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Scheduling Specialist Jobs (NOW HIRING)

Rayus Radiology

Scheduling Specialist

South Jordan, UT · On-site

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This is a Full-Time ...

RAYUS Radiology

Scheduling Specialist

South Jordan, UT · On-site

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This position is ...

RAYUS Radiology

Scheduling Specialist

Mansfield, TX · On-site

RAYUS Radiology is looking for a Scheduling Specialist to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper ...

Rayus Radiology

Scheduling Specialist

South Jordan, UT · On-site

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This position is ...

RAYUS Radiology

Scheduling Specialist

Dedham, MA · On-site

As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments. This is a temporary ...

Booz Allen Hamilton, Inc.

Scheduling Specialist

Tampa, FL · On-site +1

$55K - $126K/yr

Share Scheduling Specialist The Opportunity: Program scheduling is critical to keeping our customer delivery within specified timelines and budgetary constraints. The answer is a scheduling ...

Chapa-De

Scheduling Specialist

Auburn, CA · On-site

$24.55 - $28.35/hr

As a Scheduling Specialist at Chapa-De Indian Health, you'll thoughtfully build and manage provider schedules, ensuring the right coverage is in place to deliver seamless access and exceptional care ...

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Scheduling Specialist information

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How much do scheduling specialist jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for scheduling specialist in the United States is $22.93, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Specialist vs Administrative Assistant?

AspectScheduling SpecialistAdministrative Assistant
Required CredentialsHigh school diploma; certifications like Certified Administrative Professional (CAP) often preferredHigh school diploma; some roles may prefer administrative certifications
Work EnvironmentHealthcare, corporate, or service industries focusing on appointment and resource schedulingOffice settings across various industries providing administrative support
Employer & Industry UsageUsed in healthcare, legal, corporate sectors for scheduling tasksCommon across all industries for general administrative duties
Search & Comparison IntentPeople comparing roles related to scheduling and appointment managementPeople seeking general administrative support roles

The main difference is that a Scheduling Specialist primarily focuses on managing appointments, resource allocation, and scheduling tasks within specific industries like healthcare or corporate sectors. An Administrative Assistant handles a broader range of office duties, including correspondence, filing, and general administrative support. While both roles require organizational skills, the Scheduling Specialist's role is more specialized in scheduling functions.

What are the key skills and qualifications needed to thrive as a scheduling specialist, and why are they important?

To thrive as a Scheduling Specialist, you need strong organizational skills, attention to detail, and experience with scheduling or administrative processes, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or industry-specific platforms, as well as proficiency in office productivity tools, is typically required. Excellent communication, problem-solving abilities, and customer service skills help Scheduling Specialists effectively coordinate appointments and handle changing priorities. These competencies ensure efficient operations, minimize conflicts, and provide a positive experience for both clients and team members.

What does a scheduling specialist do?

A Scheduling Specialist is responsible for coordinating and managing appointments, meetings, and schedules within an organization. They ensure that all necessary resources, personnel, and time slots are efficiently allocated to avoid conflicts. Their duties often include communicating with clients or team members, updating scheduling software, and handling last-minute changes. This role is essential in industries like healthcare, logistics, and corporate environments, where organized scheduling directly impacts operations.

What are some common challenges scheduling specialists face when coordinating appointments across multiple departments?

Scheduling Specialists often manage appointments for several teams or service lines, which requires balancing competing priorities and availability. One common challenge is handling last-minute changes or cancellations while minimizing disruptions to workflow and client satisfaction. Effective communication and strong organizational skills are essential to quickly resolve conflicts and keep all parties informed. Additionally, staying proficient with scheduling software and understanding each department's unique needs ensures smoother coordination and fewer scheduling errors.

What does a scheduling specialist do?

A scheduling specialist manages the company calendar to ensure appointments are scheduled properly and commitments are performed on time. As a scheduling specialist, your responsibilities include working with management or the sales team and documenting when events, meetings, or installations need to take place. You also ensure that all parties involved are notified of these dates and times. Scheduling specialists work in many different industries, including health care, trucking and transportation, and retail sales. There are no formal education requirements to become a scheduling specialist, but you need excellent organizational and communication skills to succeed in this position.

More about Scheduling Specialist jobs
What cities are hiring for Scheduling Specialist jobs? Cities with the most Scheduling Specialist job openings:
What are the most commonly searched types of Scheduling Specialist jobs? The most popular types of Scheduling Specialist jobs are:
Who are the top companies hiring for Scheduling Specialist jobs? The top employers for Scheduling Specialist jobs are:
What states have the most Scheduling Specialist jobs? States with the most job openings for Scheduling Specialist jobs include:
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What are popular job titles related to Scheduling Specialist jobs? For Scheduling Specialist jobs, the most frequently searched job titles are:
Scheduling Specialist jobs near you
Infographic showing various Scheduling Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,688 per year, or $22.9 per hour.

Scheduling Specialist

Rayus Radiology

South Jordan, UT • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

RAYUS Radiology rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

158th of 887 rated healthcare providers

Job description

RAYUS now offers DailyPay! Work today, get paid today!

RAYUS Radiology is looking for a Scheduling Specialist to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Scheduling Specialist, you will be responsible for providing services to patients and referring professionals by answering phones, managing faxes and scheduling appointments.

This is a Full-Time position working Monday through Fridays with occasional Saturdays.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(85%) Scheduling Activities

  1. Answers phones and handles calls in a professional and timely manner
  2. Maintains positive interactions at all times with patients, referring offices and team members
  3. Schedules patient examinations according to existing company policy
  4. Ensures all appropriate personal, financial and insurance information is obtained and recorded accurately
  5. Ensures all patient data is entered into information systems completely and accurately
  6. Ensures patients are advised of financial responsibilities, appropriate clothing, preparation kits, transportation and/or eating prior to appointment
  7. Communicates to technologists any scheduling changes in order to ensure highest level of patient satisfaction
  8. Maintains an up-to-date and accurate database on all current and potential referring physicians
  9. Handles overflow calls for other centers within market to ensure uninterrupted exam scheduling for referring offices
  10. Provides back up coverage for front office team members as requested by supervisor (i.e., rest breaks, meal breaks, vacations and sick leave)
  11. Fields 1-800 number calls and routes to appropriate department or associate (St. Louis Park only
(10%) Insurance Activities
  1. Pre-certifies all exams with patient's insurance company as required
  2. Verifies insurance for same day add-ons
  3. Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment
(5%) Other Tasks and Projects as Assigned

Required:

  1. High school diploma, or equivalent
  2. Microsoft Office Suite experience
  3. Proficient with using computer systems and typing
  4. Able to handle multi-level phone system with a high volume of calls at one time

Preferred:

  1. One (1) year customer service experience
  2. Medical terminology and previous clinical business office experience
  3. Bilingual

RAYUS is committed to delivering clinical excellence in communities across the U.S., driven by our passion for and superior service to referring providers and patients. RAYUS Radiology is built on our brilliant medicine, brilliant team, brilliant technology and services - all to provide the highest level of patient care possible.

We bring brilliance to health and wellness. Join our team and shine the light on Radiology Services! RAYUS Radiology is an EO Employer/Vets/Disabled.

We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all www.rayusradiology.com/careers.

DailyPay implementation is contingent upon initial set-up period.

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