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Senior Bookkeeper / QuickBooks Specialist

Katy, TX · On-site

$25.69/hr

Identify discrepancies and resolve issues proactively * Assist with month-end and year-end close ... Advanced QuickBooks experience REQUIRED * Strong understanding of AP/AR, reconciliations, and ...

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How much do assistant quickbooks jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for assistant quickbooks in the United States is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.63 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant QuickBooks, and why are they important?

To thrive as an Assistant QuickBooks, you need a solid understanding of bookkeeping principles, accounts payable/receivable, and experience with QuickBooks software, often supported by relevant coursework or certification. Familiarity with accounting software, spreadsheets, and possibly QuickBooks ProAdvisor certification are commonly required. Attention to detail, organizational skills, and the ability to communicate clearly with team members and clients help you stand out in this position. These skills ensure accurate financial records, efficient workflow, and strong support for business accounting operations.

What are some common challenges faced by an Assistant QuickBooks in managing multiple clients’ accounts simultaneously?

One of the main challenges for an Assistant QuickBooks is efficiently handling the diverse accounting needs of multiple clients at once. This can include keeping track of varying financial schedules, adhering to different reporting formats, and ensuring accuracy across all accounts. Strong organizational skills and attention to detail are essential to prevent errors and missed deadlines. Additionally, effective communication with both clients and team members helps clarify expectations and resolve discrepancies quickly.

What are Assistant QuickBooks?

An Assistant QuickBooks is a professional who supports businesses or individuals with tasks related to QuickBooks, a popular accounting software. Their responsibilities often include managing financial records, entering transactions, reconciling accounts, generating reports, and assisting with payroll or invoicing within QuickBooks. They help ensure that financial data is accurate and up-to-date, making it easier for companies to track their financial health and comply with tax regulations. Assistant QuickBooks may work in-house, remotely, or as part of an accounting team, and they typically have a foundational understanding of bookkeeping and accounting principles.

What is the difference between Assistant Quickbooks vs Bookkeeper?

AspectAssistant QuickbooksBookkeeper
CertificationsBasic Quickbooks training, possibly Quickbooks Certified UserOften certified in bookkeeping or accounting software, including Quickbooks
Work EnvironmentSupports accounting teams, performs data entry, and administrative tasksManages financial records, reconciliations, and bookkeeping duties
Employer & IndustrySmall to medium businesses, accounting firmsBusinesses across various industries, accounting firms, CPA offices

Assistant Quickbooks typically focuses on supporting accounting tasks with basic Quickbooks skills, while a bookkeeper handles comprehensive financial record-keeping and reconciliations. Both roles often require familiarity with Quickbooks, but bookkeepers usually have more extensive accounting responsibilities.

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Assistant Quickbooks jobs near you

Invoicing Specialist - QuickBooks

IBS INDIA LLC

Rockland, MA • On-site

$20 - $26/hr

Other

Posted 15 hours ago

Job description

Job Description

Company: IBS LLC
Location: 100 Weymouth Street, Rockland, MA 02370 (On-site)
Employment Type: Part-Time / Long-Term
Pay Rate: $20–$26 per hour
Schedule: Monday through Friday, averaging 20–30 hours per week, with flexibility to work between 10.30 AM – 3.30 PM ( Flexible )

IBS LLC is a reputable and well-known Boston-based company with a strong presence in the U.S. food industry. We own our own trusted brand and are committed to distributing healthy, traditional Indian food that is ethically produced and carefully curated. IBS imports high-quality food products and distributes them across the United States through partnered distribution centers in New Jersey, Maryland, Illinois, Texas, and California. Our India office provides critical financial and operational support to ensure accuracy, efficiency, and seamless operations across all regions.

Position: Accounting & Invoicing Assistant

Job Summary
Hands on QuickBooks experience is mandatory. This position is primarily focused on invoicing, ensuring accuracy, timeliness, and smooth processing of customer orders. In addition to invoicing, the role includes coordinating with clients, warehouses, brokers, and internal staff to facilitate efficient order management, storage coordination, and organized workflow execution.

Key Responsibilities

Primary Responsibility – Customers Invoicing using QuickBooks

  • Creating Customers Invoices in QuickBooks
  • Prepare, pickup sheets verify, and issue invoices with accuracy and attention to detail.
  • Maintain up-to-date invoice records on outstanding Invoices and maintaining accurate billing records.
  • Managing account receivable (A/R ) Ensure timely distribution of invoices to customers.
  • Communicate with customers, brokers, and internal teams to resolve any invoicing discrepancies.

Secondary Responsibilities – Coordination & Support

  • Coordinate with clients, brokers, and warehouse/storage teams regarding orders, product availability, and required documentation.
  • Communicate with warehouse employees to ensure efficient order picking, organization, and timely dispatch.
  • Assist in organizing order schedules to optimize workflow and reduce delays.
  • Collaborate with internal departments to track order progress and ensure accurate data entry.
  • Provide general administrative support related to logistics and customer communication.

Qualifications

  • College graduate or currently pursuing a college degree in Accounting, Business, or a related field.
  • Basic knowledge of billing or accounting processes preferred.

Skills

  • Expertise in QuickBooks (mandatory).
  • Strong Excel skills (spreadsheets, formulas, basic analysis)
  • Fluent English communication skills (verbal and written).
  • Prior experience in invoicing or billing is highly preferred.
  • Ability to manage multiple tasks and prioritize effectively.
  • Problem-solving mindset with the ability to follow up and resolve issues efficiently.

Allowances & Additional Benefits

  • Fuel allowance provided during the working term.
  • Food allowance provided during the working term.
  • Opportunity to work with a reputable U.S. brand known for distributing healthy, traditional Indian food.
  • Hands-on exposure to international invoicing, order coordination, and operational processes.

Company Description

IBS LLC is a Boston-based company with its own trusted brand, distributing high-quality, healthy traditional Indian food across the U.S. We operate through partnered distribution centers in NJ, MD, IL, TX, and CA, and our India office provides critical financial and operational support.