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Assistant Invoice Processing Jobs in Virginia (NOW HIRING)

Classic Granite and Marble

Imports Coordinator

Powhatan, VA · On-site

$18 - $24.25/hr

Verify invoice accuracy before processing * Maintain organized vendor documentation * Assist with payment processing and related recordkeeping Cross-Functional Department Support * Crosstrain in all ...

SpectrumCareers

Accounts Payable Specialist

Arlington, VA · On-site

$24.50 - $31.50/hr

Partner with Procurement, Accounting, and business stakeholders to resolve supplier setup issues * Assist with AP mailbox inquiries and Coupa invoice processing as needed * Support reporting ...

HRB

Government Contract Billing Specialist

Arlington, VA · On-site

$22.25 - $30/hr

Monitor accounts receivable and assist with collections efforts. * Research and resolve billing ... Experience with accounts receivable, reconciliations, and invoice processing. * Advanced Excel ...

Robert Half

Bookkeeper

Wirtz, VA · On-site

$25 - $35/hr

... * Assist with accounts receivable tasks, including posting payments, monitoring balances, and ... Working knowledge of accounts payable, accounts receivable, and invoice processing procedures.

Addison Group

AP Specialist

Lorton, VA · On-site

$75K - $85K/yr

... volume invoice processing while supporting process improvements and system enhancements ... Maintain accounts payable aging reports and assist with month-end and year-end closing activities.

Stratus Team LLC

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Monitor and manage incoming communications, ensuring timely routing and follow-up of requests and action items. * Assist with invoice processing, vendor coordination, purchase requests, and project ...

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All JobsInvoice Processing JobsAssistant Invoice Processing JobsAssistant Invoice Processing Jobs in Virginia

Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

Is assistant invoice processing a difficult job?

Assistant invoice processing is generally considered a straightforward administrative role that involves reviewing, entering, and verifying invoice data using accounting software. The job requires attention to detail, organizational skills, and familiarity with basic financial procedures, but it is not typically considered highly difficult for those with basic computer skills. The workload can vary depending on the volume of invoices and the complexity of the company's billing processes.

What does an assistant invoice processing do?

An assistant invoice processing professional helps review, verify, and enter invoice data into accounting systems, ensuring accuracy and timely payments. They often use tools like spreadsheets and accounting software and may handle tasks such as resolving discrepancies and supporting the accounts payable team.

What skills are needed for assistant invoice processing?

Assistant invoice processing requires strong attention to detail, organizational skills, and proficiency with accounting software or spreadsheet tools. Good communication skills and the ability to verify data accuracy are also important for ensuring timely and correct invoice handling.

What are the most commonly searched types of Invoice Processing jobs in Virginia?

The most popular types of Invoice Processing jobs in Virginia are:

What are popular job titles related to Assistant Invoice Processing jobs in Virginia?

For Assistant Invoice Processing jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Assistant Invoice Processing jobs in Virginia look for?

The top searched job categories for Assistant Invoice Processing jobs in Virginia are:

What cities in Virginia are hiring for Assistant Invoice Processing jobs?

Cities in Virginia with the most Assistant Invoice Processing job openings:

Assistant Invoice Processing jobs near you
Infographic showing various Assistant Invoice Processing job openings in Virginia as of June 2026, with employment types broken down into 38% Full Time, 43% Part Time, 3% Temporary, and 16% Contract. Highlights an 38% Physical, 1% Hybrid, and 61% Remote job distribution.

Administrative Assistant (Intermediate) Jobs

Chantilly, VA • On-site

ClearanceJobs
Guided Missile and Space Vehicle Manufacturing • 11 - 50 employees
Learn more about ClearanceJobsexternal

$18.50 - $24.75/hr

Other

Posted 3 days ago

New

Job description

Administrative Assistant

Chantilly, VA Intel Agency (NSA, CIA, FBI, etc) CI Polygraph Career Level not specified Salary not specified

Job Description

This position is contingent upon award. The Administrative Assistant provides high-level administrative and operational support to the lead of an office or division and the broader department. This role ensures the efficient execution of daily departmental activities, coordinates critical communication, manages sensitive information, and supports strategic initiatives that enhance organizational security functions. The ideal candidate is proactive, highly organized, and able to work with discretion in a fast-paced environment.

Key Responsibilities

  • Manage calendars, schedule meetings, coordinate travel, and prioritize engagements.
  • Prepare, review, and distribute reports, presentations, briefings, and confidential correspondence.
  • Serve as a central point of contact for internal and external stakeholders on behalf of who you support.
  • Track and support execution of departmental projects, deadlines, and operational tasks.
  • Coordinate security-related meetings, including agenda development, minutes, and action item follow-up.
  • Assist with procurement requests, budget tracking, invoice processing, and vendor coordination.
  • Maintain secure filing systems, records, and documentation in accordance with company policies and compliance requirements.
  • Monitor and manage department communications, ensuring timely responses and proper handling of sensitive information.
  • Support onboarding, training coordination, and administrative tasks.
  • Help streamline department workflows through process improvements and administrative best practices.
  • Assist other Administrative Assistant positions when others are out of the office.

Requirements

  • 5+ years of administrative or executive assistant experience, preferably supporting leadership roles.
  • Experience working with sensitive or confidential information; security or government sector experience is a plus.
  • TS/SCI with CI Poly required prior to consideration.
  • Strong proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Professional discretion, reliability, and attention to detail.
  • Ability to work independently and proactively anticipate needs.
  • Education High school diploma/GED plus five years of experience desired.
  • Additional Preferred Skills
    • Experience supporting security, compliance, or risk management functions.
    • Familiarity with security operations workflows or incident response protocols.
    • Ability to work effectively with cross-functional teams and external partners.

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