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Scheduling Administrator Jobs (NOW HIRING)

Health Conservation Inc.

Scheduling Administrator

Rockford, IL · On-site

$18.25 - $24.75/hr

Scheduling Administrator - Health Conservation, Inc. Rockford, Illinois HCI is a national provider of mobile occupational health screening services to corporations across the United States. Job ...

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How much do scheduling administrator jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for scheduling administrator in the United States is $22.58, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Administrator, and why are they important?

To thrive as a Scheduling Administrator, you need strong organizational skills, attention to detail, and proficiency in time management, typically supported by a high school diploma or equivalent. Familiarity with scheduling software such as Microsoft Outlook, Google Calendar, or enterprise resource planning (ERP) systems is often required. Excellent communication, problem-solving abilities, and adaptability are essential soft skills for handling conflicts and coordinating with multiple stakeholders. These skills ensure smooth operations, minimize scheduling errors, and support overall organizational efficiency.

What are some common challenges faced by Scheduling Administrators and how can they be managed?

Scheduling Administrators often encounter challenges such as managing last-minute changes, balancing competing priorities, and ensuring clear communication among team members. These situations require strong organizational skills and adaptability, as well as the ability to use scheduling software efficiently. Proactive communication with stakeholders and maintaining up-to-date records can help minimize disruptions and ensure smooth operations. Additionally, collaborating closely with other departments and being receptive to feedback supports continuous improvement in scheduling processes.

What are Scheduling Administrators?

Scheduling Administrators are professionals responsible for managing and coordinating schedules within an organization. Their duties often include organizing meetings, allocating resources, maintaining calendars, and ensuring that staff or equipment are available as needed. They use specialized software to track appointments and resolve any conflicts that arise. Scheduling Administrators play a vital role in ensuring the smooth operation of business activities by optimizing time management and communication among team members.

What is the difference between Scheduling Administrator vs Scheduling Coordinator?

AspectScheduling AdministratorScheduling Coordinator
CredentialsTypically requires high school diploma or equivalent; some roles prefer certifications in office administrationSimilar credentials; often requires experience in scheduling or administrative roles
Work EnvironmentOffice settings, healthcare facilities, or corporate environmentsSimilar environments, often in healthcare, education, or corporate sectors
Employer & Industry UsageCommon in healthcare, corporate, and government sectorsUsed interchangeably in healthcare, education, and corporate industries
Search & Comparison IntentPeople compare to understand roles, responsibilities, and requirementsOften compared to clarify differences in duties and scope

Both roles involve scheduling tasks, but a Scheduling Administrator often has broader responsibilities, including managing scheduling systems and policies, while a Scheduling Coordinator typically focuses on coordinating schedules within specific departments or teams. Understanding these differences helps job seekers and employers align expectations and requirements effectively.

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Scheduling Administrator jobs near you
Infographic showing various Scheduling Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,965 per year, or $22.6 per hour.
Scheduling Administrator

Scheduling Administrator

Health Conservation Incorporated

Rockford, IL • On-site

$18.25 - $24.75/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 22 hours ago

Job description

Scheduling Administrator - Health Conservation, Inc.
Rockford, Illinois
HCI is a national provider of mobile occupational health screening services to corporations across the United States.
Job Summary
This position's primary responsibility is to schedule an annual on-sight visit to HCI's various clients for audiometric/PFT/FIT/Vision testing services in coordination with the Scheduling Manager. This would be a great fit for individuals who are very detail-oriented and who would enjoy working in a fast-paced team environment. This position has regular contact with clients and would be best suited for individuals with excellent customer services skills. This position reports directly to Director of Logistics and Fleet Operations.
Responsibilities and Duties
  • Review details from last years appointment
  • Review tentative plan for this years visit. If any issues identified, resolve with Scheduling Manager prior to contacting customer
  • Call clients to sell optimal dates based on logistics while adhering to DOT hours of operation
  • Revise the date of service, if required by the client with approval from Scheduling Manager
  • Serve as a liaison between HCI and the Mobile Van Technicians
  • Work with the Scheduling QA Manager to resolve any problems

Qualifications and Skills
  • Ability to establish priorities and complete goals
  • Must be organized, detailed, and multi-task orientated
  • Must be comfortable with proof-reading and error correction
  • Must have excellent verbal and written communication skills
  • Good computer skills required - Excel, Outlook, Word
  • Excellent customer relations skills
  • Willing to work overtime as-needed

Benefits
HCI offers an affordable healthcare package to full-time employees, including:
  • Medical Insurance
  • HRA
  • Dental
  • Vision Reimbursement
  • 401k Plan (available after one year with the company)

Job Type: Full-time
Health Conservation logo

About Health Conservation

Sourced by ZipRecruiter

Health Conservation, Inc. was founded in 1957, and was the first in the U.S. to provide on Site Audiometric Testing and Conservation Services to local work sites. Over the last half century, We have continued to Expand and Innovate as our Commitment to our Clients’ needs continue to grow. Today, We provide Hearing, Respirator fit and Pulmonary function testing to employers across the Nation. To compliment our services we also provide our clients with Comprehensive Data Management Services that provide Accurate, Timely and Easy to read reporting. HCI continues to lead the Industry in Mobile Testing and Reporting. HCI is dedicated to continuous Improvement in Technology and Processes for even greater efficiency to our clients. No one takes you faster and more economically towards your ultimate objective. A Safe and Fully compliant work environment for all of your employees. Let our 50+ years of experience provide you with quality testing programs to fit your needs.

Industry

Fitness and sports centers

Company size

51 - 200 Employees

Headquarters location

Rockford, IL, US

Year founded

1957

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