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Assistant Invoice Processing Jobs in Illinois (NOW HIRING)

Adams Street Partners

Associate, Accounts Payable

Chicago, IL · On-site

$20.50 - $26.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up. * Perform other ad hoc finance, accounts payable, legal invoice, and operational ...

Beacon Hill Staffing Group, LLC

Accounting Analyst

Chicago, IL · On-site

$50K - $70K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepare reconciliation schedules and supporting documentation * Assist with invoice processing and accounts payable activities as needed * Review accounting records for accuracy and resolve ...

The LaSalle Group

Senior Staff Accountant

Chicago, IL · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... balance sheet accounts. * Assist with the preparation of monthly financial statements and ... Partner with internal stakeholders to improve invoice processing, expense management, and AP ...

Crox Consulting Inc

Administrative assisstant

Chicago, IL · On-site

$18.50 - $25/hr

... Project & Process Management * Assist with special projects and corporate administrative duties as assigned * Manage expense reports and invoice processing * Identify opportunities for process ...

Geneva Search Partners, LLC

Office Manager

Oak Brook, IL · Hybrid

$20 - $25/hr

Coordinate office supplies, equipment, and vendor relationships * Assist with accounts payable, invoice processing, and expense tracking * Schedule meetings, manage calendars, and coordinate office ...

Markel International

Executive Assistant

Chicago, IL · On-site

$33.15 - $45.58/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant serves as the primary strategic support partner to the Senior General ... Coordinate outside counsel billing, invoice processing, and vendor administration. * Support ...

Epiq

Sr. Consultant - Invoice Review

Chicago, IL · Remote

The Epiq Advisory group will expand on the successes of Epiq to assist law firms and legal ... process, and technology advancements. If you enjoy helping clients gain insight into their business ...

United Service Companies

Property Accountant

Chicago, IL · On-site

$65K - $70K/hr

Accounts Payable -- Invoice Processing * Review and verify vendor invoices for accuracy, pricing ... Review open AP aging and escalate balances aging past terms to the Accounting Manager. * Assist in ...

5T Management

Assistant Property Manager (5TMSP)

Chicago, IL · On-site

$45K - $53K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Ensure data accuracy in Yardi and CHA systems. * Assist with vendor scheduling, invoice processing, and administrative support for the Property Manager. * Support preparation of weekly and monthly ...

Clear Investment Group

Accounts Payable Coordinator

Chicago, IL · On-site

$60K - $75K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

... assist with the daily operations of the department including coordinating workflows, processing ... Ability to manage high invoice volume across multiple properties * Strong organizational and time ...

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All JobsInvoice Processing JobsAssistant Invoice Processing JobsAssistant Invoice Processing Jobs in Illinois

Assistant Invoice Processing information

What is the difference between Assistant Invoice Processing vs Accounts Payable Clerk?

AspectAssistant Invoice ProcessingAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some accounting certification preferred
Work EnvironmentOffice setting, repetitive data entry tasksOffice environment, handling invoices and payment processing
Employer & IndustryBusinesses with invoicing needs, finance departmentsFinance and accounting departments across industries
Search & Comparison IntentYesYes

The Assistant Invoice Processing role primarily focuses on entering and verifying invoice data, while the Accounts Payable Clerk manages the entire payment process, including invoice approval and payment scheduling. Both roles require similar skills and are often found within finance departments, but the Accounts Payable Clerk typically has broader responsibilities related to payment management.

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Assistant Invoice Processing jobs near you

Associate, Accounts Payable

Adams Street Partners

Chicago, IL • On-site

$20.50 - $26.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 18 days ago

Job description

Adams Street Partners ("Adams Street") is a global private markets investment manager that has nearly $76 billion* in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the eighth year in a row, Adams Street was named one of Pension & Investments' Best Places to Work in Money Management in 2025.
Employees operate as a single global team, integrating the expertise of the firm's investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.
The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.
Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.
*As of June 30, 2026. Adams Street Partners' methodology to calculate Assets Under Management (AUM) is based on fund net asset value (NAV), plus unfunded commitments, plus leverage, but excluding the effect of subscription lines of credit. The prior AUM methodology was based on investor commitments minus commitments to fully liquidated underlying partnerships. Such change in methodology was effective July 2026; however, for periods shown prior to December 31, 2025, Adams Street continues to use the previous methodology. This updated methodology more closely aligns with (i) the amount of assets managed on behalf of investors and (ii) the amount of capital available to make direct and/or partnership investments. Amounts stated by investment advisers in regulatory filings ("regulatory AUM") have a prescribed methodology, which may, in some circumstances, differ from the methodology such adviser uses for other purposes, including marketing efforts. Additional information is available upon request.
Adams Street is seeking an Associate to join the Management Company Finance team. This individual will support the Firm's accounts payable activities, with a primary focus on legal invoice management. The Associate will be responsible for processing, reviewing, coding, tracking, reconciling, and coordinating approvals for legal invoices, while partnering closely with the Legal team, Finance, Accounts Payable, and outside counsel. The role will also support legal spend reporting, vendor follow-up, select finance and accounting activities, and the annual insurance renewal process.
Responsibilities include, but are not limited to:
  • Manage the legal invoice process within the Management Company Finance function, including invoice review, coding, approvals, processing, tracking, reconciliations, and related follow-up.
  • Coordinate with Legal, Finance, internal business partners, outside counsel, and legal service providers to resolve invoice, coding, documentation, payment status, and vendor-related questions.
  • Maintain accurate legal spend records, invoice trackers, vendor information, matter-level details, and related reporting files.
  • Prepare recurring and ad hoc reporting related to legal invoices, legal spend, payment status, vendor activity, and other finance or operational metrics.
  • Support the Firm's accounts payable function, with emphasis on legal-related expenses, including invoice processing, expense review, payment documentation, reconciliations, and approval support.
  • Participate in daily, monthly, and quarterly management company finance and accounting activities, including reconciliations and related follow-up as assigned.
  • Support process improvements for legal invoice workflows, approval routing, coding, documentation, tracking, reporting, and vendor communication.
  • Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up.
  • Perform other ad hoc finance, accounts payable, legal invoice, and operational projects as assigned.
Candidate Requirements:
We seek an individual who is self-disciplined, demonstrates creative thinking and has the following characteristics
  • College graduate; coursework or degree in accounting, finance, business, legal studies, or a related field preferred.
  • 3+ years of relevant experience in accounts payable, billing, invoice management, accounting operations, legal operations, or a related finance support role preferred.
  • Prior experience with Concur required; experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
  • Working knowledge of accounts payable processes, invoice coding, approval workflows, reconciliations, expense review, and supporting documentation standards.
  • Strong Microsoft Office skills, including advanced Excel proficiency.
  • Self-starter with strong organizational, analytical, communication, and follow-up skills; able to manage competing priorities and deadlines.

We offer a competitive U.S. benefits package designed to support health, financial security, and work-life balance. Highlights include medical, dental, and vision coverage; a 401(k) with immediate vesting and employer match; profit sharing; flexible spending accounts (FSA); and paid parental leave, including adoption. Employees also receive generous paid time off, commuter benefits, employer-paid short- and long-term disability and life insurance, and access to additional voluntary benefits.
Illinois Pay Transparency
$60,000-$80,000 USD

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