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Assistant Invoice Processing Jobs in Virginia (NOW HIRING)

Amsted Manufacturing USA

Office Assistant

Petersburg, VA · On-site

$16.50 - $21.50/hr

... invoice processing, and create purchase orders as requested. * Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed. * Generate ...

Search Pro Group

Be Seen First

Accounts Payable Specialist

Glen Allen, VA · On-site

$50K - $60K/yr

Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices ... Reporting: Assist with month-end closing by preparing necessary accruals and adjusting journal ...

Amsted Rail

Office Assistant

Petersburg, VA

$16.50 - $21.50/hr

... invoice processing, and create purchase orders as requested. * Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed. * Generate ...

Search Pro Group

Be Seen First

Accounts Payable Specialist

Glen Allen, VA · On-site

$50K - $60K/yr

Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices ... Reporting: Assist with month-end closing by preparing necessary accruals and adjusting journal ...

Kimley-Horn

Legal Administrative Assistant

Reston, VA · On-site

Kimley-Horn is seeking a highly organized and detail-oriented Legal Administrative Assistant to ... invoice processing, expense reporting, or settlement tracking At Kimley-Horn, we do things ...

Kimley-Horn

Legal Administrative Assistant

Reston, VA · On-site

... Assistant to support our Corporate Legal Team in Reston, Virginia (VA). This role is ideal for a ... invoice processing, expense reporting, or settlement tracking Why Kimley-Horn? At Kimley-Horn, we ...

Cura Diagnostics Inc

Staff Accountant

Richmond, VA · On-site

$54K - $71K/yr

Support account payable and receivable functions, including invoice processing and payment tracking. * Prepare and file sales tax returns and assist with audits. * Collaborate with other departments ...

Constellis

Executive Assistant

Herndon, VA · Hybrid

Assistwith expense reports, invoice processing, and other administrative workflowsin accordance ... Executive Assistant, or other designated leaders * Work is typically based in a busy office ...

Cura Diagnostics Inc

Staff Accountant

Richmond, VA · On-site

$54K - $71K/yr

Support account payable and receivable functions, including invoice processing and payment tracking. * Prepare and file sales tax returns and assist with audits. * Collaborate with other departments ...

Qualdoc

Office Manager / Bookkeeper

Charlottesville, VA · On-site

... * Assist leadership with reporting and special projects as needed Qualifications: * Previous office management and/or bookkeeping experience preferred * Experience with invoice processing, AP, and AR ...

TOMORROW HIRE

IT Business Analyst

Mechanicsville, VA

$22 - $42/hr

Responsibilities Financial Operations & Invoice Processing * Review, reconcile, and process ... Manage procurement-related activities for IT goods and services * Assist with procurement ...

TOMORROW HIRE

IT Business Analyst

Mechanicsville, VA · On-site

$22 - $42/hr

Responsibilities Financial Operations & Invoice Processing * Review, reconcile, and process ... Manage procurement-related activities for IT goods and services * Assist with procurement ...

TOMORROW HIRE

IT Business Analyst

Mechanicsville, VA · On-site

$22 - $42/hr

Responsibilities Financial Operations & Invoice Processing * Review, reconcile, and process ... Manage procurement-related activities for IT goods and services * Assist with procurement ...

CloudHQ LLC

Assistant Property Manager

Manassas, VA · On-site

$17.25 - $23.75/hr

Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution ... Contract Administration: Assist in maintaining and ensuring all contracts are current and in place

Qualdoc

Office Manager / Bookkeeper

Charlottesville, VA · On-site

$45K - $65K/yr

... * Assist leadership with reports and special projects as needed Qualifications: * Previous office management and/or bookkeeping experience preferred * Experience with invoice processing, AP, and AR ...

Qualdoc

Office Manager / Bookkeeper

Charlottesville, VA

$45K - $65K/yr

... * Assist leadership with reports and special projects as needed Qualifications: * Previous office management and/or bookkeeping experience preferred * Experience with invoice processing, AP, and AR ...

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All JobsInvoice Processing JobsAssistant Invoice Processing JobsAssistant Invoice Processing Jobs in Virginia

Assistant Invoice Processing information

How much does invoicing pay?

Invoicing roles, such as Assistant Invoice Processing, typically pay between $15 and $25 per hour, depending on experience, location, and company size. Salaries can vary, and some positions may offer additional benefits or opportunities for overtime. Skills in accounting software and attention to detail are often required for higher-paying roles.

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

What is the job title for processing invoices?

The job title for processing invoices is typically 'Invoice Processor' or 'Accounts Payable Clerk.' These roles involve reviewing, verifying, and entering invoice data into accounting systems, often requiring attention to detail and familiarity with accounting software. The position may also be called 'Invoice Administrator' or 'Billing Clerk' depending on the organization.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, processing, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and verify transaction details to maintain financial records and support the accounts receivable process.

What skills do you need for invoice processing?

Assistant Invoice Processing roles require strong attention to detail, excellent organizational skills, and proficiency with accounting software and spreadsheet tools. Good communication skills and the ability to verify data accuracy are also important for ensuring correct invoice handling and timely payments.
What are the most commonly searched types of Invoice Processing jobs in Virginia? The most popular types of Invoice Processing jobs in Virginia are:
What are popular job titles related to Assistant Invoice Processing jobs in Virginia? For Assistant Invoice Processing jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Invoice Processing jobs in Virginia look for? The top searched job categories for Assistant Invoice Processing jobs in Virginia are:
What cities in Virginia are hiring for Assistant Invoice Processing jobs? Cities in Virginia with the most Assistant Invoice Processing job openings:
Assistant Invoice Processing jobs near you

Office Assistant

Amsted Manufacturing USA

Petersburg, VA • On-site

$16.50 - $21.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

POSITION SUMMARY

The Office Assistant provides essential day-to-day support for our Petersburg facility by helping maintain efficient office operations and delivering administrative support to the Human Resources and Supply Chain teams. This role requires strong organization, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to carry out each essential function satisfactorily, with or without reasonable accommodation, while adhering to plant-wide safety, ergonomic, and environmental requirements.

  • Serve as the primary point of contact for internal and external customers by screening and directing calls, greeting visitors, processing mail, and supporting general front-office communication.
  • Manage the site badging system.
  • Coordinate inbound deliveries, pickups, and vendor interactions.
  • Coordinate and send emails and schedule updates for assigned areas.
  • Coordinate meetings, appointments, interviews, and related scheduling arrangements to support efficient daily operations.
  • Maintain physical and electronic filing systems, enter and update data accurately, input work orders, prepare materials, initiate digital training, assist with office supply ordering, expense reporting, invoice processing, and create purchase orders as requested.
  • Assist with functions, through scheduling and set-up/breakdowns, stock supplies, and coordinate with employees as needed.
  • Generate reports, tracking, emails, and follow ups as needed for assigned tasks.
  • Other tasks as requested.

Key Skills & Qualifications:

  • Demonstrates strong verbal and written communication skills with a professional, customer-focused approach.
  • Organizes multiple priorities effectively, meets deadlines, and adapts to changing business needs.
  • Uses Microsoft Office and standard office equipment proficiently; experience with administrative systems, data entry tools, and other integrated software suite (SAP) is preferred.
  • Handles sensitive and confidential information with discretion and professionalism.
  • Brings prior front-office or clerical support experience; experience supporting Human Resources or Supply Chain functions is preferred.

To be considered for this position, candidates must meet the following requirements:

  • Successfully pass a pre-employment drug screening and background check.
  • Lift, push, and pull up to 25 pounds.
  • Stand and move throughout the department during the shift as needed.

Why Choose Amsted Rail Petersburg?

  • Employee Ownership: Annual stock awards (10% of compensation)
  • 401(k) Match: Up to 4% dollar-for-dollar
  • Comprehensive Benefits: Medical, dental, vision, HSA with company contributions, life insurance, disability coverage, and pet insurance available after 30 days.
  • Competitive Pay: Competitive hourly pay based on prior experience, plus annual bonus eligibility.
  • Career Growth: On-the-job training, pay-for-skill opportunities, and career advancement potential.
  • Work-Life Balance: Paid time off starting at three weeks, 11 paid holidays, and a Monday–Friday schedule from 7:00 a.m. to 3:00 p.m..
  • Additional Offerings: Tuition reimbursement, referral bonuses, employee discount programs, including gym memberships, and onsite medical facilities.

Amsted Rail’s commitment to Affirmative Action:

Amsted Rail is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

To review our EEO Policies or to request assistance please go to www.amstedrail.com/careers/ and select EEO Compliance/Statements. To learn more about us, please visit us online at www.amstedrail.com.

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