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Assistant Invoice Processing Jobs in Illinois (NOW HIRING)

Rose Paving

Billing Associate

Villa Park, IL · On-site

$20 - $25/hr

Track invoice status and assist with reporting on billing metrics * Monitor unbilled work and communicate outstanding items to stakeholders * Assist with special projects, audits, and process ...

Mach 1 Stores

GENERAL MANAGER ASSISTANT

Clinton, IL · On-site

$55K - $60K/yr

ASSISTANT GENERAL MANAGER POSITIONMACH 1CLINTON, ILEARN $55,000-$60,000 annuallyABOUT USMach1 is a ... invoice processing, order placement, controlling labor hours, overseeing day to day ...

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Standard Heating & Cooling

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Accounts Payable - Administrative Assistant

Peoria, IL · On-site

$20 - $22/hr

Verify invoice coding and obtain appropriate approvals. * Prepare and process weekly check runs ... issues. * Assist with general administrative and accounting duties as needed. * Maintain ...

Urgent

Yellowstone Landscape

Purchasing Assistant

Northbrook, IL

$19.25 - $25/hr

We are seeking a top-notch Purchasing Assistant. This position requires a professional with a ... Track open orders, confirm delivery timelines, and ensure timely invoice processing * Communicate ...

Robert Half

Accounting Associate

Chicago, IL · On-site

$70K - $85K/yr

Process and apply coding to invoices for payment * Assist in the management of Employee Expense and ... Experience with Invoice Processing is required. * Proficiency in Microsoft Excel is a must for the ...

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Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

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The most popular types of Invoice Processing jobs in Illinois are:

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Cities in Illinois with the most Assistant Invoice Processing job openings:

Assistant Invoice Processing jobs near you

Invoice Processing Manager

Shared Apartment Services

Chicago, IL

$73K - $95K/yr

Full-time

Re-posted 11 days ago

Job description

Position:  Invoice Processing Manager
DUTIES: Supervise and guide the daily activities of the invoice processing team to ensure timely and accurate processing of invoices. Assist in onboarding and training of new team members. Ensure that all invoices are matched to purchase orders and entered accurately into the Salesforce system. Monitor the reconciliation of processed invoices by matching them with vendor statements ensuring completeness and accuracy. Liaise with vendors to resolve any discrepancies, including missing invoices or payment issues. Coordinate with the Accounts Payable department to schedule and facilitate timely vendor payments. Collaborate with the Accounts Payable Manager to identify areas for improvement in invoice processing and implement standardized procedures. Assist in maintaining accurate account ledgers by verifying transactions and ensuring that credits are correctly recorded. Work closely with maintenance supervisors to ensure timely creation and processing of Purchase Orders. Engage in cross-departmental initiatives to improve workflow and productivity. Will supervise 2 Accounts Payable Associates.
 
MINIMUM REQUIREMENTS: This position requires a Bachelor’s degree or equivalent in Finance, Accounting, or a related field and 6 months related accounting experience. Must also have demonstrated experience with each of the following: 1) Inputting Purchase Orders and Invoices for monthly recurring services in Salesforce; 2) Following up with Maintenance Managers to create Purchase Orders for invoices received; 3) Processing invoices and liaising with vendors to request invoices for Approved Purchase Orders; 4) Contacting new vendors to provide needed documents for onboarding and set-up in Salesforce; and 5) Logging into supply vendors’ web portals to reconcile accounts and download invoices to process to keep accounts current. Salary: $73,133 to $95,000/year. Full-time, position located in Chicago, IL. Employer will accept experience gained concurrently. Candidates must pass a drug test before beginning employment. Please apply online at https://jobs.jobvite.com/sharedapartmentservices.

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