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Assistant Invoice Processing Jobs (NOW HIRING)

InstantServe LLC

Accounting Technician 1

$43K - $56K/yr

We are seeking a detail-oriented individual to assist with invoice processing, voucher creation, and payment support within Oracle Cloud. This position will support the department's financial ...

TAKCO USA

Vertical Construction PM Assistant

Suwanee, GA · On-site

$17.75 - $22.50/hr

Key Responsibilities Progress payment documentation (submission and receipt) RFQ/quotation correspondence Invoice processing (submission and receipt) PO preparation and invoice tracking ...

TAKCO USA

Vertical Construction PM Assistant

Suwanee, GA · On-site

$17.75 - $22.50/hr

Key Responsibilities Progress payment documentation (submission and receipt) RFQ/quotation correspondence Invoice processing (submission and receipt) PO preparation and invoice tracking ...

Royal Spa Corporation

Be Seen First

Accounts Payable Processor

Indianapolis, IN · On-site

$19 - $22/hr

Communicate with vendors to resolve billing discrepancies * Assist with month-end closing and ... Experience with invoice processing and data entry * Strong attention to detail

Marketplace Homes

Accounting Assistant

Southfield, MI · On-site

$45K - $53K/yr

About the Role: The Accounting Assistant plays a crucial role in supporting the financial ... Invoice Processing: Upload, code, and route vendor and trade invoices for proper manager approval.

PM2CM

Project Accountant

Monterey Park, CA · On-site

$62K - $81K/yr

Act as the subject matter expert for invoice processing and ensure compliance with program ... Analyze general contractor payment applications and assist in discrepancy resolution. * Maintain ...

PM2CM

Project Accountant

Monterey Park, CA · On-site

$62K - $81K/yr

Act as the subject matter expert for invoice processing and ensure compliance with program ... Analyze general contractor payment applications and assist in discrepancy resolution. * Maintain ...

PM2CM

Project Accountant

Monterey Park, CA · On-site

$64K - $83K/yr

Act as the subject matter expert for invoice processing and ensure compliance with program ... Analyze general contractor payment applications and assist in discrepancy resolution. * Maintain ...

Robert Half

Accounts Payable Clerk

Louisville, KY · On-site

$23 - $25/hr

Manage invoice processing activities to ensure vendors are paid within established timelines * Prepare and assist with routine check runs while confirming payment details are correct * Reconcile ...

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Assistant Invoice Processing information

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How much do assistant invoice processing jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for assistant invoice processing in the United States is $18.95, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

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What are the most commonly searched types of Invoice Processing jobs? The most popular types of Invoice Processing jobs are:
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What job categories do people searching Assistant Invoice Processing jobs look for? The top searched job categories for Assistant Invoice Processing jobs are:
Assistant Invoice Processing jobs near you
Infographic showing various Assistant Invoice Processing job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,407 per year, or $18.9 per hour.

Project Controls Coordinator / Invoice & Cost Analyst

Blue Star Partners LLC

Valparaiso, IN • Hybrid

$35 - $43/hr

Other

Re-posted 18 days ago

Job description

Job Title: Project Controls Coordinator / Invoice & Cost Analyst

Location: Valparaiso, IN (Hybrid - Tuesday, Wednesday, Thursday onsite; Monday and Friday remote)

Duration: 1-Year Contract (with possible extensions)

Rate: $35 - $43.00/hr (W2)

Work Authorization: Must be authorized to work in the United States now and in the future without the need for employment-based visa sponsorship. Sponsorship is not available for this position.

Position Overview

We are seeking a Project Controls Coordinator / Invoice & Cost Analyst to support project cost control activities across multiple initiatives. This role is responsible for validating invoices and timesheets, ensuring proper cost allocation, supporting contractor payment processing, and generating financial and operational reports.

The ideal candidate has strong analytical and administrative skills, experience working with invoices, purchase orders, timesheets, and financial data, and is comfortable working in a fast-paced project environment.

Required Qualifications
  • High School Diploma required; post-secondary education preferred
  • 3+ years of experience in project controls, invoicing, accounts payable, finance support, or a related role
  • Experience reviewing and validating invoices, timesheets, and cost allocations
  • Strong understanding of Purchase Orders (POs), Work Orders (WOs), contracts, and supporting documentation
  • Strong analytical and problem-solving skills with the ability to identify discrepancies and resolve issues
  • Proficiency in Microsoft Excel and other Microsoft Office applications
  • Ability to manage multiple tasks and priorities in a deadline-driven environment
  • Strong written and verbal communication skills
  • High attention to detail and accuracy
Preferred Qualifications
  • Experience working with Ariba or similar procurement / invoice workflow systems
  • Experience supporting project cost controls within construction, utilities, or engineering environments
  • Familiarity with Commodity Codes, Work Orders, and contractor billing processes
  • Experience generating reports and supporting audits or forecasting activities
Key ResponsibilitiesInvoice Validation & Processing
  • Review and validate vendor invoices against Purchase Orders, contracts, and governing documents
  • Confirm scope of work, allowable rates, Work Orders, effective dates, and cost basis
  • Ensure invoices are accurately coded and allocated using Work Orders, Commodity Codes, and related documentation
  • Investigate and resolve discrepancies in invoice data, supporting documentation, or allocations
  • Route validated invoices through the Ariba approval process
Timesheet Validation & Processing
  • Review and validate contractor timesheets for compliance with Purchase Order terms and governing documents
  • Confirm labor rates, units, Work Orders, and PO references
  • Ensure accurate cost allocation and documentation for invoicing purposes
  • Enter validated timesheet information into tracking databases
  • Identify and resolve discrepancies in timesheets, rate calculations, or supporting documentation
Reporting & Analysis
  • Generate standard and ad-hoc reports to support project cost analysis, contractor performance, and financial metrics
  • Assist with compiling data for audits, internal reviews, and forecasting efforts
  • Communicate findings, issues, and trends to the Manager of Project Controls and other internal stakeholders
Administrative Support
  • Perform administrative and clerical support duties as assigned
  • Maintain organized project records, supporting documents, and cost tracking files
  • Support continuous improvement efforts related to invoice processing and cost controls
Schedule

Current hybrid schedule is:

  • Monday and Friday: Remote
  • Tuesday, Wednesday, Thursday: Onsite in Valparaiso, IN

Please note this schedule may change based on business needs.

Success in This Role
  • Accurate and timely validation of invoices and timesheets
  • Proper cost allocation and reduced payment discrepancies
  • Reliable reporting and financial tracking for project teams
  • Strong communication and coordination across departments and contractors

Apply