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Development Administrative Assistant

$66K/yr

Development Administrative Assistant Tier / Category: Tier 2 / Associate II Reports to: Deputy Director of Development Employment Status: Full Time FLSA: Exempt Location: Remote (Anywhere in US ...

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How much do development administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for development administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a development administrative assistant?

Development Administrative Assistants are support professionals who help fundraising and development teams in nonprofit organizations, educational institutions, or similar settings. They handle administrative tasks such as managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and maintaining records. Their work ensures that development operations run smoothly and that the organization can effectively build relationships with donors and supporters. These assistants often interact with staff, donors, and volunteers, making strong organizational and communication skills essential for the role.

What does a development administrative assistant do?

As a Development Administrative Assistant in a nonprofit, your daily tasks often include managing donor databases, preparing acknowledgment letters, scheduling meetings for the development team, and assisting with fundraising events. You may also help coordinate communications between donors and staff, process donations, and generate reports for leadership. Strong organizational skills and attention to detail are essential, as you'll be supporting multiple projects and collaborating closely with fundraisers and other departments.

What are the key skills and qualifications needed to thrive as a development administrative assistant?

To thrive as a Development Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate's or bachelor's degree. Familiarity with donor management software (like Raiser's Edge), Microsoft Office Suite, and basic bookkeeping systems is typically required. Exceptional communication, multitasking abilities, and a proactive approach help you excel in supporting fundraising and development teams. These skills ensure efficient operations, accurate record-keeping, and effective donor relations, which are vital for achieving fundraising goals.

What is the difference between Development Administrative Assistant vs Fundraising Coordinator?

Development Administrative AssistantFundraising Coordinator
Handles administrative tasks like scheduling, data entry, and correspondence for development teamsPlans and executes fundraising campaigns, manages donor relations, and organizes events
Requires administrative skills, familiarity with CRM systems, and basic fundraising knowledgeRequires fundraising experience, communication skills, and knowledge of donor engagement
Typically works in nonprofit or educational organizations in a support roleWorks in nonprofit, charity, or educational sectors focusing on fundraising efforts

The Development Administrative Assistant primarily provides administrative support within development teams, while the Fundraising Coordinator actively manages fundraising initiatives and donor relations. Both roles often collaborate but differ in focus: one supports operations, the other drives revenue through fundraising activities.

What cities are hiring for Development Administrative Assistant jobs?

Cities with the most Development Administrative Assistant job openings:

What states have the most Development Administrative Assistant jobs?

States with the most job openings for Development Administrative Assistant jobs include:

Development Administrative Assistant jobs near you
Infographic showing various Development Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Development Administrative Assistant

Indian River County Habitat For Humanity

Vero Beach, FL • On-site

$20 - $22.50/hr

Full-time

Posted 17 days ago

Job description

Description:

Job Title: Development Administrative Assistant

Department: Development

Reports to: Chief Development Officer 

Employment Type: Full Time

FLSA: Hourly, Non-Exempt

Salary: $20-22.50/hour


MISSION:

Seeking to put God’s love into action, Indian River Habitat for Humanity develops housing solutions guided by the needs of its family partners and the community. 


OVERVIEW:

The Development Administrative Assistant provides essential administrative, database, reporting, and operational support to the Development Department. This position helps ensure that donor information is accurate, gifts are entered properly, reports are prepared in a timely manner, and the Development team has the support needed to carry out fundraising, stewardship, events, sponsorships, grants, and community engagement activities. 


This role is highly detail-oriented and requires accuracy, organization, confidentiality, and the ability to support multiple members of the Development team. The position is responsible for gift entry and database maintenance as a primary function, while also assisting with reporting, donor communications, mailings, events, and general Development operations. 


PRIMARY DUTIES & RESPONSIBILITIES

A. Data Entry, Gift Processing, and Database Maintenance – 50%

The Development Administrative Assistant is responsible for accurate and timely data entry and ongoing maintenance of donor records

Responsibilities include:

  • Enter gifts into the donor database accurately and in a timely manner. 
  • Process checks, cash, credit card gifts, online gifts, pledges, sponsorships, event gifts, tribute gifts, and recurring gifts.
  • Ensure gifts are coded correctly by campaign, fund, appeal, event, restriction, payment type, and donor record. 
  • Generate donor receipts and acknowledgement letters as assigned.
  • Assist with preparing acknowledgment letters for mailing or electronic delivery. 
  • Update donor contact information, including addresses, emails, phone numbers, household records, organization records, and communication preferences. 
  • Assist with database cleanup, including duplicate records, incomplete records, outdated information, returned mail, and address updates. 
  • Maintain accurate donor giving histories and donor communication records. 
  • Follow established data entry standards to ensure consistency and accuracy. 
  • Maintain confidentiality of donor and financial information. 
  • Work with Development and Finance staff to help resolve gift entry questions or discrepancies. 

B. Reporting and Data Support – 20%

This position supports the Development team by preparing basic reports, lists, and data summaries used for fundraising, stewardship, events, and planning. 

Responsibilities include: 

  • Prepare routine donor reports, gift, reports, campaign reports, mailing lists, and event related lists as requested. 
  • Assist with pledge reports, sponsorship reports, appeal results, and donor giving summaries. 
  • Support monthly, quarterly, year-end, and campaign reporting needs. 
  • Assist with reconciliation support between Development records and Finance records. 
  • Help ensure reports are accurate by reviewing data for missing information, duplicate records, coding issues, or inconsistencies. 
  • Provide donor lists and data support for appeals, newsletters, stewardship mailings, sponsorship outreach, and special events. 
  • Assist with tracking donor activity, event participation, sponsorships, and campaign responses. 
  • Support Development leadership with simple data pulls, exports, and summaries. 

C. Development Team Administrative Support – 30%

The Development Administrative Assistant supports the full Development team with administrative tasks, donor communications, events, mailings, and department coordination. 

Responsibilities include: 

  • Provide administrative support to the Development team, including the Chief Development Officer, development staff, grant staff, event staff, and communications staff. 
  • Assist with donor mailings, appeal letters, sponsorship packets, invitations, thank-you notes, stewardship pieces, and other donor communications. 
  • Support preparation for donor meetings, committee meetings, campaign meetings, and Development events. 
  • Help maintain donor files, sponsorship records, event records, grant support documents, and department materials.
  • Assist with event preparation, including registration lists, name tags, sponsor lists, printed materials, guest lists, follow-up lists, and post-event gift entry.
  • Support tracking of sponsorship commitments, event attendees, pledges, and follow-up tasks
  • Assist with ordering supplies, preparing packets, printing materials, organizing mailings, and coordinating Development logistics. 
  • Help maintain Development calendars, task lists, and project timelines as assigned. 
  • Provide general administrative support for appeals, annual giving, major gifts, sponsorships, grants, volunteer-related donor engagement, and community outreach. 
  • Serve as a dependable support person for the development team to help keep projects organized and moving forward. 


Requirements:

PREFERRED QUALIFICATIONS

  • Experience in a nonprofit, fundraising, administrative, or office support role. 
  • Experience with donor databases, CRM systems, or Blackbaud/Raiser’s Edge.
  • Familiarity with gift entry, donor receipting, acknowledgements, mailings, or donor records. 
  • Experience preparing reports, mailing lists, or data exports. 
  • Basic understanding of nonprofit fundraising, donor stewardship, campaigns, sponsorships, and events. 


KEY COMPETENCIES

  • Accuracy
  • Confidentiality
  • Organization
  • Reliability
  • Team support
  • Attention to detail
  • Follow-through
  • Database management 
  • Communication
  • Flexibility 


CERTIFICATES, LICENSES AND REGISTRATIONS

Must have a valid driver’s license and be a legal resident of the United States.