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$45.9K

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How much do entry level secretary jobs pay per year?

As of Aug 22, 2026, the average yearly pay for entry level secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is an entry level secretary?

An Entry Level Secretary provides administrative and clerical support to ensure the smooth operation of an office. Responsibilities typically include answering phones, scheduling appointments, handling correspondence, and maintaining records. This role requires good organizational skills, attention to detail, and basic computer proficiency. It is an excellent starting position for individuals looking to build a career in administration or office management.

What are the typical daily responsibilities of an entry level secretary?

As an Entry Level Secretary, your day-to-day tasks may include answering phones, managing calendars, scheduling meetings, handling correspondence, and maintaining files or office supplies. You might also assist with basic data entry, prepare simple reports or documents, and provide support to other team members or departments as needed. Collaboration with coworkers, supervisors, and visitors is common, so you'll regularly interact with a variety of people. These tasks help keep the office running smoothly and are an excellent opportunity to learn about business processes in a supportive environment.

What are the key skills and qualifications needed to thrive as an entry level secretary?

To succeed as an Entry Level Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office software such as Microsoft Office Suite or Google Workspace, along with at least a high school diploma or equivalent. Familiarity with office equipment, scheduling tools, and basic data entry systems is commonly required, while additional certifications like Certified Administrative Professional (CAP) can be a plus. Excellent communication, time management, and a positive, service-oriented attitude help an entry level secretary stand out. These skills ensure efficient office operations, effective team support, and smooth handling of a variety of administrative tasks.

Can I be an entry level secretary with no experience?

Entry level secretary positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it possible for candidates with little or no experience to qualify for these roles.

How to work as an entry level secretary with no experience?

An entry level secretary role typically requires basic organizational and communication skills. To qualify, focus on developing proficiency in office software like Microsoft Office, demonstrate reliability, and highlight any relevant coursework or volunteer experience in your application. On-the-job training is common, so a positive attitude and willingness to learn are important.
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Entry Level Secretary jobs near you
Infographic showing various Entry Level Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 84% Full Time, 11% Part Time, and 3% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Administrative Secretary - Transportation

Helena Public Schools

Helena, MT • On-site

$19.43 - $20.72/hr

Full-time

Medical, Retirement, PTO

Posted 23 days ago

Job description


 Transportation Secretary- 12 Months 

Helena Public Schools is seeking a highly organized, customer-focused Transportation Administrative Assistant to support the daily operations of the District's Transportation Department. This position serves as the primary administrative support to the Transportation Manager and plays an essential role in coordinating transportation services for students, staff, and the community.

Some of what you will do:

  • Provide administrative and secretarial support to the Transportation Manager. 

  • Assist in developing and maintaining school bus routes using computerized routing software. 

  • Serve as the primary point of contact for parents, staff, students, and the public by answering questions regarding bus routes, schedules, transportation eligibility, fees, and other transportation services. 

  • Schedule district field trips and activity transportation while coordinating with schools, coaches, bus contractors, and district staff. 

  • Prepare weekly and monthly transportation reports, payroll, budget information, reimbursement documentation, and statistical reports. 

  • Monitor invoices, accounts payable, and transportation expenditures while communicating with vendors regarding purchases and orders. 

  • Schedule substitute bus drivers and bus paraprofessionals as directed. 

  • Operate the district's two-way radio system to communicate with drivers and transportation contractors. 

  • Assist with administration of the district's Drug and Alcohol Testing Program for bus drivers. 

  • Maintain confidential student transportation records and ensure compliance with district policies and applicable regulations. 

  • Support the preparation of the transportation budget and maintain accurate financial and operational records. 

  • Provide courteous, professional customer service while exercising sound judgment in resolving transportation concerns.

  • Other duties as assigned.

Who we are looking for:  

  • High school diploma or general education degree (GED)

  • One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District. 

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

How to Apply

Complete the online application on hpsjob.com to include a cover letter and resume. This position is ongoing, and applications are accepted immediately. 

Current entry level salary range is $19.43-$20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9 holidays, 3 personal days, up to 9 school calendar related days, health benefits, and retirement.

Question? Email humanresources@helenaschools.org. 

Important Notes

  • This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees. 

  • This recruitment may also be used to fill additional positions per business needs. 

  • Prior to employment, you must successfully complete the appropriate background check required for employment. 

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email recruit@helenaschools.org or call (406) 324-2010. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.  





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