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Assistant Quickbooks Jobs (NOW HIRING)

Echelon

Netsuite / QuickBooks Administrator

Stuart, FL · On-site

$55K - $65K/yr

Support internal controls and SOX-type compliance requirements as applicable * Assist with system migrations, new module implementations, or QuickBooks-to-NetSuite transitions as needed * Collaborate ...

Florida Fireplace Systems Inc

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Office Administrator & QuickBooks Coordinator

Pinellas Park, FL · On-site

$20 - $24/hr

Ensure accuracy and attention to detail in all QuickBooks-related tasks * Assist with general bookkeeping and administrative functions Office Administration * Answer and direct incoming phone calls ...

Florida Fireplace Systems Inc

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Office Administrator & QuickBooks Coordinator

Pinellas Park, FL · On-site

$20 - $24/hr

Ensure accuracy and attention to detail in all QuickBooks-related tasks * Assist with general bookkeeping and administrative functions Office Administration * Answer and direct incoming phone calls ...

Research & Replacement Group

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Bookkeeper (QuickBooks Desktop)

Johns Creek, GA · On-site

$40K - $55K/yr

Maintain organized electronic and physical filing systems. * Assist the Operations Manager and ... Minimum 3-5 years of QuickBooks Desktop experience required. * Strong understanding of bookkeeping ...

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How much do assistant quickbooks jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for assistant quickbooks in the United States is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.63 per hour, depending on experience, location, and employer.

What is the difference between Assistant Quickbooks vs Bookkeeper?

AspectAssistant QuickbooksBookkeeper
CertificationsBasic Quickbooks training, possibly Quickbooks Certified UserOften certified in bookkeeping or accounting software, including Quickbooks
Work EnvironmentSupports accounting teams, performs data entry, and administrative tasksManages financial records, reconciliations, and bookkeeping duties
Employer & IndustrySmall to medium businesses, accounting firmsBusinesses across various industries, accounting firms, CPA offices

Assistant Quickbooks typically focuses on supporting accounting tasks with basic Quickbooks skills, while a bookkeeper handles comprehensive financial record-keeping and reconciliations. Both roles often require familiarity with Quickbooks, but bookkeepers usually have more extensive accounting responsibilities.

What does a bookkeeper assistant do?

A bookkeeper assistant supports the bookkeeping process by entering financial transactions, reconciling accounts, and maintaining accurate records using accounting software like QuickBooks. They often handle data entry, organize invoices, and assist with financial reporting under the supervision of a bookkeeper or accountant.

What are Assistant QuickBooks?

An Assistant QuickBooks is a professional who supports businesses or individuals with tasks related to QuickBooks, a popular accounting software. Their responsibilities often include managing financial records, entering transactions, reconciling accounts, generating reports, and assisting with payroll or invoicing within QuickBooks. They help ensure that financial data is accurate and up-to-date, making it easier for companies to track their financial health and comply with tax regulations. Assistant QuickBooks may work in-house, remotely, or as part of an accounting team, and they typically have a foundational understanding of bookkeeping and accounting principles.

Is AI replacing bookkeepers?

AI tools are automating many routine bookkeeping tasks, such as data entry and reconciliation, which can reduce the need for manual work. However, bookkeepers still play a vital role in interpreting financial data, ensuring accuracy, and providing strategic advice that AI cannot fully replicate. The role of a bookkeeper may evolve to focus more on analysis and oversight as automation increases.

How much do QuickBooks bookkeepers get paid?

QuickBooks bookkeepers typically earn between $15 and $30 per hour, depending on experience, location, and whether they work freelance or for a company. Entry-level bookkeepers may start at lower rates, while experienced professionals with certifications can command higher wages. Salaries can also vary based on the complexity of the bookkeeping tasks and the industry.

Is QuickBooks Desktop going away in 2026?

As an Assistant specializing in QuickBooks, there is no official announcement that QuickBooks Desktop will be discontinued in 2026. Intuit, the maker of QuickBooks, continues to support and update both Desktop and Online versions, but they have shifted focus toward cloud-based solutions. Users should stay informed through official QuickBooks communications for any future changes.

What are some common challenges faced by an Assistant QuickBooks in managing multiple clients’ accounts simultaneously?

One of the main challenges for an Assistant QuickBooks is efficiently handling the diverse accounting needs of multiple clients at once. This can include keeping track of varying financial schedules, adhering to different reporting formats, and ensuring accuracy across all accounts. Strong organizational skills and attention to detail are essential to prevent errors and missed deadlines. Additionally, effective communication with both clients and team members helps clarify expectations and resolve discrepancies quickly.

What are the key skills and qualifications needed to thrive as an Assistant QuickBooks, and why are they important?

To thrive as an Assistant QuickBooks, you need a solid understanding of bookkeeping principles, accounts payable/receivable, and experience with QuickBooks software, often supported by relevant coursework or certification. Familiarity with accounting software, spreadsheets, and possibly QuickBooks ProAdvisor certification are commonly required. Attention to detail, organizational skills, and the ability to communicate clearly with team members and clients help you stand out in this position. These skills ensure accurate financial records, efficient workflow, and strong support for business accounting operations.
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Assistant Quickbooks jobs near you
Netsuite / QuickBooks Administrator

Netsuite / QuickBooks Administrator

Echelon

Stuart, FL • On-site

$55K - $65K/yr

Full-time

Posted 6 days ago

Job description

We are Echelon, a global fitness, wellness, and sports leader!
Welcome to the heartbeat of Echelon Fitness, where we're not just raising the bar; we're rewriting the entire fitness playbook. Think of us as the rebels of the fitness world-the ones who dare to blur the lines between sweat sessions and entertainment extravaganzas.
Here at Echelon, we're more than just a company; we're a movement. Picture a team of driven individuals who eat challenges for breakfast and wash them down with a protein shake. We're the tech junkies, the fitness fanatics, the creative sparks, and the unapologetic dreamers, all converging to create something truly extraordinary.
So, if you're ready to break free from the ordinary and dive headfirst into a world where fitness meets multimedia magic, you've found your tribe. Join us as we redefine what it means to break a sweat and break boundaries simultaneously. With Echelon Fitness, the future of fitness isn't just bright-it's downright exhilarating. Let's rewrite the rules together.
About Echelon Fitness
Echelon Fitness is committed to helping our members achieve their health and wellness goals in a welcoming, high-energy environment. As we continue to grow, we're looking for a skilled ERP/accounting systems professional to own and optimize our NetSuite and QuickBooks environments, ensuring our financial systems run smoothly and support the business as it scales.
Position Summary
The NetSuite / QuickBooks Administrator is responsible for the day-to-day administration, configuration, and optimization of our accounting and ERP systems. This role serves as the technical backbone of the Accounting department, partnering closely with accounting, finance, and operations teams to ensure system reliability, data integrity, and efficient financial processes across multiple locations. The ideal candidate combines strong systems/technical skills with a solid understanding of accounting workflows.
Key Responsibilities
  • Administer and maintain NetSuite and/or QuickBooks environments, including user access, roles, permissions, and security controls
  • Configure and maintain chart of accounts, subsidiaries, classes, departments, and locations to support multi-entity/multi-location reporting
  • Build, test, and maintain workflows, saved searches, custom fields, forms, and reports within NetSuite
  • Manage integrations between NetSuite/QuickBooks and other business systems (POS, payroll, banking, membership/billing platforms, expense management, etc.)
  • Troubleshoot system issues, data discrepancies, and user error tickets in a timely manner
  • Support month-end and year-end close processes by ensuring system accuracy and resolving technical issues
  • Partner with Accounting leadership to design and implement process improvements and automation opportunities
  • Maintain documentation of system configurations, workflows, and standard operating procedures
  • Manage NetSuite upgrades, patches, and new feature rollouts, including testing in sandbox environments
  • Train accounting staff and end users on system functionality and best practices
  • Ensure data integrity through regular audits, reconciliations, and validation checks
  • Support internal controls and SOX-type compliance requirements as applicable
  • Assist with system migrations, new module implementations, or QuickBooks-to-NetSuite transitions as needed
  • Collaborate with IT and third-party consultants on system enhancements and troubleshooting

Qualifications
  • Bachelor's degree in Accounting, Finance, Information Systems, or related field (or equivalent experience)
  • 3+ years of hands-on experience administering NetSuite and/or QuickBooks in an accounting environment
  • Solid understanding of core accounting principles (GAAP), the general ledger, and financial reporting
  • Experience configuring workflows, saved searches, custom records/fields, and reports in NetSuite
  • Familiarity with integrating third-party applications with NetSuite/QuickBooks (APIs, connectors, or middleware tools)
  • Strong analytical and troubleshooting skills with high attention to detail
  • Ability to translate business/accounting needs into system configurations
  • Excellent communication skills, with the ability to train and support non-technical users
  • Experience supporting multi-location or multi-entity businesses is a plus
  • Ability to manage multiple projects and priorities in a fast-paced, growing organization

Preferred Qualifications
  • NetSuite Administrator Certification
  • Experience in the fitness, retail, or franchise industry
  • Familiarity with membership/billing platforms and their integration into ERP systems
  • Experience with QuickBooks-to-NetSuite migrations

The pay range for this role is:
55,000 - 65,000 USD per year (Stuart Office)

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