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Construction Estimating + Project Admin Assistant - PT or FT

Yonkers, NY · On-site

Estimating + Project Administrator/Assistant Responsibilities in fast paced contracting office to include but not limited to: - bid preparation - purchasing - data management - submittals - project ...

CBS Service

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Project Admin

South Bend, IN · On-site

$22 - $30/hr

The Project Administrator plays a crucial role in keeping projects on track by initiating project ... * Assist with procurement activities, including organizing lighting information, setting up ...

Landmark Structures

Project Admin

Southlake, TX · On-site

Meet with the PM/APM weekly to review and assist with tasks as required * Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles

Landmark Structures

Project Admin

Southlake, TX

Meet with the PM/APM weekly to review and assist with tasks as required * Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles

ATS Welding

Project Admin

Snyder, TX · On-site

Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems. Skills, Requirements ...

ATS Welding

Project Admin

Marriott Slaterville, UT · On-site

Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems. Skills, Requirements ...

Anistar Technologies, Inc

Admin Assistant

Dayton, OH · On-site

$22 - $26/hr

Assistant the project manager with administrative tasks to include application processing The ideal candidate will possess the following : * 2+ years of admin experience in a hospital setting Anistar ...

Integral Federal

Admin Assistant

Richmond, VA

$17.75 - $24/hr

Admin Assistant The Admin Assistant provides administrative support for the Department of the Navy ... Performs high quality project support. • Maintains logs, records, archives and/or working files ...

Badger State Maintenance

Project Administrator

Milton, WI · On-site

$24/hr

Badger State Maintenance is seeking a highly organized and detail oriented Project Admin to support ... Prepare landscape plan take-offs for the estimating team. * Assist with job setup and scheduling ...

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How much do project admin assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project admin assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance job prospects but are not always mandatory.

How much is an admin assistant's salary?

The salary for a project admin assistant typically ranges from $35,000 to $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Salaries often include benefits such as health insurance and paid time off.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 to $70,000 annually in some regions. Senior or specialized administrative roles, such as executive assistants, tend to offer higher salaries, especially with additional skills like project management or proficiency in office software.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.
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Project Admin Assistant jobs near you
Project Admin. Assistant

Project Admin. Assistant

Globaltech, Inc.

Boca Raton, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Salary: $26-$27/HR

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.


Globaltech, Inc. is seeking a motivated Project Admin. Assistant to join our team of multidiscipline design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.


Duties and Responsibilities


  • Assist project managers and engineers with scheduling meetings, maintaining calendars, setting reminders, and performing other duties to ensure efficient project execution.
  • Create, attend, and document internal and external meetings. Prepare and distribute agendas, take meeting minutes, and follow up on action items.
  • Coordinate and organize office construction meetings, ensuring the project team is updated on progress and issues.
  • Prepare and manage subcontracts, purchase orders, submittals, and other project-related documents.
  • Provide excellent support to technical staff, office leaders, clients, vendors, and other team members, ensuring smooth communication and project operations.
  • Participate in coordinating production needs to support project timelines and requirements.
  • Assist in reviewing, verifying, and editing work produced by professional-level staff to ensure quality control and accuracy.
  • Assist organizing and maintaining project records, files, and correspondence, ensuring proper documentation throughout the project lifecycle.
  • Manage vendor's setup and certificate of insurance
  • Manage and coordinate all mob and demob for all project sites (dumpsters, storage containers, and restrooms) Other duties as assigned


Requirements

  • Associates Degree preferred
  • Proficient in Microsoft Office, specifically Excel
  • Attention to detail and accuracy without sacrificing efficiency is crucial
  • Ability to work both independently and as a team player are essential
  • Ability to multi-task and prioritize workload
  • Ability to work from 8:00 am 5:00 pm Monday through Friday from our Boca Raton office
  • Ability to pass a background check and pre-hire drug test
  • Legally authorized to work in the US without sponsorship


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