Assistant Invoice Processing Jobs in Ontario (NOW HIRING)

At CAA Club Group, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. As a trusted Member-based organization, we provide products and services that are essential to Members' safety and peace of mind. With over 2.6 million Members across Ontario and Manitoba, we advocate on issues such road safety and infrastructure, the environment, seniors' mobility, and consumer protection. Associates share in each other's successes, drive change and support each other while cultivating a great working environment to deliver on what is best for our Members. CAA SCO Systems & Services Inc. is a member of the CAA Club Group of Companies.

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!

• At CCG, we are committed to delivering an exceptional Associate experience. We offer:
• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

What You Will Do

• Responsible for overseeing the administering of all purchase orders in IT
• Preparing Purchase Authorizations
• Ensuring that the appropriate account code is used and determine whether the purchase is capital or expense
• Ensuring that the appropriate approvals are on the PO as required (via SAP)
• Ensuring vendor receives copy of PO for order placement
• Responsible for reconciling all IT invoices
• Ensuring that payment of all IT related invoices are done
• Ensuring that departmental yearly cross charges are correct and kept up to date with changing staff requirements
• Ensuring the accuracy of each invoice.  Ensuring that the appropriate account code is on each invoice
• Ensuring that the proper Management signature on invoices
• Ensuring that the invoices are brought to Accounting in a timely fashion
• Ensuring that credits are received from vendors where necessary
• Lead in invoice discrepancies and come up with a solution
• Manage CSS_Invoice email account to ensure that all invoices are received properly
• Maintain heavy volume of CIO  
• Assist Directors in scheduling meetings as required
• Schedule IT Senior Management quarterly meetings (schedule day, book a venue, order food, ensure projector and screen are available).  Schedule one-on-ones with other executives across the organization
• Schedule regular meetings with AVP and Directors
• Participate in special projects / assignments as required
• Work with SAP team as required to gather IT needs and process in regard to PO and Invoice processing

Please note, salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply. 

Who You Are

• Post secondary degree or diploma
• Minimum 5 years of relevant experience
• Excellent knowledge of PowerBI, MS Word, Excel & PowerPoint
• Strong organizational skills
• Excellent oral and written communication skills, customer service and interpersonal skills
• Ability to work in a team environment as a leader or team member
• Ability to multi task and prioritization
• Good negotiation skills
• Proactive, responsible, organized, professional, reliable, decisive, takes initiative
• Must be able to meet deadlines and be able to keep information confidential
• Must be very detailed

Please note that internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted.

Please note that we may use AI tools to help us through the recruitment process.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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