Records Management Analyst Jobs in California (NOW HIRING)

The Position The cities of Del Mar and Solana Beach are recruiting for a versatile and driven Management Analyst/Associate Management Analyst assigned to the Fire Department. Although the Management Analyst will be an employee of the City of Del Mar, this position serves both Del Mar and Solana Beach under a joint fire management agreement. Management Analyst Salary Range: $80,959.59 - $98,406.88 Associate Management Analyst Salary Range: $90,477.85 - $109,976.40 About the Recruitment The position is open until the needs of the City are met, so interested applicants are encouraged to apply immediately and must submit an application and supplemental questionnaire

The first review of applications will begin on Friday, July 31, 2026, at 8:00 a.m. Starting salary will be based on the successful candidate's experience and qualifications. About the Position This position offers a unique opportunity to work alongside Fire Department leadership and suppression staff to contribute to the effective delivery of fire and emergency services

The ideal candidate is a strong communicator and problem solver who enjoys managing a variety of projects and continuously learning new skills. As a Management Analyst assigned to the Fire Department, this role supports a wide range of programs, projects, and administrative and analytical functions that contribute to the effective delivery of fire and emergency services. Responsibilities include budget development, financial reporting, grant administration, purchasing, contract management, agenda report preparation, records management, and special projects that support departmental goals.

The position also conducts data analysis, prepares reports and presentations, assists with the development of policies and procedures, coordinates community outreach activities and public education events, and supports emergency management and preparedness efforts. Ideal Candidate The ideal candidate will have a passion for local government and public service; strong written and verbal communication skills; well-developed analytical and critical thinking skills; be customer service focused; and have a desire to learn and grow in the role. Strong candidates will have an understanding of fire department operations and emergency management with the ability to exercise initiative and independent judgment within established guidelines while providing professional support in a variety of areas.

The Essential Duties The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. The full class specifications description is linked here: https://www.governmentjobs.com/careers/delmarca/classspecs/1038359?keywords=analyst&pagetype=classSpecifications The following are examples of the types of job duties that may be found in the Management Analyst/Associate Management Analyst role: Develops, monitors, and analyzes departmental budgets; prepares financial reports and ensures adherence to established budgetary guidelines

Oversees cost recovery activities, including tracking, reconciliation, and reporting of reimbursable program expenditures. Participate in the development of goals, objectives, policies and priorities for the organization and or department to which assigned. Prepares, submits, and administers grants; monitors compliance requirements and maintains documentation.

Conducts data collection and analysis to support decision-making, performance tracking, and program evaluation. Manages, develops, and implements department programs and special projects. Reviews existing policies and assists in the development of new policies, procedures, and administrative guidelines.

Prepares agenda reports, presentations, and supporting documents for internal and external meetings; presents to City Council, City committees, and community groups. Manages procurement and purchasing activities including contract management, development, review, and processing of contracts, agreements, preparation of Requests for Proposals/Qualifications; aids in analysis, negotiation, and vendor selection; and administers contracts; invoice processing, purchase orders, Cal Card reconciliation, and ordering of office supply inventory. Plans and coordinates departmental events, meetings, and public-facing activities.

Processes training/certificate reimbursements, travel expense claims, and other personnel-related administrative documents. Prepares and compiles information for the department's Annual Report, routine reports, and specialized reporting as requested by Fire Command Staff, City Management, and the City Council; ensure state, federal and local regulations are met. Oversees records management functions, ensuring compliance with retention requirements.

Coordinates public education event scheduling and supports community outreach activities. Provides administrative and analytical support to Fire Command staff. Supports National Incident Management System (NIMS) compliance efforts, City emergency management activities, and mitigation planning.

Conduct surveys, perform research and statistical analysis on administrative, fiscal, and operational problems, and issue recommendations as appropriate. Respond to citizen complaints and requests for information. Coordinate, support and manage programs and projects, as assigned Assists in or leads the coordination of activities with other City departments and divisions and with outside agencies; may represent the City has local and regional meetings with outside agencies.

The Desired Minimum Qualifications To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. The requirements listed below are representative of the knowledge, skill and/or ability required: Management Analyst Level: The equivalent of a Bachelor's degree from an accredited college or university with major work in public administration or related field, plus a minimum of one year of related work experience. Associate Management Analyst Level: The equivalent of a Bachelor's degree from an accredited college or university with major work in public administration or related field, plus a minimum of three years of related experience.

A master's degree is highly desirable and may be substituted for one year of experience. Supplemental Information WHAT DEL MAR HAS TO OFFER: Cafeteria Allotment - $1,737 (maximum)/month which also allows employees to cash out unused cafeteria excess or receive $400 monthly opt-out provision. Vacation Cash Out - eligible employees may cash out up to 80 hours of vacation time annually.

104 hours of paid management leave per fiscal year in addition to vacation leave. Voluntary retirement savings/deferred compensation: 457(b) plan and 457(b) Roth plan. 12 recognized holidays and an additional 2 floating holidays per calendar year.

The City provides tuition reimbursement of up to $1,000 per fiscal year. Sick Leave Conversion - eligible employees can convert up to 72 hours of sick leave to vacation hours at a rate of 2 sick leave hours for 1 vacation hour. CalPERS Retirement Formula: Classic Tier 2 - 2% at 60.

PEPRA - 2% at 62.