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Scheduling Administrator Jobs (NOW HIRING)

The Planet Group

Scheduling Administrator

Concord, MA · Hybrid

$23 - $28/hr

Scheduling Admin Contract-to-hire Start asap Hours: full-time Location: Concord, MA (free parking) WFH situation: Onsite daily to train for 1-2 months and then it's hybrid once settled (3 days in the ...

Bigfoot Staffing

Scheduling Administrator

Portland, OR

$24 - $29/hr

Keep the Schedule Moving: Coordinate and assign service calls based on technician availability, skillsets, and service needs--keeping the dispatch board full and efficient. Build and Maintain the ...

Fire Company

Be Seen First

Scheduling Administrator/Office Administrator

Allyn, WA · On-site

$19.25 - $26.50/hr

We are seeking a Scheduling Administrator/Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft ...

Fire Company

Be Seen First

Scheduling Administrator/Office Administrator

Allyn, WA · On-site

$19.25 - $26.50/hr

We are seeking a Scheduling Administrator/Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft ...

PLATINUM SECURITY

Scheduling Admin

Sacramento, CA

$19.50 - $26.50/hr

Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs ...

PLATINUM SECURITY

Scheduling Admin

San Bernardino, CA

$18.75 - $25.50/hr

Establishes, maintains and reviews schedules; matches available staff to posts; prints and distributes schedules; minimizes avoidable overtime; contacts and redeploys staff to fill call-offs ...

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Scheduling Administrator information

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How much do scheduling administrator jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for scheduling administrator in the United States is $22.58, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Administrator, and why are they important?

To thrive as a Scheduling Administrator, you need strong organizational skills, attention to detail, and proficiency in time management, typically supported by a high school diploma or equivalent. Familiarity with scheduling software such as Microsoft Outlook, Google Calendar, or enterprise resource planning (ERP) systems is often required. Excellent communication, problem-solving abilities, and adaptability are essential soft skills for handling conflicts and coordinating with multiple stakeholders. These skills ensure smooth operations, minimize scheduling errors, and support overall organizational efficiency.

What are some common challenges faced by Scheduling Administrators and how can they be managed?

Scheduling Administrators often encounter challenges such as managing last-minute changes, balancing competing priorities, and ensuring clear communication among team members. These situations require strong organizational skills and adaptability, as well as the ability to use scheduling software efficiently. Proactive communication with stakeholders and maintaining up-to-date records can help minimize disruptions and ensure smooth operations. Additionally, collaborating closely with other departments and being receptive to feedback supports continuous improvement in scheduling processes.

What are Scheduling Administrators?

Scheduling Administrators are professionals responsible for managing and coordinating schedules within an organization. Their duties often include organizing meetings, allocating resources, maintaining calendars, and ensuring that staff or equipment are available as needed. They use specialized software to track appointments and resolve any conflicts that arise. Scheduling Administrators play a vital role in ensuring the smooth operation of business activities by optimizing time management and communication among team members.

What is the difference between Scheduling Administrator vs Scheduling Coordinator?

AspectScheduling AdministratorScheduling Coordinator
CredentialsTypically requires high school diploma or equivalent; some roles prefer certifications in office administrationSimilar credentials; often requires experience in scheduling or administrative roles
Work EnvironmentOffice settings, healthcare facilities, or corporate environmentsSimilar environments, often in healthcare, education, or corporate sectors
Employer & Industry UsageCommon in healthcare, corporate, and government sectorsUsed interchangeably in healthcare, education, and corporate industries
Search & Comparison IntentPeople compare to understand roles, responsibilities, and requirementsOften compared to clarify differences in duties and scope

Both roles involve scheduling tasks, but a Scheduling Administrator often has broader responsibilities, including managing scheduling systems and policies, while a Scheduling Coordinator typically focuses on coordinating schedules within specific departments or teams. Understanding these differences helps job seekers and employers align expectations and requirements effectively.

More about Scheduling Administrator jobs
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What states have the most Scheduling Administrator jobs? States with the most job openings for Scheduling Administrator jobs include:
What job categories do people searching Scheduling Administrator jobs look for? The top searched job categories for Scheduling Administrator jobs are:
What are popular job titles related to Scheduling Administrator jobs? For Scheduling Administrator jobs, the most frequently searched job titles are:
Scheduling Administrator jobs near you
Infographic showing various Scheduling Administrator job openings in the United States as of June 2026, with employment types broken down into 75% Full Time, and 25% Contract. Highlights an 100% In-person job distribution, with an average salary of $46,965 per year, or $22.6 per hour.
Scheduling Administrator

Scheduling Administrator

The Planet Group

Concord, MA • Hybrid

$23 - $28/hr

Other

Posted 3 days ago

Job description

Scheduling Admin

Contract-to-hire

Start asap

Hours: full-time

Location: Concord, MA (free parking)

WFH situation: Onsite daily to train for 1-2 months and then it's hybrid once settled (3 days in the office)

$23-28 hr


Must haves:

-2+ years of scheduling & administrative experience in a corporate setting

-Strong communicator

-MS Office (Outlook, Excel, Word & Teams)

Preferred:

-Has worked at a manufacturing company that make devices or instruments

-Has worked at a company that does service calls

-SAP

-Syteline

Job Description:

The Scheduling Admin supports service operations by coordinating scheduling, communication, and execution between field service, customer care, technical support, and leadership teams. Focus is to deliver a seamless customer experience while enabling efficient operations.


Responsibilities

Scheduling & Coordination

Manage field service engineer schedules, dispatching, and service appointments

Balance workload and align resources to operational priorities

Cross-Functional Collaboration

Partner with Service Managers, Technical Support, Customer Care, and Operations

Support escalations, urgent requests, and shifting priorities

Customer Communication

Provide timely updates on service visits, timelines, and changes

Maintain a professional, customer-focused approach

Operations & Administration

Support service orders, documentation, and scheduling systems

Maintain accurate records and tracking

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