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Assistant Invoice Processing Jobs in Virginia (NOW HIRING)

Amsted Rail

Office Assistant

Petersburg, VA

$16.50 - $21.50/hr

... invoice processing, and create purchase orders as requested. * Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed. * Generate ...

Cura Diagnostics Inc

Staff Accountant

Richmond, VA

$54K - $71K/yr

Support account payable and receivable functions, including invoice processing and payment tracking. * Prepare and file sales tax returns and assist with audits. * Collaborate with other departments ...

Cura Diagnostics Inc

Staff Accountant

Richmond, VA · On-site

$54K - $71K/yr

Support account payable and receivable functions, including invoice processing and payment tracking. * Prepare and file sales tax returns and assist with audits. * Collaborate with other departments ...

Qualdoc

Office Manager / Bookkeeper

Charlottesville, VA · On-site

... * Assist leadership with reporting and special projects as needed Qualifications: * Previous office management and/or bookkeeping experience preferred * Experience with invoice processing, AP, and AR ...

Amsted Rail Company

Office Assistant

Petersburg, VA · On-site

$16.50 - $21.50/hr

... invoice processing, and create purchase orders as requested. * Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed. * Generate ...

Amsted Rail

Office Assistant

Virginia State University, VA

$16.25 - $21.50/hr

... invoice processing, and create purchase orders as requested. * Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed. * Generate ...

Heven AeroTech

Accounts Payable Specialist

Sterling, VA · On-site

$21 - $27/hr

Identify opportunities to improve AP processes and support automation initiatives * Assist with ... Understanding of AP processes including invoice processing, payment runs, and reconciliations

Heven AeroTech

Accounts Payable Specialist

Sterling, VA · On-site

$25 - $35/hr

Identify opportunities to improve AP processes and support automation initiatives * Assist with ... Understanding of AP processes including invoice processing, payment runs, and reconciliations

Heven AeroTech

Accounts Payable Specialist

Sterling, VA · On-site

$25 - $35/hr

Identify opportunities to improve AP processes and support automation initiatives * Assist with ... Understanding of AP processes including invoice processing, payment runs, and reconciliations

CloudHQ LLC

Assistant Property Manager

Ashburn, VA · On-site

$19 - $25.75/hr

What The Role Entails The Assistant Property Manager (APM) is part of the Operations Team within ... Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution ...

CloudHQ LLC

Assistant Property Manager

Ashburn, VA · On-site

$19 - $25.75/hr

What The Role Entails The Assistant Property Manager (APM) is part of the Operations Team within ... Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution ...

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Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

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What cities in Virginia are hiring for Assistant Invoice Processing jobs? Cities in Virginia with the most Assistant Invoice Processing job openings:
Assistant Invoice Processing jobs near you
Infographic showing various Assistant Invoice Processing job openings in Virginia as of June 2026, with employment types broken down into 1% Locum Tenens, 3% As Needed, 34% Full Time, 51% Part Time, 3% Temporary, and 8% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Office Assistant

Office Assistant

Amsted Rail

Petersburg, VA

$16.50 - $21.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Be an early applicant

Job description

POSITION SUMMARY

The Office Assistant provides essential day-to-day support for our Petersburg facility by helping maintain efficient office operations and delivering administrative support to the Human Resources and Supply Chain teams. This role requires strong organization, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to carry out each essential function satisfactorily, with or without reasonable accommodation, while adhering to plant-wide safety, ergonomic, and environmental requirements.

  • Serve as the primary point of contact for internal and external customers by screening and directing calls, greeting visitors, processing mail, and supporting general front-office communication.
  • Manage the site badging system.
  • Coordinate inbound deliveries, pickups, and vendor interactions.
  • Coordinate and send emails and schedule updates for assigned areas.
  • Coordinate meetings, appointments, interviews, and related scheduling arrangements to support efficient daily operations.
  • Maintain physical and electronic filing systems, enter and update data accurately, input work orders, prepare materials, initiate digital training, assist with office supply ordering, expense reporting, invoice processing, and create purchase orders as requested.
  • Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed.
  • Generate reports, tracking, emails, and follow ups as needed for assigned tasks.
  • Other tasks as requested.

Key Skills & Qualifications:

  • Demonstrates strong verbal and written communication skills with a professional, customer-focused approach.
  • Organizes multiple priorities effectively, meets deadlines, and adapts to changing business needs.
  • Uses Microsoft Office and standard office equipment proficiently; experience with administrative systems, data entry tools, and other integrated software suite (SAP) is preferred.
  • Handles sensitive and confidential information with discretion and professionalism.
  • Brings prior front-office or clerical support experience; experience supporting Human Resources or Supply Chain functions is preferred.

To be considered for this position, candidates must meet the following requirements:

  • Successfully pass a pre-employment drug screening and background check.
  • Lift, push, and pull up to 25 pounds.
  • Stand and move throughout the department during the shift as needed.

Why Choose Amsted Rail Petersburg?

  • Employee Ownership: Annual stock awards (10% of compensation)
  • 401(k) Match: Up to 4% dollar-for-dollar
  • Comprehensive Benefits: Medical, dental, vision, HSA with company contributions, life insurance, disability coverage, and pet insurance available after 30 days.
  • Competitive Pay: Competitive hourly pay based on prior experience, plus annual bonus eligibility.
  • Career Growth: On-the-job training, pay-for-skill opportunities, and career advancement potential.
  • Work-Life Balance: Paid time off starting at three weeks, 11 paid holidays, and a Monday–Friday schedule from 7:00 a.m. to 3:00 p.m..
  • Additional Offerings: Tuition reimbursement, referral bonuses, employee discount programs, including gym memberships, and onsite medical facilities.

Amsted Rail’s commitment to Affirmative Action:

Amsted Rail is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

To review our EEO Policies or to request assistance please go to www.amstedrail.com/careers/ and select EEO Compliance/Statements. To learn more about us, please visit us online at www.amstedrail.com.

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About Amsted Rail

Sourced by ZipRecruiter

Amsted Rail is a global leader in providing innovative solutions and components for the rail industry. With a strong commitment to advancing rail technology and improving safety, Amsted Rail offers a wide range of products and services that enhance the performance and reliability of rail systems worldwide. As a trusted partner to railroads, transit systems, and freight operators, Amsted Rail specializes in the design, manufacturing, and distribution of high-quality freight car components, including bogies, couplers, wheelsets, and braking systems. Amsted cutting-edge solutions are engineered to withstand the demands of heavy-duty rail operations, improving efficiency, reducing maintenance costs, and enhancing overall railcar performance.

Industry

Transportation equipment manufacturing

Company size

1,001 - 5,000 Employees

Headquarters location

Chicago, IL, US

Year founded

1977

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