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Assistant Invoice Processing Jobs in Illinois (NOW HIRING)

Silgancontainers

Accounts Payable Coordinator

Downers Grove, IL · On-site

$20.25 - $26.50/hr

Investigate freight invoice discrepancies and coordinate resolutions with third-party processors Accounting and Financial Support * Prepare journal entries, including accruals * Assist with monthly ...

Standard Heating & Cooling

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Administrative Assistant

Peoria, IL · On-site

$18 - $20/hr

Familiarity with document management and electronic invoice processing. * Comfortable working in a fast-paced environment with changing priorities. * Ability to identify discrepancies and resolve ...

HR Manager

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Accounts Payable Supervisor

Palatine, IL · On-site

$75K - $85K/yr

Manage invoice processing from receipt through payment, including review, coding, approvals, and ... Maintain vendor relationships, assist with account reconciliations, and support process ...

New

Mach 1 Stores

GENERAL MANAGER ASSISTANT

Lawrenceville, IL · On-site

$54 - $66/hr

ASSISTANT GM POSITION MACH 1 LAWRENCEVILLE, IL EARN $60,000 annually Mach1 is a growing, family ... Responsible for daily paperwork, bank deposits, inventory counts, cash audits, invoice processing ...

Robert Half

Accounting Associate

Chicago, IL · On-site

$70K - $85K/yr

Process and apply coding to invoices for payment * Assist in the management of Employee Expense and ... Experience with Invoice Processing is required. * Proficiency in Microsoft Excel is a must for the ...

Yellowstone Landscape

Purchasing Assistant

Northbrook, IL

$19.25 - $25/hr

We are seeking a top-notch Purchasing Assistant. This position requires a professional with a ... Track open orders, confirm delivery timelines, and ensure timely invoice processing * Communicate ...

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Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

Is assistant invoice processing a difficult job?

Assistant invoice processing is generally considered a straightforward administrative role that involves reviewing, entering, and verifying invoice data using accounting software. The job requires attention to detail, organizational skills, and familiarity with basic financial procedures, but it is not typically considered highly difficult for those with basic computer skills. The workload can vary depending on the volume of invoices and the complexity of the company's billing processes.

What does an assistant invoice processing do?

An assistant invoice processing professional helps review, verify, and enter invoice data into accounting systems, ensuring accuracy and timely payments. They often use tools like spreadsheets and accounting software and may handle tasks such as resolving discrepancies and supporting the accounts payable team.

What skills are needed for assistant invoice processing?

Assistant invoice processing requires strong attention to detail, organizational skills, and proficiency with accounting software or spreadsheet tools. Good communication skills and the ability to verify data accuracy are also important for ensuring timely and correct invoice handling.

What are the most commonly searched types of Invoice Processing jobs in Illinois?

The most popular types of Invoice Processing jobs in Illinois are:

What are popular job titles related to Assistant Invoice Processing jobs in Illinois?

For Assistant Invoice Processing jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Assistant Invoice Processing jobs in Illinois look for?

The top searched job categories for Assistant Invoice Processing jobs in Illinois are:

What cities in Illinois are hiring for Assistant Invoice Processing jobs?

Cities in Illinois with the most Assistant Invoice Processing job openings:

Assistant Invoice Processing jobs near you

Invoice Processing Manager

Shared Apartment Services

Chicago, IL

$73K - $95K/yr

Full-time

Re-posted yesterday

Job description

Position:  Invoice Processing Manager
DUTIES: Supervise and guide the daily activities of the invoice processing team to ensure timely and accurate processing of invoices. Assist in onboarding and training of new team members. Ensure that all invoices are matched to purchase orders and entered accurately into the Salesforce system. Monitor the reconciliation of processed invoices by matching them with vendor statements ensuring completeness and accuracy. Liaise with vendors to resolve any discrepancies, including missing invoices or payment issues. Coordinate with the Accounts Payable department to schedule and facilitate timely vendor payments. Collaborate with the Accounts Payable Manager to identify areas for improvement in invoice processing and implement standardized procedures. Assist in maintaining accurate account ledgers by verifying transactions and ensuring that credits are correctly recorded. Work closely with maintenance supervisors to ensure timely creation and processing of Purchase Orders. Engage in cross-departmental initiatives to improve workflow and productivity. Will supervise 2 Accounts Payable Associates.
 
MINIMUM REQUIREMENTS: This position requires a Bachelor’s degree or equivalent in Finance, Accounting, or a related field and 6 months related accounting experience. Must also have demonstrated experience with each of the following: 1) Inputting Purchase Orders and Invoices for monthly recurring services in Salesforce; 2) Following up with Maintenance Managers to create Purchase Orders for invoices received; 3) Processing invoices and liaising with vendors to request invoices for Approved Purchase Orders; 4) Contacting new vendors to provide needed documents for onboarding and set-up in Salesforce; and 5) Logging into supply vendors’ web portals to reconcile accounts and download invoices to process to keep accounts current. Salary: $73,133 to $95,000/year. Full-time, position located in Chicago, IL. Employer will accept experience gained concurrently. Candidates must pass a drug test before beginning employment. Please apply online at https://jobs.jobvite.com/sharedapartmentservices.

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