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Appointment Scheduler Jobs (NOW HIRING)

Minnesota Urology

Appointment Scheduler

Saint Paul, MN

$19.60 - $24.50/hr

Job Duties Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This ...

Minnesota Urology P.A.

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

Altais, Inc.

Appointment Scheduler

Honolulu, HI · On-site

$17 - $22/hr

Under general supervision, the Appointment Scheduler role is primarily responsible for scheduling and confirming appointments. This role works closely with the administrative, clinical and management ...

CommonSpirit Health

Appointment Scheduler

Council Bluffs, IA · On-site

$15.50 - $19.50/hr

Job Summary and Responsibilities As our Appointment Scheduler, you will be a vital link in our healthcare delivery system, responsible for coordinating patient care by expertly managing the ...

American Windows and Exteriors

Be Seen First

Appointment Scheduler

Mason, OH · On-site

$25/hr

You will be responsible for connecting with potential clients, understanding their needs, and scheduling appointments for our sales representatives to meet with them. The ideal candidate will have ...

Saguaro Dermatology

Appointment Scheduler

Phoenix, AZ · On-site

As an Appointment Scheduler in our dermatology office, your primary responsibility will be to schedule appointments efficiently and accurately for patients seeking dermatological care. You will work ...

South Shore Health

Appointment Scheduler

Norwell, MA

$17.50 - $22.25/hr

Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient ...

Altais

Appointment Scheduler

Honolulu, HI

$17 - $22/hr

Appointment Scheduler At Altais, we're on a mission to improve the healthcare experience for everyone--starting with the people who deliver it. We help physicians focus more on patient care and less ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

CommonSpirit Health

Appointment Scheduler

Grand Island, NE

$13.50 - $17.25/hr

As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their healthcare journey. Every day, you ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE

$16.42 - $23.19/hr

Job Summary and Responsibilities As our Appointment Scheduler, you will be a vital link in our healthcare delivery system, responsible for coordinating patient care by expertly managing the ...

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Appointment Scheduler information

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How much do appointment scheduler jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What Does an Appointment Scheduler Do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

What are the key skills and qualifications needed to thrive as an Appointment Scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What are appointment schedulers?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What are some common challenges faced by Appointment Schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

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Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in the United States as of June 2026, with employment types broken down into 7% As Needed, 70% Full Time, 7% Part Time, 3% Temporary, and 13% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.
Appointment Scheduler

Appointment Scheduler

Louisiana Womens Healthcare

Baton Rouge, LA • On-site

$14.50 - $18.50/hr

Full-time

Posted yesterday

Job description

Job Description
Appointment Scheduler
POSITION: Appointment Scheduler
REPORTS TO: Chief Operations Officer
HOURS: 8:00 a.m. - 5:00 p.m.
General duties: This position's duties include answering incoming calls and schedules patient appointments in an efficient and timely manner. Clerical duties and other duties are assigned by the Chief Operations Officer according to policies and procedures and the mission of Louisiana Women's Healthcare.
Job responsibilities:
  • Receive incoming calls and schedule or reschedule appointment(s).
  • Verifies validity of patient account according to established procedures.
  • Verifies and/or updates patient demographics and updates current insurance carrier.
  • Maintain appropriate records for physician schedules
  • Offers mammogram services to all patients meeting the practices policy and procedures.
  • Advises patient of payment responsibilities.
  • Performs other work-related duties as required.

Knowledge:
Knowledge of company policies and procedures related to the Appointment Scheduler's operations.
Knowledge of HIPAA compliance
Knowledge of customer service principles and techniques
Skills:
Skilled in preforming duties in a pleasant and expeditious manner.
Communication - Speak with confidence and proper English and grammar.
Customer service - Provide a positive experience for the patient.
Personable - have a pleasant personality.
Abilities:
Ability to read, understand and follow oral and written policies and regulations.
Ability to respond to stressful/emergency situations in a calm effective manner.
Ability to communicate clearly and concisely.
Ability to learn EMR Software
Environmental/Working Conditions:
Normal office environment.
Must be able to do prolonged sitting.
Must be able to work independent and as a team player.
This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.
Requirements
JOB REQUIREMENTS:
Education and Background:
Previous experience in Appointment Scheduling in the private physician setting, preferably OB/GYN office or Family Practice. Computer literacy required.
Temperament:
Prefers detail-oriented work. Team player mentality.
Physical Requirements:
Manual dexterity for data entry on the computer. Ability to speak in a clearly understandable manner. Requires sitting a with normal office environment.
Office Citizenship Expectations
  • Maintains appropriate, professional conduct and appearance at all times; follow office dress code consistently.
  • Completes work in an established time frame; seeks appropriate tasks when primary tasks are completed or pace is slow.
  • Demonstrates willingness to perform other duties to assist the team effort for the benefit of the patients, physicians and fellow employees.
  • Demonstrates adaptability to expanded roles of the organization and changing environment.
  • Consistently arrives at work on time and completes all tasks.
  • When not in the office, arranges for coverage, or requests assistance to ensure assigned work is completed.
  • Maintains work area in a professional, neat manner.

JOB STATUS:
This is a full time, non-exempt position.

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