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Project Admin Jobs (NOW HIRING)

NBBJ

Project Administrator

San Diego, CA · On-site

$36 - $41/hr

The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and ...

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Project Administrator

San Diego, CA · On-site

$36 - $41/hr

The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and ...

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Construction Estimating + Project Admin Assistant - PT or FT

Yonkers, NY · On-site

Estimating + Project Administrator/Assistant Responsibilities in fast paced contracting office to include but not limited to: - bid preparation - purchasing - data management - submittals - project ...

NBBJ

Project Administrator

San Diego, CA · On-site

$36 - $41/hr

The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and ...

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How much do project admin jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project admin in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

How does a Project Admin typically collaborate with project managers and team members during a project lifecycle?

A Project Admin plays a central role in facilitating communication and coordination among project managers and team members. They often handle scheduling meetings, maintaining project documentation, and tracking task progress to ensure everyone stays aligned with project timelines. Project Admins also assist in resource allocation and help resolve administrative issues that may arise, making them a key support for smooth project execution. Regular interaction with various stakeholders means strong organizational and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a Project Admin, and why are they important?

To thrive as a Project Admin, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, multitasking, and problem-solving skills set top candidates apart in this role. These abilities are essential for ensuring projects stay on track, stakeholders are informed, and administrative processes run smoothly.

What is the difference between Project Admin vs Project Coordinator?

AspectProject AdminProject Coordinator
CredentialsTypically requires administrative or project management certifications, such as CAPM or PMPOften holds a bachelor's degree in business, management, or related fields; certifications are common but not mandatory
Work EnvironmentWorks within project teams, supporting project managers and teams in various industriesCoordinates project activities, communicates with stakeholders, and ensures project tasks are on track
Employer & Industry UsageUsed across industries like construction, IT, and marketing; employed by organizations needing project supportCommon in similar industries, focusing on task management and team communication

While both roles support project execution, a Project Admin primarily handles administrative tasks, documentation, and scheduling, whereas a Project Coordinator actively manages project activities, communicates with stakeholders, and ensures project milestones are met. The roles often overlap but differ in scope and focus.

What are Project Admins?

Project Admins, or Project Administrators, are professionals who provide administrative support to project managers and teams throughout the lifecycle of a project. Their responsibilities often include scheduling meetings, maintaining project documentation, tracking progress, managing budgets, and facilitating communication among stakeholders. By handling these essential tasks, Project Admins help ensure that projects run smoothly, stay on schedule, and meet organizational objectives.
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Project Admin jobs near you
Project Administrator

Project Administrator

NBBJ

San Diego, CA • On-site

$36 - $41/hr

Full-time

Posted 13 days ago

Job description

NBBJ is an award-winning design firm recognized as a TIME100 Most Influential Company, a Fast Company Most Innovative Architecture Firm and a two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary. You can learn more about our firm, see what it's like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today!
The role at a glance:
NBBJ San Diego is seeking a Project Administrator to provide administrative support during design and construction phases. The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the high performance environment for our team. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment.
In your new role, you will:
  • Work directly with the project manager to provide administrative support of all team members
  • Communicate with clients, consultants and regulatory agencies
  • Schedule and attend project meetings; compose, edit and post meeting notes
  • Primary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
  • Review, monitor and maintain document file structure
  • Coordinate team travel arrangements, as needed
  • Coordinate delivery of drawings, specifications and other project documents
  • Miscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project teams.
What you will need to succeed:
  • 10 - 15 years in an A/E industry project support or administrative support capacity required
  • BA or BS degree or higher preferred
  • Ability to handle multiple priorities in a fast-paced environment
  • Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
  • Knowledge and understanding of design project process is key for success in this role
  • Must be detail-oriented and highly organized with an unmatched ability to multi-task
  • Excellent written and verbal communication skills
  • Expert user of complex calendar/scheduling functions in Microsoft Outlook
  • Strong computer skills including mastery of Microsoft Office Suite required

The hourly range for this role is anticipated to be between $36.00 and $41.00. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.
This role requires individual to be based in the United States.
NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.

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