are they important?

To thrive as an Intake Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling or healthcare administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and office productivity tools is often required. Excellent communication, multitasking, and problem-solving abilities help build rapport with patients and coordinate efficiently with internal teams. These skills ensure smooth patient intake processes and optimize the workflow, ultimately enhancing patient satisfaction and operational efficiency.
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Intake Scheduling Coordinator jobs near you
Infographic showing various Intake Scheduling Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% Locum Tenens, 4% As Needed, 19% Full Time, 67% Part Time, 1% Temporary, and 8% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Front Office Coordinator (Intake & Scheduling) - Remote

Darling Psychology PC

Cheyenne, WY • Remote

$15 - $15.50/hr

Full-time

PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Role 1: New Patient Intake Coordinator

Responsibilities:

  • Answer incoming calls from new patients and provide information about services
  • Explain treatment structure, costs, and general EDD-related questions
  • Guide prospective patients through the intake process
  • Schedule initial appointments and ensure accurate data entry
  • Communicate clearly and professionally while maintaining appropriate boundaries
  • Maintain confidentiality and adhere to HIPAA regulation

Role 2: Front Office Scheduling Coordinator

Responsibilities:

  • Manage appointment scheduling for existing patients across multiple providers
  • Coordinate rescheduling, cancellations, and follow-up appointments
  • Maintain accurate and up-to-date scheduling records in the EHR
  • Ensure continuity and consistency within structured scheduling workflows
  • Communicate with patients in a clear, professional, and efficient manner
  • Maintain confidentiality and adhere to HIPAA regulations

Requirements Across Positions:

  • High school diploma or equivalent
  • Excellent verbal and written communication skills
  • Strong attention to detail and organizational skills
  • Ability to work independently in a fully remote environment
  • Basic computer proficiency and ability to learn scheduling/EHR systems
  • Reliable high-speed internet connection
  • Availability to work assigned shifts

Key Traits for Success:

  • Comfortable working within structured systems and standardized workflows
  • Able to manage high call and scheduling volume with consistency
  • Professional, direct, and efficient communication style
  • Strong reliability and follow-through

Company Description

Darling Psychology is a California-based psychology practice focused on providing high-quality, evidence-based mental health care to adults via telehealth. Our clinicians treat a wide range of concerns, including anxiety, depression, trauma, grief and loss, and occupational stress.
The practice operates with structured clinical and administrative systems designed to support effective care delivery and reduce administrative burden. We utilize a comprehensive HIPAA-compliant EHR and standardized workflows to ensure consistency, professionalism, and compliance.
Darling Psychology maintains a culture grounded in ethical practice, clinical rigor, and respect for clinician autonomy, serving adult clients throughout California in a modern, professionally managed telehealth setting.
Our front office team serves as the gateway to care, helping clients navigate the intake process with clarity and professionalism while ensuring they are appropriately matched and supported from the very first interaction.