We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a team based in Middleton, Wisconsin. This Long-term Contract opportunity is ideal for someone who brings strong attention to detail, sound judgment in reviewing financial documents, and a customer-focused approach when working with vendors and internal stakeholders. The role centers on maintaining accurate payable records, resolving invoice-related issues, and helping ensure timely, well-documented payment workflows.
Responsibilities:
• Process incoming invoices by reviewing documentation, validating details, and preparing items for payment in accordance with established procedures.
• Compare invoices against purchase orders and receiving records to confirm quantities, pricing, and payment eligibility before entry.
• Evaluate non-purchase-order invoices to ensure the appropriate authorizations are secured prior to processing.
• Assign accurate account coding to invoices and vouchers to support proper financial reporting and expense tracking.
• Respond to vendor questions submitted through the shared accounts payable mailbox and follow through on outstanding issues in a timely manner.
• Assist with ACH payments and check run activities by preparing payment information and helping maintain accurate disbursement records.
• Review transactions for completeness and accuracy, identifying discrepancies and coordinating corrections when needed.
• Update procedural guidance related to vouching activities and recurring monthly payments to keep documentation current and useful.• Hands-on experience in accounts payable, including invoice review, voucher preparation, and payment processing.
• Working knowledge of account coding principles and the ability to assign financial information accurately.
• Experience matching invoices to purchase orders and receipts while verifying amounts and supporting documentation.
• Familiarity with ACH transactions, check runs, and standard disbursement practices.
• Strong accuracy and organizational skills with close attention to detail in a high-volume environment.
• Ability to communicate professionally with vendors and internal teams to resolve payment and invoice questions.
• Proficiency using accounting or ERP systems and email-based workflows for managing payable activities.