Project Admin Assistant Jobs in California (NOW HIRING)

Job Title: Procore Administrator
Location: Remote (U.S.-Based)
Company: One Day Installation & Repairs Inc. (ODIR Construction)
Employment Type: Full-Time (30+ hours/week)
Compensation: Competitive salary, commensurate with experience
Work Schedule: Flexible remote schedule with weekly team check-ins

About ODIR Construction:

One Day Installation & Repairs Inc. (ODIR Construction) is a trusted general contractor with over 20 years of experience in the public and private sectors. We specialize in carpentry, casework, furniture installation, and electrical repairs, proudly serving municipalities, school districts, universities, and hospitals throughout California. As we continue to expand our portfolio of high-impact projects, we are seeking a dedicated Procore Administrator to ensure seamless project management and system efficiency across all active jobs.

Position Summary:

We are looking for a proactive, detail-oriented Procore Administrator to oversee the configuration, maintenance, and daily operations of our Procore project management platform. The ideal candidate will serve as the go-to expert for all Procore-related functions, support cross-functional project teams, and help ensure accurate documentation, compliance, and financial tracking.

Key Responsibilities:

System Management & Setup:

• Set up and maintain all new projects in Procore, including project info, budgets, schedules, drawings, permissions, tools, and folders.
• Manage and maintain company-level Procore settings, tool configurations, and templates.
• Configure and update project directories (company, vendor, subcontractor, and internal users).
• Oversee Procore-QuickBooks Online (QBO) integration for financial entries and syncing.

Daily & Ongoing Operations:

• Monitor and update project statuses and activity logs on a daily basis.
• Ensure proper setup and timely management of submittals, RFIs, drawings, specifications, and meeting minutes.
• Manage contract workflows: prime contracts, budgets, commitments (subcontracts and POs), and change orders.
• Set up and review subcontractor Schedule of Values (SOVs), and enter subcontractor invoices if not submitted directly.
• Duplicate and enter payment data from QBO into Procore commitments and owner invoicing tools.

Reporting & Compliance:

• Create and deliver weekly/monthly project reports, cost forecasts, and executive dashboards.
• Present updates during internal company meetings.
• Support labor compliance efforts by generating reports (e.g., apprentice-to-journeyman ratios) and tracking key compliance data.
• Help track certified payroll, DIR requirements, and project documentation needed for public works.

Training & Support:

• Provide internal support to employees using Procore, including troubleshooting and best practice guidance.
• Conduct onboarding sessions and periodic training for new and existing users.
• Assist with change management, ensuring all team members stay aligned with updated workflows.

Qualifications:

Required:

• 2+ years of hands-on experience with Procore as an administrator or advanced user.
• Familiarity with construction workflows, especially for general contractors working on public and private projects.
• Strong technical and analytical skills; comfort with cloud-based platforms and data entry.
• Exceptional organizational and documentation skills.
• Ability to work independently in a fast-paced, remote environment.

Preferred:

• Experience with QuickBooks Online (QBO) and its integration with Procore.
• Knowledge of compliance requirements in public works (e.g., DIR, apprenticeship ratios).
• Prior experience in managing subcontracts, owner billings, and commitments.
• Ability to create Procore custom reports and dashboards.

Benefits:

• Flexible remote work environment
• Ongoing training and professional development
• Opportunity to grow with a well-established and reputable contractor
• Collaborative and supportive team culture

Equal Opportunity Employer:

ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.

How to Apply:

Submit your resume and a brief cover letter highlighting your experience with Procore and your interest in the construction industry. Applications without relevant Procore experience will not be considered.