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QuickBooks Finance Administrative Assistant

Greece, NY · On-site

$20 - $21/hr

Administrative Assistant (QuickBooks & Office Support) - Join a Small, Family-Run Team! Are you an organized, detail-oriented professional with a knack for numbers and a love for multitasking? Do you ...

Mancan

Administrative Office Support

Cape Coral, FL · On-site

$15.25 - $20/hr

Mancan is currently looking for a Administrative Assistant (QuickBooks Online Experience Required) Position Summary We are seeking a highly organized and detail-oriented Secretary/Administrative ...

United Terex, Inc.

Quickbooks Bookkeeper

Norristown, PA · On-site

$20 - $24/hr

... Assist with payroll entries and general ledger maintenance · Organize records for CPA/ year-end ... Strong Quickbooks Desktop skills · Experience with job costing (construction, service ...

United Terex, Inc.

Quickbooks Bookkeeper

Norristown, PA · On-site

$20 - $24/hr

... Assist with payroll entries and general ledger maintenance · Organize records for CPA/ year-end ... Strong Quickbooks Desktop skills · Experience with job costing (construction, service ...

PES

Quickbooks Assistant

Homestead, PA

$15.25 - $20/hr

Training & development Relaxed Environment Highly Respected in Our Industry We are currently seeking a full-time Quickbooks Assistant to report to the President of the company. COMPENSATION ...

PES

Quickbooks Assistant

Washington, PA

$15.50 - $20.50/hr

Training & development Relaxed Environment Highly Respected in Our Industry We are currently seeking a full-time Quickbooks Assistant to report to the President of the company. COMPENSATION ...

Michigan Wood Fibers

QuickBooks Bookkeeper

Zeeland, MI · On-site

A willingness to assist and help others * Effectively handle various interruptions with a positive attitude * Excellent written and verbal communication skills * Proficiency in the Microsoft Office ...

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Assistant Quickbooks information

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How much do assistant quickbooks jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for assistant quickbooks in the United States is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.63 per hour, depending on experience, location, and employer.

What is the difference between Assistant Quickbooks vs Bookkeeper?

AspectAssistant QuickbooksBookkeeper
CertificationsBasic Quickbooks training, possibly Quickbooks Certified UserOften certified in bookkeeping or accounting software, including Quickbooks
Work EnvironmentSupports accounting teams, performs data entry, and administrative tasksManages financial records, reconciliations, and bookkeeping duties
Employer & IndustrySmall to medium businesses, accounting firmsBusinesses across various industries, accounting firms, CPA offices

Assistant Quickbooks typically focuses on supporting accounting tasks with basic Quickbooks skills, while a bookkeeper handles comprehensive financial record-keeping and reconciliations. Both roles often require familiarity with Quickbooks, but bookkeepers usually have more extensive accounting responsibilities.

What are Assistant QuickBooks?

An Assistant QuickBooks is a professional who supports businesses or individuals with tasks related to QuickBooks, a popular accounting software. Their responsibilities often include managing financial records, entering transactions, reconciling accounts, generating reports, and assisting with payroll or invoicing within QuickBooks. They help ensure that financial data is accurate and up-to-date, making it easier for companies to track their financial health and comply with tax regulations. Assistant QuickBooks may work in-house, remotely, or as part of an accounting team, and they typically have a foundational understanding of bookkeeping and accounting principles.

What are some common challenges faced by an Assistant QuickBooks in managing multiple clients’ accounts simultaneously?

One of the main challenges for an Assistant QuickBooks is efficiently handling the diverse accounting needs of multiple clients at once. This can include keeping track of varying financial schedules, adhering to different reporting formats, and ensuring accuracy across all accounts. Strong organizational skills and attention to detail are essential to prevent errors and missed deadlines. Additionally, effective communication with both clients and team members helps clarify expectations and resolve discrepancies quickly.

What are the key skills and qualifications needed to thrive as an Assistant QuickBooks, and why are they important?

To thrive as an Assistant QuickBooks, you need a solid understanding of bookkeeping principles, accounts payable/receivable, and experience with QuickBooks software, often supported by relevant coursework or certification. Familiarity with accounting software, spreadsheets, and possibly QuickBooks ProAdvisor certification are commonly required. Attention to detail, organizational skills, and the ability to communicate clearly with team members and clients help you stand out in this position. These skills ensure accurate financial records, efficient workflow, and strong support for business accounting operations.
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Assistant Quickbooks jobs near you

Administrative Assistant (QuickBooks Experience Required)

The Contractor Consultants

Paducah, KY • Hybrid

$17 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

???? Keep the Office Running Smoothly – Join First-Line Fire as an Administrative Assistant (QuickBooks Experience Required)! ????

Position Title: Administrative Assistant (QuickBooks Experience Required)

Company Name: First-Line Fire Extinguisher Co

Location: Paducah, KY

Pay: $17.00 - $19.00/hr + Year-End Bonus

Schedule: Full-Time, Monday – Friday (No Weekends)


Love numbers, organization, and a quiet office environment?

Join a family business that values loyalty.

First-Line Fire Extinguisher Co. is looking for a reliable, detail-oriented individual to be the backbone of our office. We are a family-owned company, not a corporate call center. We are looking for someone who wants a stable, long-term home where they can manage the books, support the team, and work independently.

If you are a pro with QuickBooks, hate office drama, and enjoy keeping everything organized to the penny, we want to meet you.


Why You’ll Love Working Here:

  • Weekly Pay: Consistent, reliable paychecks every week.
  • Great Benefits: Medical, Dental, Vision, and a 401k match for your future.
  • Family Culture: We trust you to do your job. No micromanagement.
  • Stable Schedule: Monday through Friday days. Enjoy your evenings and weekends.


What You Will Do (The Role):

This is a hybrid role mixing Administrative Support with Light Bookkeeping.

  • Manage the Books: Use QuickBooks daily to process Accounts Receivable/Payable, reconcile bank statements, and track credit card transactions.
  • Support the Team: Assist with payroll data entry, employee records, and tax preparation coordination.
  • Keep Us Running: Answer phones, order office supplies, and manage filing systems.
  • Report: Generate simple financial reports (Income Statements/Balance Sheets) when needed.


What We Need From You:

  • Must be proficient in QuickBooks. (This is the most critical skill for this job).
  • 2+ years of experience in an Admin or Office Assistant role.
  • Basic understanding of accounting principles (credits, debits, reconciliation).
  • Strong proficiency in Microsoft Excel and Outlook.
  • Trustworthy handling sensitive financial data.
  • High School Diploma or GED required.


Pay & Benefits:

  • $17.00 - $19.00 per hour (Based on Experience)
  • Year-End Bonus Opportunities
  • Full Medical/Dental/Vision Insurance
  • 401k with Company Match
  • Paid Time Off (PTO) & Paid Holidays


Ready to join a team that appreciates you? Apply today!


Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.


A professional review will be completed as part of the onboarding process, in compliance with applicable laws.