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Project Admin Assistant Jobs in California (NOW HIRING)

Sutter Health

Admin Assistant

Oakland, CA · On-site

$33.58 - $47.01/hr

Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage ...

Essel

Administrative Assistant

San Carlos, CA · On-site

$21.75 - $29.25/hr

This position involves data entry, billing, and project coordination alongside our project admin ... Process documents and complete billing tasks * Assist with time-off requests, safety reports, and ...

Cupertino Electric, Inc.

Legal Admin Assistant

San Jose, CA · On-site

$30 - $36/hr

Legal Admin Assistant Reports To: Senior Contracts Manager Location: San Jose, CA Salary Range: $30 ... Excellent organizational, time management, and project management skills. * Strong work ethic, self ...

Essel

Administrative Assistant

San Carlos, CA · On-site

$21.75 - $29.25/hr

This position involves data entry, billing, and project coordination alongside our project admin ... Process documents and complete billing tasks * Assist with time-off requests, safety reports, and ...

Essel

Administrative Assistant

San Carlos, CA · On-site

$21.75 - $29.25/hr

This position involves data entry, billing, and project coordination alongside our project admin ... Process documents and complete billing tasks * Assist with time-off requests, safety reports, and ...

Tax Works Inc

Be Seen First

Admin Assistant Receptionist

Rocklin, CA · On-site

$34K - $42K/yr

We are seeking an Admin Executive Assistant to provide comprehensive administrative and operational ... Operational Support: * * Assist with special projects and initiatives as assigned by the Financial ...

Tax Works Inc

Be Seen First

Admin Assistant Receptionist

Rocklin, CA · On-site

$34K - $42K/yr

We are seeking an Admin Executive Assistant to provide comprehensive administrative and operational ... Operational Support: * * Assist with special projects and initiatives as assigned by the Financial ...

Robert Stafford Inc

Be Seen First

Strategic Admin-Assistant project manager

San Carlos, CA · On-site

$26 - $33/hr

Administrative- Assistant Project Manager Sought Redwood City Ca GREAT OPPORTUNITY FOR A PERSON LOOKING TO GET INTO Construction, Land use, Real Estate Development ESTATE DEVELOPMENT or conversely ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In ... Track projects, deadlines, and follow-up items to ensure timely completion. * Coordinate leadership ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

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Showing results 21-40

All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in California

Project Admin Assistant information

See California salary details

$13

$23

$34

How much do project admin assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project admin assistant in California is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in California are hiring for Project Admin Assistant jobs?

Cities in California with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in California as of August 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $48,523 per year, or $23.3 per hour.

Admin Assistant

Sutter Health

Oakland, CA • On-site

$33.58 - $47.01/hr

Part-time

Re-posted 6 days ago

Sutter Health rating

8.2

Company rating: 8.2 out of 10

Based on 327 frontline employees who took The Breakroom Quiz

55th of 889 rated healthcare providers

Job description

We are so glad you are interested in joining Sutter Health!
Organization:
ABSMC-Alta Bates Summit Med Center
Position Overview:
Provides a variety of professional clerical and administrative support to a manager level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of department-wide scope. May be exposed to confidential and sensitive information.
Job Description:
EDUCATION:
  • HS Diploma: High School Diploma or General Education Diploma (GED)

TYPICAL EXPERIENCE:
  • 1-year recent relevant experience.

SKILLS AND KNOWLEDGE:
  • Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.
  • Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
  • Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), EPIC, and related information systems.
  • Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
  • Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
  • Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
  • Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
  • Ensure the privacy of each patient's protected health information (PHI).
  • Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.

Job Shift:
Days
Schedule:
Per Diem/Casual
Shift Hours:
8
Days of the Week:
Variable
Weekend Requirements:
None
Benefits:
No
Unions:
No
Position Status:
Non-Exempt
Weekly Hours:
0
Employee Status:
Per Diem/Casual
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $33.58 to $47.01 / hour
The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.

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