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File Management Jobs (NOW HIRING)

Amaro Law Firm

File Manager

Houston, TX

File Manager - Houston, Texas About Us Join the mission to bring closure, justice, and peace to ... Every role-from intake to case management to attorneys-understands how their work ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance.

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

ECFES Manager; ECFES Supervisors; Eligibility Specialists and other office staff and volunteers. ESSENTIAL RESPONSIBILITIES: File Management: Manage the record keeping process electronically for the ...

GEI Consultants

Data/File Manager

Atlanta, GA · Hybrid

$15 - $18.50/hr

The position overview for a File and Data Management Intern includes supporting ongoing environmental and data management efforts for Ameren's Manufactured Gas Plant (MGP) sites. The intern will ...

GEI Consultants

Data/File Manager

Atlanta, GA · Hybrid

$20 - $25/hr

The position overview for a File and Data Management Intern includes supporting ongoing environmental and data management efforts for Ameren's Manufactured Gas Plant (MGP) sites. The intern will ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL

$28K - $30K/yr

ECFES Manager; ECFES Supervisors; Eligibility Specialists and other office staff and volunteers. ESSENTIAL RESPONSIBILITIES: File Management: Manage the record keeping process electronically for the ...

Amaro Law Firm

File Manager

Houston, TX · On-site

File Manager - Houston, Texas About Us Join the mission to bring closure, justice, and peace to ... Every role-from intake to case management to attorneys-understands how their work directly impacts ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL

$28K - $30K/mo

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance.

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/yr

ECFES Manager; ECFES Supervisors; Eligibility Specialists and other office staff and volunteers. ESSENTIAL RESPONSIBILITIES: File Management: Manage the record keeping process electronically for the ...

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/mo

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance.

GEI Consultants

Data/File Manager

Atlanta, GA · On-site

$15 - $18.50/hr

The position overview for a File and Data Management Intern includes supporting ongoing environmental and data management efforts for Ameren's Manufactured Gas Plant (MGP) sites. The intern will ...

Amaro Law Firm

File Manager

Houston, TX

File Manager - Houston, Texas About Us Join the mission to bring closure, justice, and peace to ... Every role-from intake to case management to attorneys-understands how their work directly impacts ...

YWCA Metropolitan Chicago

File Clerk

Waukegan, IL · On-site

$28K - $30K/yr

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance.

GEI Consultants

Data/File Manager

Atlanta, GA · On-site

$15 - $18.50/hr

The position overview for a File and Data Management Intern includes supporting ongoing environmental and data management efforts for Ameren's Manufactured Gas Plant (MGP) sites. The intern will ...

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How much do file management jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for file management in the United States is $17.74, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.99 per hour, depending on experience, location, and employer.

What is a File Management job?

A File Management job involves organizing, storing, and maintaining digital or physical files to ensure easy access and security. Responsibilities may include categorizing documents, implementing filing systems, backing up data, and maintaining compliance with company policies. Professionals in this role help improve efficiency by ensuring files are properly labeled, structured, and retrievable when needed.

What are the key skills and qualifications needed to thrive in the File Management position, and why are they important?

To thrive in File Management, attention to detail, strong organizational skills, and proficiency in document handling processes are essential, typically supported by a high school diploma or equivalent experience. Familiarity with file management software, digital archiving systems, and data protection practices is often required. Effective communication, discretion, and time management are valuable soft skills for maintaining records and collaborating with teams. These abilities are vital to ensure accurate record-keeping, compliance with privacy regulations, and efficient information retrieval.

What are the typical daily responsibilities of a File Management professional?

A File Management professional’s daily tasks typically include organizing, labeling, and categorizing both physical and digital files, ensuring all records are accurate and up to date. You may be responsible for retrieving requested files for colleagues, securely disposing of outdated documents, and maintaining compliance with data retention policies. Collaboration with team members and other departments is common, as you’ll help facilitate access to critical information. Staying organized and managing multiple requests simultaneously are key aspects of the role, contributing to the smooth functioning of the organization.

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What cities are hiring for File Management jobs? Cities with the most File Management job openings:
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File Management jobs near you
Infographic showing various File Management job openings in the United States as of May 2026, with employment types broken down into 4% As Needed, 15% Full Time, 69% Part Time, 4% Temporary, and 8% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $36,892 per year, or $17.7 per hour.

Administrative Support Specialist (Mail & File Management)

KMRG LLC

Arlington, VA • On-site

$20 - $24/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

ROLE
We are seeking an Administrative Support Specialist (Mail & File Management) to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. In this role, you will provide mail, file, and general office support that ensures timely distribution of correspondence, accurate recordkeeping, and well-organized work areas across the agency.
This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
  • Review, process, and log all incoming unclassified mail and packages; verify attachments
  • Contact originators or staff regarding discrepancies in incoming materials
  • Distribute mail, packages, faxes, and electronic documents per USTDA Correspondence Guidelines
  • Check agency general email accounts daily; route messages to appropriate staff or offices
  • Pick up outgoing mail and express delivery pouches; deliver to post office and off-site locations
  • Prepare packages for commercial delivery vendors as required
  • Maintain correspondence logs, tracking receipts, mailing dates, and distribution
  • Organize and stock the agency mailroom and eight copier/work areas with paper, letterhead, pens, and other supplies
  • Notify the Office of Administration when supplies are low or when the mailroom/copier equipment requires service
  • Maintain filing systems (electronic and paper); log, track, and retrieve correspondence and records
  • Support records retention and disposal schedules in accordance with NARA standards
  • Provide general office support including data entry, document preparation, and customer service
  • Assist with conference/training room setup, basic meeting support, and occasional receptionist coverage

REQUIRED EXPERIENCE
  • 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
  • Experience collecting, sorting, and distributing incoming mail
  • Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests
  • Experience creating and distributing correspondence, reports, and other documents
  • Experience providing general office support (e.g., various administrative tasks, data entry, filing, and customer service)
  • Experience with upkeep and setting up of all conference and training rooms

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
  • Ability to maintain records of receipt, mailing dates, and other required information
  • Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
  • Ability to manage multiple tasks and prioritize effectively
  • Ability to manage the receptionist area
  • Effective written and verbal communication skills for interacting with various individuals
  • Proficiency in office software and equipment
  • Physical ability to move a large number of files and/or file boxes

EDUCATION
  • High school diploma required
  • Higher education preferred

LOCATION
  • Arlington, VA 22209

TELEWORK
  • Not eligible for telework

CLEARANCE
  • U.S. citizenship is required as it supports the U.S. federal government
  • Active or ability to obtain and maintain a secret security clearance

CLIENT
  • U.S. Department of State (DoS)

TRAVEL
  • Travel not required

WORK HOURS
  • Full-time, 40 hours per week, Monday-Friday

EMPLOYMENT CLASSIFICATION
  • Employment Classification Eligibility - Nonexempt

RELOCATION
  • Not eligible for relocation benefits

******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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