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Scheduling Specialist Jobs in Rochester, NY (NOW HIRING)

Ontario ARC

Movement Specialist

Canandaigua, NY · On-site

$23.34 - $24.86/hr

The Movement Specialist at The Arc Ontario leads engaging movement and dance instruction for ... Canandaigua, NY Schedule: Full-Time - Monday-Friday 8:00am-2:00pm with flexibility in schedule ...

The Arc Ontario

Movement Specialist

Canandaigua, NY · On-site

$23.34 - $24.86/hr

The Movement Specialist at The Arc Ontario leads engaging movement and dance instruction for ... Canandaigua, NY Schedule: Full-Time - Monday-Friday 8:00am-2:00pm with flexibility in schedule ...

The Arc Ontario

Movement Specialist

Canandaigua, NY · On-site

$23.34 - $24.86/hr

The Arc Ontario Movement Specialist Salary: $23.34 - $24.86Position Overview: The Movement ... Canandaigua, NYSchedule: Full-Time - Monday-Friday 8:00am-2:00pm with flexibility in schedule ...

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All JobsScheduling Specialist JobsScheduling Specialist Jobs in Rochester, NY

Scheduling Specialist information

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How much do scheduling specialist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for scheduling specialist in Rochester, NY is $22.62, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $24.66 per hour, depending on experience, location, and employer.

What does a scheduling specialist do?

A Scheduling Specialist is responsible for coordinating and managing appointments, meetings, and schedules within an organization. They ensure that all necessary resources, personnel, and time slots are efficiently allocated to avoid conflicts. Their duties often include communicating with clients or team members, updating scheduling software, and handling last-minute changes. This role is essential in industries like healthcare, logistics, and corporate environments, where organized scheduling directly impacts operations.

What does a scheduling specialist do?

A scheduling specialist manages the company calendar to ensure appointments are scheduled properly and commitments are performed on time. As a scheduling specialist, your responsibilities include working with management or the sales team and documenting when events, meetings, or installations need to take place. You also ensure that all parties involved are notified of these dates and times. Scheduling specialists work in many different industries, including health care, trucking and transportation, and retail sales. There are no formal education requirements to become a scheduling specialist, but you need excellent organizational and communication skills to succeed in this position.

What are the key skills and qualifications needed to thrive as a scheduling specialist, and why are they important?

To thrive as a Scheduling Specialist, you need strong organizational skills, attention to detail, and experience with scheduling or administrative processes, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or industry-specific platforms, as well as proficiency in office productivity tools, is typically required. Excellent communication, problem-solving abilities, and customer service skills help Scheduling Specialists effectively coordinate appointments and handle changing priorities. These competencies ensure efficient operations, minimize conflicts, and provide a positive experience for both clients and team members.

What are some common challenges scheduling specialists face when coordinating appointments across multiple departments?

Scheduling Specialists often manage appointments for several teams or service lines, which requires balancing competing priorities and availability. One common challenge is handling last-minute changes or cancellations while minimizing disruptions to workflow and client satisfaction. Effective communication and strong organizational skills are essential to quickly resolve conflicts and keep all parties informed. Additionally, staying proficient with scheduling software and understanding each department's unique needs ensures smoother coordination and fewer scheduling errors.

What is the difference between Scheduling Specialist vs Administrative Assistant?

AspectScheduling SpecialistAdministrative Assistant
Required CredentialsHigh school diploma; certifications like Certified Administrative Professional (CAP) often preferredHigh school diploma; some roles may prefer administrative certifications
Work EnvironmentHealthcare, corporate, or service industries focusing on appointment and resource schedulingOffice settings across various industries providing administrative support
Employer & Industry UsageUsed in healthcare, legal, corporate sectors for scheduling tasksCommon across all industries for general administrative duties
Search & Comparison IntentPeople comparing roles related to scheduling and appointment managementPeople seeking general administrative support roles

The main difference is that a Scheduling Specialist primarily focuses on managing appointments, resource allocation, and scheduling tasks within specific industries like healthcare or corporate sectors. An Administrative Assistant handles a broader range of office duties, including correspondence, filing, and general administrative support. While both roles require organizational skills, the Scheduling Specialist's role is more specialized in scheduling functions.

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What job categories do people searching Scheduling Specialist jobs in Rochester, NY look for?

The top searched job categories for Scheduling Specialist jobs in Rochester, NY are:

Scheduling Specialist jobs near you
Infographic showing various Scheduling Specialist job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $47,052 per year, or $22.6 per hour.

Scheduling & Road Tech Specialist - Riedman Campus (Full-Time, Days)

Rochester, NY • On-site

Rochester Regional Health
Hospitals • 10K+ employees

7.3

Company rating: 7.3 out of 10

Based on 219 frontline employees who took The Breakroom Quiz

303rd of 896 rated healthcare providers

People enjoy working here

Good employer

Recommended by students

Learn more about Rochester Regional Healthexternal

$20.50 - $25.50/hr

Full-time

Posted 11 days ago

Job description

Job Title: Scheduling & Road Tech Specialist
Department: Homebound Services
Location: Riedman Campus | 100 Kings Highway S. Rochester, NY 14617
Hours Per Week: 40
Schedule: 8-hour shifts, 7:00a - 3:00p, weekend rotation required as needed
SUMMARY
The Scheduling & Road Tech Specialist prepares requisitions and other documents necessary for the Homebound Services technicians, maintains patient information, standing orders, and Nursing Home requests, and performs phlebotomy at Nursing Homes and patients' private homes.
RESPONSIBILITIES:
  • Assist with Phlebotomy/Road Technician responsibilities as needed and act as coverage Road Technician.
  • Receive unscheduled absence calls from Road Technicians and revise the daily schedules as needed.
  • Prepare, post and distribute Road Technicians' on-call schedules.
  • Prepare requisitions and other documents necessary for the Homebound Services technicians to perform their duties.
  • Perform file maintenance on all systems including Excel, Word, LIS (Laboratory Information System), and Access programs.
  • Address all phone calls promptly and professionally.
  • Maintain patient information, standing orders, and Nursing Home requests.
  • Accurately records essential information to provide the proper documentation for the customers' requirements.
  • Ensure all client requests are delegated to the correct personnel within the timeframe needed or required.
  • File and archive all patient records in accordance with Quality Assurance guidelines in order to retrieve documents for audits.
  • Work with both the Scheduling Specialist and Homebound Services Supervisor to ensure all departmental goals are met.

REQUIRED QUALIFICATIONS:
  • Valid New York State Driver's License required
  • Phlebotomy experience required
  • Excellent communication and computer skills required

PREFERRED QUALIFICATIONS:
  • Phlebotomy Certification preferred
  • High School Diploma or Equivalent preferred
  • 1-3 years scheduling experience preferred

EDUCATION:
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
M - Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects; Requires frequent walking, standing or squatting.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee's physician or delegate will be considered for accommodations.
PAY RANGE:
$20.50 - $25.50
CITY:
Rochester
POSTAL CODE:
14617
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

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