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Assistant Invoice Processing Jobs in Virginia (NOW HIRING)

ZIM

Invoice Processing Coordinator

Virginia Beach, VA · On-site

... for invoice processing or automatic processing exceptions. This to support cost control and ... Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for ...

ZIM

Invoice Processing Coordinator

Virginia Beach, VA · On-site +1

... for invoice processing or automatic processing exceptions. This to support cost control and ... Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for ...

James River Air Conditioning

Be Seen First

Commercial Billing Assistant and CSR

Richmond, VA · On-site

$20 - $24/hr

This role will primarily assist with billing and invoice processing while also providing administrative and customer service support to the service team. The ideal candidate is organized, responsive ...

AmpersandPeople

Accounts Payable Specialist

Winchester, VA · On-site

$60K - $80K/yr

Vendor Setup, Invoice Processing & Payments: * Review and verify all invoices for appropriate ... Reconcile AP accounts to ensure all transactions are accurately recorded and posted. * Assist with ...

AmpersandPeople

Accounts Payable Specialist

Winchester, VA

$19.50 - $25/hr

Vendor Setup, Invoice Processing & Payments: * Review and verify all invoices for appropriate ... Reconcile AP accounts to ensure all transactions are accurately recorded and posted. * Assist with ...

AmpersandPeople

Accounts Payable Specialist

Winchester, VA · On-site

$60K - $80K/yr

Vendor Setup, Invoice Processing & Payments: * Review and verify all invoices for appropriate ... Reconcile AP accounts to ensure all transactions are accurately recorded and posted. * Assist with ...

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Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

What are the most commonly searched types of Invoice Processing jobs in Virginia? The most popular types of Invoice Processing jobs in Virginia are:
What are popular job titles related to Assistant Invoice Processing jobs in Virginia? For Assistant Invoice Processing jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Invoice Processing jobs in Virginia look for? The top searched job categories for Assistant Invoice Processing jobs in Virginia are:
What cities in Virginia are hiring for Assistant Invoice Processing jobs? Cities in Virginia with the most Assistant Invoice Processing job openings:
Assistant Invoice Processing jobs near you
Infographic showing various Assistant Invoice Processing job openings in Virginia as of May 2026, with employment types broken down into 84% Full Time, 9% Part Time, 3% Temporary, and 4% Contract. Highlights an 90% In-person, 6% Hybrid, and 4% Remote job distribution.

Invoice Processing Coordinator

ZIM

Virginia Beach, VA • On-site

Full-time

Posted 10 days ago

Job description

Main Purpose of the Role:

Supporting AP and Finance Supervisors, Managers and Director in validating invoices and purchaser orders for invoice processing or automatic processing exceptions. This to support cost control and invoicing processes for the USA. Facilitates validation of invoices for accurate pricing and service levels (quantities and rates) in accordance with the organization/company policies, contracts and service level agreements. Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for Management. In addition, will coordinate supervise a team of Coordinators responsible for facilitating invoice payments resolution process, purchase order efficiency validation of costs paid for Operational, Logistics and Equipment related invoices.

Main Tasks:

Facilitate validation of invoices and purchase orders for payment approvals

Review and mark documents for payment, aiming for on-time payment processing.

Assist in the payment run process, ensuring accuracy and compliance with company policies.

Assist with monitoring and creating new KPI’s to maintain performance

Provide training to new employees ensuring understanding in system processes.

Ensure timely and accurate vetting/review of invoices (for Price, Service and quantity)

Ensure timely and accurate vetting/review of Purchase orders (for Price, Service and quantity)

Facilitate coordination of Invoice Processing via EDI and or any/all AP methods.

Facilitate coordination of Invoice Processing issues with AP Resolution Team or other support teams as needed.

Maintain and Report Team KPIs and Finance Related KPI’s including but not limited to: Team Productivity, Auto PO and Invoice Processing Efficiency.

Assist in Cost and Provision forecasts.

Assist in Purchase Order Analysis (MR11)

Update SharePoint’s procedure hub with any changes.

Participate and assist to maintain and update US Cyber Readiness information.

Provide leadership and support to the AP team, ensuring effective collaboration and workflow management.

Participate in periodic audits of AP processes to identify areas for improvement and efficiency gains.

Assist with special projects and process improvement initiatives as assigned by management.


Function:
Countries & Business Development
Requirements:

Required:

•Bachelor’s degree in accounting, Finance, or a related field, or equivalent work experience.

•5+ years of experience in Accounts Payable or related financial operations, with at least 2 years in a supervisory role.

•Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP).

•Experience with SAP or similar ERP systems is preferred.

•Ability to manage multiple priorities, meet deadlines, and lead a team effectively.

•Strong analytical and problem-solving skills with a focus on process improvement.

•Excellent communication skills, both written and verbal.

Preferred Qualifications:

•Experience with eFast or similar invoice processing platforms.

•Familiarity with forecasting cash flows.

•Prior experience in vendor dispute resolution and compliance reporting.