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Online Appointment Scheduler Jobs (NOW HIRING)

Minnesota Urology P.A.

Appointment Scheduler

Waconia, MN · On-site

$19.20 - $24/hr

MN, as a Full-Time Appointment Scheduler! This onsite role offers the perfect opportunity to enhance your career while making a meaningful impact on patients' lives. You'll be the first point of ...

Minnesota Urology P.A.

Appointment Scheduler

Waconia, MN · On-site

$19.20 - $24/hr

MN, as a Full-Time Appointment Scheduler! This onsite role offers the perfect opportunity to enhance your career while making a meaningful impact on patients' lives. You'll be the first point of ...

New

MedVanta

Appointment Scheduler

Baltimore, MD · On-site

$16.50 - $20.75/hr

Responds to routine inquiries regarding online and in office scheduling. Drives requests, tracking ... Scheduling, changing, and updating patient appointments. * Interview patients for demographic ...

CommonSpirit Health

Appointment Scheduler

Omaha, NE

$15.75 - $20/hr

As an Appointment Scheduler, you will be the crucial first point of contact, connecting our patients with the expert care they need, playing a pivotal role in their healthcare journey. Every day, you ...

Kelly Jeep Chrysler

Appointment Scheduler

Lynnfield, MA · On-site

$15/hr

KELLY JEEP CHRYSLER OF LYNNFIELD APPOINTMENT SCHEDULERS / BDC POSITION NO AUTOMOTIVE EXPERIENCE REQUIRED TOP PAY FOR TOP TALENT! Have you ever considered a career in the Automotive Industry? The ...

Minnesota Urology

Appointment Scheduler

Waconia, MN

$24/hr

MN, as a Full-Time Appointment Scheduler! This onsite role offers the perfect opportunity to enhance your career while making a meaningful impact on patients' lives. You'll be the first point of ...

New

Saguaro Dermatology

Appointment Scheduler

Phoenix, AZ · On-site

$18.50 - $22/hr

Our Appointment Schedule r your primary responsibility will be to schedule appointments for all practices efficiently and accurately for patients seeking dermatological care. You will work closely ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

Summit Orthopedics

Appointment Scheduler

Woodbury, MN · On-site

$18.77 - $23.46/hr

The Appointment Scheduler will be responsible for registering and scheduling inpatient and outpatient procedures and surgical appointments for patients, clinics, physicians, and staff in a courteous ...

Minnesota Urology P.A.

Appointment Scheduler

Woodbury, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota UrologyMinnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

Minnesota Urology

Appointment Scheduler

Saint Paul, MN · On-site

$19.60 - $24.50/hr

Appointment Scheduler (Healthcare) - Minnesota Urology Minnesota Urology is hiring an Appointment Scheduler to support patient access and scheduling operations across our clinics. This role is ideal ...

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Online Appointment Scheduler information

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$12

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$26

How much do online appointment scheduler jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for online appointment scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What does an online appointment scheduler do?

An Online Appointment Scheduler is responsible for managing and coordinating appointments for clients or patients through digital platforms. They handle scheduling requests, confirm appointments, send reminders, and may assist with rescheduling or cancellations. Their role is crucial in ensuring efficient time management and smooth operations for businesses such as clinics, salons, or service providers. They may also provide customer support and maintain accurate records of all scheduled activities.

What are the key skills and qualifications needed to thrive as an online appointment scheduler, and why are they important?

To thrive as an Online Appointment Scheduler, you need strong organizational skills, attention to detail, and proficiency in managing schedules, typically supported by a high school diploma or equivalent. Familiarity with appointment scheduling software, customer relationship management (CRM) systems, and basic office tools is usually required. Excellent communication, problem-solving abilities, and a customer-focused attitude are key soft skills for this role. These skills ensure accurate scheduling, high client satisfaction, and efficient workflow management in fast-paced environments.

How does an online appointment scheduler typically collaborate with other departments to ensure smooth scheduling?

An Online Appointment Scheduler often works closely with various departments, such as customer service, operations, and healthcare providers, to coordinate appointment availability and resolve scheduling conflicts. Effective communication is essential, as schedulers must relay important information regarding appointment changes, cancellations, or client preferences. They may participate in regular team meetings or use shared digital tools to keep everyone updated and ensure that appointments are efficiently managed and clients receive timely service.

What is the difference between Online Appointment Scheduler vs Receptionist?

AspectOnline Appointment SchedulerReceptionist
CredentialsTypically none or basic computer skillsHigh school diploma; communication skills
Work EnvironmentRemote or digital platformsFront desk or office setting
Employer & IndustryHealthcare, salons, service providersMedical offices, hotels, corporate offices
Primary RoleManaging online appointment bookingsGreeting clients, scheduling, administrative tasks

The Online Appointment Scheduler focuses on managing bookings through digital platforms, often remotely, while the Receptionist handles in-person interactions and administrative duties at the front desk. Both roles are essential in customer service and scheduling but differ mainly in work environment and scope of responsibilities.

How to become an online appointment scheduler?

To become an online appointment scheduler, candidates typically need strong organizational and communication skills, proficiency with scheduling software or online calendars, and basic computer literacy. Some roles may require prior experience in customer service or administrative work, and familiarity with tools like Microsoft Office or scheduling platforms can be beneficial.
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Online Appointment Scheduler jobs near you
Infographic showing various Online Appointment Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 63% Full Time, 33% Part Time, 1% Temporary, and 2% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.

Central Scheduling Representative I

CAMPBELL CLINIC PC

Germantown, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

DIMENSIONS/SCOPE OF POSITION: 

Makes and coordinates patient appointments across all Campbell Clinic Orthopaedics locations and providers to ensure full provider utilization and timely patient access. This role applies clinical triage judgment to place patients with the correct provider, owns insurance verification and prior authorization work to prevent scheduling and billing delays, and serves as a training resource for new hires.

ESSENTIAL DUTIES/RESPONSIBILITIES:

  • Makes appointments for patients, reschedules and cancels through the patient portal, patient call, and outside referral software program
  • Follows appointment guidelines to ensure proper scheduling
  • Determines patient's clinical need to ensure proper scheduling
  • Verifies patient insurance eligibility and benefits prior to scheduling; identifies visit types or plans requiring prior authorization or referral
  • Initiates and tracks prior authorization requests, coordinating with insurance payers and clinical staff to resolve delays before the appointment date
  • Accepts incoming patient phone calls and uses computer systems to schedule patients
  • Triages patient needs for timeliness of appointments based upon pre-determined criteria
  • Determines which physician to place patient with based upon pre-determined criteria
  • Retrieves appointment requests from the patient portal and places outbound calls to patients to schedule appointments
  • Monitors and replies promptly to patients' online portal messages
  • Communicates and collaborates with physicians and medical staff to meet patient scheduling needs
  • Trains and onboards new hires on scheduling protocols, triage criteria, insurance verification steps, and system use
  • Meets daily and monthly call quota expectations as assigned by supervisor/manager
  • Monitors and schedules patient referrals from hospitals and community medical partners
  • Performs other related duties as assigned

SUPERVISORY RESPONSIBILITIES: Not Applicable

QUALIFICATIONS: 

Education and/or Experience: High School Graduate or GED Required; 3 years of experience in a health business office setting required, including direct use of EMR/EHR systems and multi-line phone services, demonstrated experience with insurance verification and/or prior authorization processes, and experience training or onboarding new staff. Experience in a healthcare setting (physician's office, clinic or hospital) with knowledge of insurance, referral procedures, and healthcare terminology preferred.  

Language Skills: Able to communicate effectively in the English language. 

Mathematical Skills: Basic arithmetic skills are required. 

Reasoning Ability: Identifies and resolves problems promptly. 

Computer Skills: Must be computer literate. Basic computer skills required such as Word, Excel, Teams and Outlook. Must be able to type. 

Other Skills and Abilities: Able to listen and respond well to questions and feedback. 

POSITION QUALIFICATIONS 

Competency Statement(s)/Mental Demands

  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Campbell Clinic Benefit Summary: 

Campbell Clinic offers a lucrative benefit package to support employees and their families.

  • Medical / Dental / Vision Insurance
  • HRA Option
  • Flexible Spending Account 
  • Basic Life Insurance 
  • Voluntary Life Insurance Option
  • Long-Term Disability
  • Voluntary Short-Term Disability 
  • Accident Insurance 
  • Critical Illness Insurance
  • 401(k) Plan Matching + Profit Sharing 
  • Employee Assistance Program 
  • Paid Time Off 
  •  Paid Holidays 


Equal Opportunity Employer/Veterans/Disabled

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