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Records Management Analyst Jobs (NOW HIRING)

Access Sciences

Records Analyst

Baton Rouge, LA · On-site

Support records management activities across multiple client engagements, from initial assessments ... Help compile and analyze survey results and recommend practical, scalable solutions * Assist in ...

The Lubrizol Corporation

Records Analyst

Wickliffe, OH · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Manage day-to-day operations of the physical records program at the Wickliffe corporate ... Strong analytical and problem-solving capabilities. Preferred Qualifications that Drive You Forward

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Records Management Analyst information

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$36.5K

$92.7K

$132K

How much do records management analyst jobs pay per year?

As of Aug 16, 2026, the average yearly pay for records management analyst in the United States is $92,729.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,000.00 and $123,000.00 per year, depending on experience, location, and employer.

Is records management a stressful job?

Records management analysts often handle large volumes of documents and data, requiring attention to detail and organizational skills. The job can be routine and deadline-driven, which may contribute to stress, especially during audits or system migrations, but workload and stress levels vary depending on the organization and specific responsibilities.

What are some common challenges faced by records management analysts when implementing new records retention policies?

Records Management Analysts often encounter challenges such as resistance to change from staff, inconsistent recordkeeping practices across departments, and integrating new policies with existing digital and physical record systems. Successfully addressing these issues requires clear communication, thorough training, and collaboration with IT and department leaders to ensure smooth adoption. Staying up-to-date with regulatory requirements and ensuring compliance throughout the organization are also key aspects of the role.

What does a records management analyst do?

A Records Management Analyst is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that records are properly classified, stored, and disposed of according to legal, regulatory, and organizational requirements. Their duties often include developing records management policies, implementing electronic records systems, and training staff on proper recordkeeping practices. These professionals play a crucial role in ensuring data security, compliance, and efficient information retrieval within an organization.

What does a records management analyst do?

As a records management analyst, your responsibilities are to develop or enhance an established records-management system by evaluating record and information handling and protecting and disposing of records. You evaluate records, reports, and existing policies and offer best practices to ensure all departments are compliant with management and retention policies and procedures. You assist departments by reviewing retention schedules and help implement archiving and destruction timelines. You work with personnel to analyze strengths and weaknesses and develop proper staff training. Your duties may require you to recommend specific equipment and space layouts for appropriate storage.

What are the key skills and qualifications needed to thrive as a records management analyst, and why are they important?

To thrive as a Records Management Analyst, you need expertise in information governance, document control, and data retention policies, usually backed by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), database software, and compliance tools is typically required. Strong attention to detail, analytical thinking, and effective communication are critical soft skills for this role. These skills and qualities ensure that organizational records are accurately maintained, securely stored, and easily retrievable, supporting compliance and operational efficiency.

What is the difference between Records Management Analyst vs Records Coordinator?

AspectRecords Management AnalystRecords Coordinator
CredentialsTypically requires a degree in information management, library science, or related field; certifications like ARMA or AIIM are common.Often requires similar educational background; certifications are less common but may include records management or administrative certifications.
Work EnvironmentWorks in offices, government agencies, or corporate settings managing digital and physical records.Works in similar environments, focusing on organizing, maintaining, and retrieving records.
Employer & IndustryEmployed by corporations, government agencies, or legal firms involved in information management.Employed in administrative, legal, or healthcare settings managing records and documentation.

While both roles involve managing records, the Records Management Analyst typically handles more complex data analysis, compliance, and policy development, whereas the Records Coordinator focuses on organizing and maintaining records for easy access. Both roles require strong organizational skills and familiarity with records systems, but the analyst often has a more strategic and analytical focus.

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Records Management Analyst jobs near you
Infographic showing various Records Management Analyst job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $92,729 per year, or $44.6 per hour.

Records Management

Smbc Global Foundation Inc

Charlotte, NC • On-site

Other

Re-posted 22 days ago

Job description

Records Management

Job Level: Vice President Job Function: Data Design Location: Charlotte, NC, US, 28202 Employment Type: Full Time

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries.

SMBC Americas Division is seeking a Senior Records Management Compliance Lead to join our growing Records Management team. This critical role serves as the strategic bridge between our Records Management organization, Technology teams, and Business stakeholders during a transformational period as we modernize our records management program and implement our primary archive platform. This position is essential to sustaining and scaling our records management framework beyond the initial 13-application pilot to our broader portfolio of 130+ critical applications and 1700+ total application portfolio. The successful candidate will play a pivotal role in driving adoption, ensuring compliance, and building relationships across all organizational levels while supporting the implementation of automated data lifecycle management processes.

Role Objectives
  • Technical Implementation Support
    • Collaborate with technical teams on enterprise archive platform implementation and configuration
    • Support the development of automated policy creation and assignment processes within existing retention management tools
    • Help design and implement dashboarding and KPI tracking systems to measure compliance and program effectiveness
    • Support the configuration of enterprise records applications and governance tracking systems
  • Compliance & Risk Management
    • Interpret regulatory requirements and translate them into practical, implementable technical and business processes
    • Distinguish between regulatory record retention requirements and business data retention needs
    • Support legal hold processes and ensure proper coordination with Legal Department requirements
    • Help establish and maintain records management controls that can be documented, measured, and audited
    • Assist in the development of exception handling processes and escalation procedures
  • Program Sustainment & Knowledge Management
    • Create and maintain documentation of processes, procedures, and best practices
    • Develop training materials and conduct knowledge transfer sessions for business and technical teams
    • Support the creation of job aids and reference materials for Records Management Coordinators
    • Help establish a center of excellence approach to records management that reduces dependency on external consulting support
    • Contribute to the maturation of SMBC's records management program
Required Qualifications

Qualifications and Skills Experience

  • 7+ years of experience in records management, information governance, or related field within financial services industry
  • 5+ years of experience working at the intersection of business, technology, and compliance teams
  • Demonstrated experience implementing enterprise content management or archiving solutions (A360, Smarsh, Documentum, OpenText, FileNet, SharePoint, or similar platforms)
  • Experience with records management frameworks, retention scheduling, and regulatory compliance in banking environment
  • Proven track record of successfully managing stakeholder relationships across multiple organizational levels and functions

Technical Skills

  • Strong understanding of data lifecycle management principles and practices
  • Experience with enterprise archiving platforms (specific platform experience preferred, but not required)
  • Familiarity with retention management tools and automated policy enforcement systems
  • Understanding of API integration, system onboarding processes, and enterprise architecture principles
  • Knowledge of enterprise service management platforms preferred
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) for documentation and presentation development

Regulatory & Compliance Knowledge

  • Deep understanding of banking regulatory requirements related to record retention (FINRA, SEC, OCC, FDIC, etc.)
  • Knowledge of legal hold processes and litigation support requirements
  • Understanding of data privacy regulations and their intersection with records management
  • Experience interpreting regulatory guidance and translating into operational procedures

Core Competencies

  • Excellent communication and interpersonal skills with ability to influence without direct authority
  • Strong analytical and problem-solving capabilities
  • Ability to manage multiple competing priorities and stakeholder demands
  • Change management experience with ability to drive adoption of new processes and technologies
  • Project management skills with experience managing cross-functional initiatives

SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

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