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Project Admin Assistant Jobs in California (NOW HIRING)

Express Employment Professionals Lakewood Cerritos

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Admin Assistant Receptionist

Garden Grove, CA · On-site

$23/hr

Temp-to-Hire Admin Assistant - $23/hr We have an urgent need for an Admin Assistant! Qualifications ... project scope, and navigate seasonal hiring needs. Our expert staffing services are designed to ...

Collabera

Project Administrator

La Palma, CA · On-site

... Admin Team Leader. Responsibilities: Project Procurement Create Material PRequisitions and ... High School Diploma/GED 4 years experience as an Administrative Assistant with client facing and ...

Integrated Resources INC

Admin Assistant

La Jolla, CA · On-site

$18.50 - $25/hr

La Jolla, CA Duration: 2 Years Our Client is looking for Admin Assistant Position will provide ... Take personal responsibility for quality of work that impacts project/team/department. Must be able ...

Redolent

Admin Assistant

Calabasas, CA

$19 - $25.50/hr

Strong teamwork and project-related skills.(Good at trouble shooting) Exceptional attention to ... GOOGLE SUITE EXCELLENT COMMUNICATION SKILLS ADMIN ASSISTANT

Redolent, Inc.

Admin Assistant

Calabasas, CA · On-site

$19 - $25.50/hr

Strong teamwork and project-related skills.(Good at trouble shooting) Exceptional attention to ... GOOGLE SUITE EXCELLENT COMMUNICATION SKILLS ADMIN ASSISTANT

UST Inc

Admin Assistant

Santa Clara, CA

$42K - $63K/yr

Role description Admin Assistant Associate II - Corporate Services Who We Are: Born digital, UST ... projects, timelines), liaising with Finance, Accounts Payable, IT, and other internal teams. o ...

Good Samaritan Hospital

ADMIN ASSISTANT

Arvin, CA · On-site

$17.50 - $23.50/hr

Completes special projects by organizing and coordinating information and requirements; planning ... * Assist Infection Prevention / Employee Health Coordinator to file infection prevention data

Outploy

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Admin Assistant

Folsom, CA · On-site

$18 - $26/hr

Our administrative assistants will be given projects to work on alongside heads of different departments. NO EXPERIENCE IS REQUIRED! MUST BE WILLING TO WEAR MULTIPLE HATS! We are needing applicants ...

ServiceMaster by Crane IFS

Admin Assistant

Hesperia, CA

$18 - $24.25/hr

Admin Assistant Position Overview: This role supports operations through onboarding, offboarding ... Ability to effectively multitask and manage multiple projects. * Ability to maintain consistent ...

New

Essel Environmental

Administrative Assistant

San Carlos, CA

$21.75 - $29.25/hr

This position involves data entry, billing, and project coordination alongside our project admin ... Process documents and complete billing tasks * Assist with time-off requests, safety reports, and ...

Lusive Decor

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Design Intern & Admin Assistant - Paid Internship

Los Angeles, CA · On-site

$20 - $22/hr

Award winning design firm located in Los Angeles (90063) is looking for a Full-Time Design & Admin Assistant to support our in-house Product Designers and Project Managers. Skills/Qualifications ...

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All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in California

Project Admin Assistant information

See California salary details

$13

$23

$34

How much do project admin assistant jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for project admin assistant in California is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance job prospects but are not always mandatory.

How much is an admin assistant's salary?

The salary for a project admin assistant typically ranges from $35,000 to $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Salaries often include benefits such as health insurance and paid time off.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 to $70,000 annually in some regions. Senior or specialized administrative roles, such as executive assistants, tend to offer higher salaries, especially with additional skills like project management or proficiency in office software.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.
What cities in California are hiring for Project Admin Assistant jobs? Cities in California with the most Project Admin Assistant job openings:
Project Admin Assistant jobs near you
Payroll Coordinator and Project Admin Assistant

Payroll Coordinator and Project Admin Assistant

LIGHTHOUSE WINDOWS INC

Santa Clara, CA

$30 - $40/hr

Full-time

Retirement, PTO

Posted 14 days ago

Job description

Benefits:
  • 401(k)
  • Paid time off
  • Opportunity for advancement
  • Training & development

Job Summary
We are seeking a skilled Payroll and HR Coordinator and Project Admin Assistant to join our team. In this role, your aim is to ensure employees are compensated accurately and promptly. Your responsibilities will include processing timesheets, updating records, overseeing payroll payments, and answering payroll-related questions. You will also assist Project Managers with project related admin tasks in an organized fashion. The ideal candidate is detail-oriented, organized, energetic, and familiar with payroll and admin processes in the construction industry.
Responsibilities
  • Onboarding and offboarding
  • Review daily time records for accuracy and completeness
  • Process payroll-related documents
  • Review and process payroll for roughly 50 employees
  • Report Certified Payroll to LCP Tracker and upload to DIR
  • Communicate with the human resources team regarding any changes or updates in employee information
  • Monitor the electronic payment system and paycheck distribution
  • Maintain personnel files, salary and PTO information
  • Monitor different prevailing wage rates and other compensations and deductions
  • Comply with ADP Retirement requirements
  • Maintain job cost and payroll expense spreadsheets
  • Running reports for audits
  • Create new job set ups
  • Create change order requests and follow up on status
  • Apply for and renew business licenses
  • Request/send/track certificates of insurance
  • Track/Organize weekly safety meetings and safety data sheets
  • Assist Project Manager with glass/window/door orders
  • Other tasks as needed
Qualifications
  • Previous experience in Payroll, preferably in the construction industry
  • Previous experience in Human Resources
  • Understanding of the payroll process and related legislation and regulations
  • Proficient in Excel and accounting software (ADP, QB)
  • Bilingual (Spanish) preferred
  • Highly organized with an eye for detail and good with numbers
  • Honest with strong work ethic
  • Efficient and self-motivated
  • Willing to learn and problem solve