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Records Management Analyst Jobs (NOW HIRING)

City of New York

Records Analyst-Trainer

Manhattan, NY · On-site

DORIS is responsible for establishing and implementing City-wide records management policies and protocols. The experienced records analyst will be part of an expert team working with New York City ...

Brillient

FOIA Records Analyst

Silver Spring, MD · On-site

Management reserves the right to revise the job or to require that other or different tasks be ... Strong analytical skills with the ability to evaluate records and make sound disclosure and ...

New

AETOS

Records Management Specialist

Washington, DC · On-site +1

Records Management Position Requirements: The candidate will be responsible for maintaining and ... analysis. * Respond to NARA inquiries and surveys. * Implement revisions to records retention ...

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site

$65K - $80K/yr

This analyst will provide expert recommendations for managing OST's records in compliance with all Federal and DOT guidance. * Create and maintain an electronic and centralized OST record File Plan ...

Cape Fox Corporation

Management Analyst

Bethesda, MD · On-site

$55 - $57/hr

Requirement Area 2 - Document Control and Records Management The Management Analyst (Regulatory Document Coordinator and Training Manager) shall utilize the NIH document control system that ensures ...

AETOS

Records Management Specialist

Washington, DC · On-site

Records Management Position Requirements: The candidate will be responsible for maintaining and ... analysis. * Respond to NARA inquiries and surveys. * Implement revisions to records retention ...

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site +1

$65K - $80K/yr

This analyst will provide expert recommendations for managing OST's records in compliance with all Federal and DOT guidance. Responsibilities * Create and maintain an electronic and centralized OST ...

QinetiQ US

$65K/yr

This analyst will provide expert recommendations for managing OST's records in compliance with all Federal and DOT guidance. Responsibilities * Create and maintain an electronic and centralized OST ...

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Records Management Analyst information

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$36.5K

$92.7K

$132K

How much do records management analyst jobs pay per year?

As of Sep 5, 2026, the average yearly pay for records management analyst in the United States is $92,729.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,000.00 and $123,000.00 per year, depending on experience, location, and employer.

What does a records management analyst do?

A Records Management Analyst is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that records are properly classified, stored, and disposed of according to legal, regulatory, and organizational requirements. Their duties often include developing records management policies, implementing electronic records systems, and training staff on proper recordkeeping practices. These professionals play a crucial role in ensuring data security, compliance, and efficient information retrieval within an organization.

What does a records management analyst do?

As a records management analyst, your responsibilities are to develop or enhance an established records-management system by evaluating record and information handling and protecting and disposing of records. You evaluate records, reports, and existing policies and offer best practices to ensure all departments are compliant with management and retention policies and procedures. You assist departments by reviewing retention schedules and help implement archiving and destruction timelines. You work with personnel to analyze strengths and weaknesses and develop proper staff training. Your duties may require you to recommend specific equipment and space layouts for appropriate storage.

What are the key skills and qualifications needed to thrive as a records management analyst, and why are they important?

To thrive as a Records Management Analyst, you need expertise in information governance, document control, and data retention policies, usually backed by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), database software, and compliance tools is typically required. Strong attention to detail, analytical thinking, and effective communication are critical soft skills for this role. These skills and qualities ensure that organizational records are accurately maintained, securely stored, and easily retrievable, supporting compliance and operational efficiency.

What are some common challenges faced by records management analysts when implementing new records retention policies?

Records Management Analysts often encounter challenges such as resistance to change from staff, inconsistent recordkeeping practices across departments, and integrating new policies with existing digital and physical record systems. Successfully addressing these issues requires clear communication, thorough training, and collaboration with IT and department leaders to ensure smooth adoption. Staying up-to-date with regulatory requirements and ensuring compliance throughout the organization are also key aspects of the role.

What is the difference between Records Management Analyst vs Records Coordinator?

AspectRecords Management AnalystRecords Coordinator
CredentialsTypically requires a degree in information management, library science, or related field; certifications like ARMA or AIIM are common.Often requires similar educational background; certifications are less common but may include records management or administrative certifications.
Work EnvironmentWorks in offices, government agencies, or corporate settings managing digital and physical records.Works in similar environments, focusing on organizing, maintaining, and retrieving records.
Employer & IndustryEmployed by corporations, government agencies, or legal firms involved in information management.Employed in administrative, legal, or healthcare settings managing records and documentation.

While both roles involve managing records, the Records Management Analyst typically handles more complex data analysis, compliance, and policy development, whereas the Records Coordinator focuses on organizing and maintaining records for easy access. Both roles require strong organizational skills and familiarity with records systems, but the analyst often has a more strategic and analytical focus.

Is records management a stressful job?

Records management analysts often handle large volumes of documents and data, requiring attention to detail and organizational skills. The job can be routine and deadline-driven, which may contribute to stress, but it generally involves a predictable environment with standard procedures. Stress levels vary depending on workload, organizational culture, and individual coping strategies.
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Records Management Analyst jobs near you
Infographic showing various Records Management Analyst job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $92,729 per year, or $44.6 per hour.

Records Analyst-Trainer

City of New York

Manhattan, NY • On-site

Full-time

Re-posted 8 days ago

City Of New York rating

7.2

Company rating: 7.2 out of 10

Based on 81 frontline employees who took The Breakroom Quiz

625th of 855 rated public administrative organizations

Job description

Job Description

The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Records Analyst/Trainer in the Municipal Records Management Division (MRMD). DORIS is responsible for establishing and implementing City-wide records management policies and protocols. The experienced records analyst will be part of an expert team working with New York City agencies to support records management programs and the implementation of records management requirements across City government. Working closely with the Director of Municipal Records Management, the Records Analyst-Trainer will assist in developing training materials and programs, create written guidance and best practice documentation, support records management applications, and act as a liaison to provide direct Records Management support to City agency Records Management Officers, Records Access Officers, and Appeals Officers.
Under supervision, the selected candidate will perform duties that include, but are not limited to, the following:
Serve as a resource to City agencies on records management policies, procedures, and best practices.
Assist with the administration, maintenance, and support of records management applications.
Manage user accounts, agency portal access, and system permissions.
Provide training and technical assistance to Records Management Officers (RMOs), Records Access Officers, Appeals Officers and agency staff on records management requirements, policies, procedures, and system use.
Develop and update training materials, user guides, and technical documentation.
Troubleshoot application issues and coordinate with technical staff to resolve system problems.
Perform system testing and quality assurance for application updates and enhancements.
Assist with citywide records surveys, data collection, analysis, and reporting.
Research records management standards and best practices and assist with the development of guidance and program resources.
Contribute to records management projects and other division initiatives.
Prepare reports and maintain records related to program activities, training, and system use.
Work independently, with appropriate supervision, exercising sound judgment, initiative, and attention to detail.
Work Location: 31 Chambers St., N.Y.
Off-Site Brooklyn and Queens locations when necessary
.
NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.
PUBLIC RECORDS OFFICER - 60216

Qualifications

1. A Masters degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or
2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or
3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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