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Appointment Scheduler Jobs (NOW HIRING)

McGrath Honda Elgin

Appointment Scheduler

Elgin, IL

$16.50 - $20.75/hr

With rapid growth of our service department there is a need for a Scheduling Coordinator to help assist in scheduling and managing customer's service appointments. Essential Duties : (other duties ...

McGrath Honda Elgin

Appointment Scheduler

Elgin, IL

$16.25 - $20.75/hr

With rapid growth of our service department there is a need for a Scheduling Coordinator to help assist in scheduling and managing customer's service appointments. Essential Duties : (other duties ...

South Shore Health

Appointment Scheduler

Norwell, MA · On-site

$18.18 - $24.47/hr

Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient ...

CommonSpirit Health

Appointment Scheduler

Omaha, NE

$15.75 - $20/hr

As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their healthcare journey. Every day, you ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE

$16.42 - $23.19/hr

Job Summary and Responsibilities As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their ...

South Shore Health

Appointment Scheduler

Norwell, MA · On-site

$18.18 - $24.47/hr

Day (United States of America) Perform a variety of functions related to the scheduling of patient appointments; process patient requests including prescription refill requests to triage ...

St Paul Eye Clinic PA

Appointment Scheduler

Woodbury, MN · On-site

$19 - $23/hr

Appointment Scheduling duties include scheduling patient visits, obtaining patient information including insurance and demographics, and fielding calls for our 6 locations. Previous experience with ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE · On-site

$16.42 - $23.19/hr

Job Summary and Responsibilities As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their ...

Minnesota Urology P.A.

Appointment Scheduler

Robbinsdale, MN · On-site

$18.80 - $23.50/hr

Appointment Scheduler - Minnesota Urology Minnesota Urology is seeking an Appointment Scheduler to support our patient-focused operations and help ensure a seamless experience from the first point of ...

CAMPBELL CLINIC PC

Appointment Scheduler

Germantown, TN · On-site

$14.75 - $18.75/hr

Follows appointment guidelines to ensure proper scheduling * Determines patient's clinical need to ensure proper scheduling * Performs other related duties as assigned * Accepts incoming patient ...

Kelly Jeep Chrysler

Appointment Scheduler

Lynnfield, MA · On-site

$15/hr

KELLY JEEP CHRYSLER OF LYNNFIELD APPOINTMENT SCHEDULERS / BDC POSITION NO AUTOMOTIVE EXPERIENCE REQUIRED TOP PAY FOR TOP TALENT! Have you ever considered a career in the Automotive Industry? The ...

CHI Health Clinic

Appointment Scheduler

Omaha, NE · On-site

$16.42 - $23.19/hr

Job Summary and Responsibilities As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their ...

South Shore Health

Appointment Scheduler

Norwell, MA · Remote

$18.18 - $24.47/hr

Summary Perform a variety of functions related to the scheduling of patient appointments; process patient requests including prescription refill requests to triage, distributing/responding to ...

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Appointment Scheduler information

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$12

$18

$26

How much do appointment scheduler jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What Does an Appointment Scheduler Do?

An appointment scheduler primarily works in the health care field, providing administrative and scheduling services for a medical facility or physician’s office. As an appointment scheduler in a medical office, your duties include contacting patients about upcoming appointments, directing calls to proper staff members, performing data entry, pulling medical records, and general clerical work. Appointment schedulers also work in marketing positions in other industries such as advertising or finance, scheduling appointments with prospective clients to generate new business. In this role, you may also educate potential clients on products and services, resolve client inquiries and complaints, and perform other administrative duties as needed.

How to become an appointment scheduler?

To become an appointment scheduler, typically you need a high school diploma or equivalent and strong organizational and communication skills. Experience with scheduling software or customer service can be beneficial, and some employers may require familiarity with office tools like calendars and email systems.

What are the key skills and qualifications needed to thrive as an Appointment Scheduler, and why are they important?

To thrive as an Appointment Scheduler, you need strong organizational skills, attention to detail, and familiarity with scheduling procedures, often supported by a high school diploma or equivalent. Proficiency with scheduling software, electronic medical record (EMR) systems, and office communication tools is typically required. Excellent interpersonal skills, patience, and clear communication help build rapport with clients and coordinate effectively with team members. These abilities are essential for minimizing errors, ensuring smooth operations, and delivering a positive experience for both clients and staff.

What does an appointment scheduler do?

An appointment scheduler manages and coordinates appointments for clients or patients, often using scheduling software or calendars. They confirm, reschedule, or cancel appointments, communicate with clients or staff, and ensure the schedule runs smoothly. Strong organizational skills and attention to detail are important for this role.

What are appointment schedulers?

Appointment schedulers are professionals responsible for organizing and managing appointments for individuals or organizations, often in healthcare, legal, or business settings. They communicate with clients or patients to book, confirm, or reschedule appointments, ensuring optimal use of the provider's time. Appointment schedulers may use specialized software to track availability, send reminders, and maintain accurate records. Their role is crucial for maintaining efficient workflows and providing a positive client or patient experience.

What is the average pay for an appointment setter?

The average pay for an appointment setter typically ranges from $12 to $20 per hour, depending on experience, location, and whether the role is commission-based or salaried. Many appointment setters also earn bonuses or commissions for successful appointments scheduled.

What jobs pay 4000 a week without a degree?

For an Appointment Scheduler, earning $4,000 a week typically requires high-volume or specialized roles, such as working as a freelance or independent contractor in sales, real estate, or consulting, where commissions or bonuses can significantly increase income. These positions often demand strong organizational skills, experience, and sometimes industry-specific certifications, but they do not always require a formal degree.

What are some common challenges faced by Appointment Schedulers, and how can they be managed effectively?

Appointment Schedulers often face challenges such as managing high call volumes, handling last-minute cancellations or rescheduling requests, and coordinating between multiple providers or departments. Effective communication, strong organizational skills, and familiarity with scheduling software are key to overcoming these challenges. Many organizations provide training and support systems to help new schedulers adapt quickly, and teamwork is essential for handling particularly busy periods or complex scheduling needs.

What is the difference between Appointment Scheduler vs Receptionist?

AspectAppointment SchedulerReceptionist
Primary RoleScheduling and managing appointmentsGreeting visitors, answering calls, and administrative support
Required SkillsCalendar management, organization, communicationCustomer service, communication, multitasking
Work EnvironmentOffice, healthcare, or service settingsFront desk, office, healthcare facilities
Common CertificationsNone required, but familiarity with scheduling software helpfulCustomer service or administrative certifications optional

While both roles involve administrative tasks, an Appointment Scheduler primarily focuses on managing appointments and schedules, whereas a Receptionist handles front desk duties, greeting visitors, and general administrative support. The roles often overlap but serve distinct functions within organizations.

More about Appointment Scheduler jobs
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What are popular job titles related to Appointment Scheduler jobs? For Appointment Scheduler jobs, the most frequently searched job titles are:
Appointment Scheduler jobs near you
Infographic showing various Appointment Scheduler job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.
Appointment Scheduler

Appointment Scheduler

Urology Centers of Alabama

Homewood, AL

$15.50 - $19.75/hr

Other

Posted 6 days ago

Job description

General Summary

The Appointment Scheduler acts as the initial point of contact for telephone communication to UCA and is responsible for efficient scheduling of appointments or routing of patient calls to the appropriate department or clinical representative.

Essential Functions

  1. Based on Physician template, schedules all new patient appointments that contact office by phone for all Physicians.
  2. Verifies insurance information on all new patients and arranges for all referrals and/or precertification that are required by insurance company for the visit or procedure.
  3. Directs new patients to UCA website for Patient Registration, History, and Review of Systems forms or mails these forms to new patients if time permits.
  4. Using the Physician scheduling templates, offers patients best available time and offers alternative physicians to ensure all patients are seen in a timely manner.  Maximizes use of Physician time by allotting unattached patients to Physicians with open schedule.
  5. Maintains and updates current information on physician schedules ensuring that patients are scheduled properly.
  6. Books, coordinates, and reschedules patient appointments as needed.
  7. Consults with Director of Clinical Service and/or Physician on scheduling all urgent or emergency requests for appointments.
  8. Zetafax import as needed.
  9. Assists with confirmation calls if needed.
  10. Attends staff meetings or trainings as required.
  11. Conducts self in accordance with UCA’s employee manual.
  12. Other duties as assigned.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move more than 45 pounds.

Supervisory Requirements

            This position will not supervise any other staff members.

Urology Centers of Alabama, P.C. is an Equal Opportunity Employer.

Minimum Qualifications

  1. Must display an advanced understanding of multi-line telephone and scheduling systems.
  2. Must show the ability to have excellent interpersonal skills and communication to interact with all walks of life, internal and external to UCA, from all educational or cultural backgrounds.
  3. Must display advanced reasoning and problem-solving skills.
  4. Must show the ability to work independently or within a team in a fast-paced and stressful environment.
  5. Must show proficiency in use of a variety of office equipment including a PC, Windows, MSOffice, EMR system, copier, facsimile machine, etc.
  6. Must show the ability to maintain confidentiality, including strict adherence to HIPAA and UCA Guidelines.
  7. Must have a high school diploma or GED equivalent.

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