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Seasonal Invoice Processing Jobs in Illinois (NOW HIRING)

Aston Carter

Billing Administrator

Naperville, IL

Perform general administrative duties for the branch office and assist with seasonal transitions in ... Support accounts receivable activities by processing billing, invoice submissions, and related ...

New

Aston Carter

Billing Administrator

Naperville, IL

Perform general administrative duties for the branch office and assist with seasonal transitions in ... Support accounts receivable activities by processing billing, invoice submissions, and related ...

New

The Academy Group, Inc.

HR & Finance Coordinator

Chicago, IL · On-site

$21 - $27.50/hr

Coordinate offboarding processes for full-time and seasonal staff, including preparing materials ... Manage vendor onboarding and invoice processing/coding in alignment with the organization's chart ...

Dimond Bros Insurance LLC

Accounting Analyst

Paris, IL · On-site

$18 - $25/hr

Process vendor and carrier payables * Invoice customer insurance premiums * Record agency revenue ... Perks: * Seasonal Half-Day Fridays * Health & Wellness webinars and courses * Discount Programs

Panther Vision

Finance Manager

West Dundee, IL · On-site

$110K - $150K/yr

Manage cash flow forecasting and working capital -- including seasonal inventory build cycles ... Administer NetSuite ERP -- ensure accuracy of item master, BOMs, PO-to-invoice flow Business ...

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Seasonal Invoice Processing information

What is the difference between Seasonal Invoice Processing vs Accounts Payable Clerk?

AspectSeasonal Invoice ProcessingAccounts Payable Clerk
CredentialsBasic accounting knowledge, possibly some certificationsAccounting or finance certifications often preferred
Work EnvironmentHigh-volume, seasonal periods, often in retail or hospitalityYear-round, office-based, in finance or accounting departments
Employer & IndustryRetail, hospitality, e-commerceCorporate finance, manufacturing, government
Search & Comparison IntentFocus on seasonal invoice tasks, temporary rolesYear-round invoice and payment processing roles

Seasonal Invoice Processing involves handling invoices during peak seasons, often in retail or hospitality, with a focus on temporary, high-volume tasks. Accounts Payable Clerks manage ongoing invoice processing and payments throughout the year in various industries. While both roles require basic accounting skills, Seasonal Invoice Processing is more seasonal and task-specific, whereas Accounts Payable Clerks have a broader, continuous responsibility.

Is seasonal invoice processing a difficult job?

Seasonal invoice processing can be straightforward but requires attention to detail and accuracy, especially during high-volume periods. Familiarity with accounting software and organizational skills help manage workload efficiently, making it manageable for those with basic financial or administrative experience.

What skills do you need for seasonal invoice processing?

Seasonal invoice processing requires strong attention to detail, proficiency with accounting software and spreadsheet tools, and good organizational skills to handle high volumes of invoices efficiently. Basic understanding of financial principles and the ability to work under tight deadlines are also important for success in this role.

What are the most commonly searched types of Invoice Processing jobs in Illinois?

The most popular types of Invoice Processing jobs in Illinois are:

What are popular job titles related to Seasonal Invoice Processing jobs in Illinois?

For Seasonal Invoice Processing jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Seasonal Invoice Processing jobs in Illinois look for?

The top searched job categories for Seasonal Invoice Processing jobs in Illinois are:

What cities in Illinois are hiring for Seasonal Invoice Processing jobs?

Cities in Illinois with the most Seasonal Invoice Processing job openings:

Seasonal Invoice Processing jobs near you

BILINGUAL SPANISH Billing Administrator

Aston Carter

Naperville, IL • On-site

$23 - $24/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Bilingual Billing Administrator for Growing Company
Job Description
The Bilingual Billing Administrator manages the day-to-day operations and general administrative activities of a busy branch office while providing high-quality billing support and customer service. This role independently oversees office administration, prepares and maintains billing and financial reports, supports payroll and timekeeping processes, and collaborates closely with branch leadership and internal departments. The position offers the opportunity to join a stable, growth-oriented organization that values sustainability, community, and innovation, with a strong focus on employee development and long-term career growth.
Responsibilities
  • Manage the branch division's day-to-day operations and general administrative activities independently.
  • Partner with branch leadership and account managers to execute various office tasks and projects efficiently.
  • Perform general administrative duties for the branch office and assist with seasonal transitions in a cyclical business environment.
  • Provide quality customer service to existing and prospective clients, ensuring a professional and responsive experience.
  • Communicate with clients to resolve issues in accordance with company guidelines and escalate concerns when appropriate.
  • Communicate, track, and monitor branch deadlines to ensure timely completion of tasks and deliverables.
  • Order, track, and maintain branch office equipment and supplies to support daily operations.
  • Prepare, review, and maintain enhancement proposals, work orders, and invoices accurately and on schedule.
  • Assist in the contract renewal process by organizing documentation, reviewing terms, and coordinating with internal stakeholders.
  • Maintain and update the client database to ensure accurate and current client information.
  • Prepare, maintain, and distribute various weekly, monthly, and seasonal reports to staff and customers.
  • Prepare and maintain job cost, productivity, and gross margin reports to support branch financial performance.
  • Assist the branch with payroll, time and attendance processes, and related reporting, including frequent interaction with payroll and HR teams.
  • Support accounts receivable activities by processing billing, invoice submissions, and related documentation.
  • Participate in and contribute to the company's lean management principles and strategies by identifying process improvements and efficiencies.
  • Perform other duties and responsibilities as requested or required to support branch and corporate objectives.

Essential Skills
  • At least 3 years of experience in a billing, accounting, administrative, or office manager capacity.
  • Experience and exposure to billing, invoicing, proposals, or contract review.
  • At least 3 years of experience using Microsoft Office tools, including Word, Excel, Outlook, and related applications.
  • Bilingual fluency in English and Spanish, with the ability to communicate effectively in both languages.
  • Strong administrative support skills, including office management and general office administration.
  • Proficiency in billing, invoicing, and basic accounting or accounts receivable processes.
  • Experience with invoice processing, purchase orders, work orders, and data entry.
  • Customer service skills with a focus on professionalism and responsiveness.
  • Strong organizational skills with the capability to multitask and manage competing priorities.
  • Ability to work independently with minimal supervision and make sound decisions within established guidelines.
  • Comfort working alone in an office environment for extended periods.
  • Ability to handle strong personalities and maintain composure in a high-volume, occasionally stressful environment.
  • Comfort with the cyclical nature of the business, including periods of very high activity and slower weeks.
  • Solid computer skills and proficiency in standard office technology and software.

Additional Skills & Qualifications
  • Experience in cyclical business industries such as landscaping, construction, or similar project-based environments.
  • Payroll experience, particularly with Paycom or similar payroll systems.
  • Experience with purchase orders and work orders in an operational or service-based setting.
  • Office administration, office management, or sales support roles.
  • Experience supporting billing-related customer service and contract administration.
  • Familiarity with accounting and accounts receivable processes.
  • Attention to detail and accuracy in financial documentation, reports, and data entry.
  • Strong interpersonal and communication skills to collaborate effectively with branch leaders, account managers, and corporate teams.
  • Interest in contributing to lean management principles and continuous process improvement.
  • Motivation to grow within a long-tenured organization that offers room for advancement.
  • Eligibility for a contract-to-hire opportunity with the potential for early conversion based on performance.
Job Type & Location
This is a Contract to Hire position based out of Naperville, IL.
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Naperville,IL.
Application Deadline
This position is anticipated to close on Aug 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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About Aston Carter

Sourced by ZipRecruiter

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Hanover, MA, US

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