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Project Admin Assistant Jobs (NOW HIRING)

Artech

Admin Assitant

Surprise, AZ · On-site

$20 - $25/hr

We are currently seeking an "Admin Assistant" for a Contract role with one of our clients. Please ... Support operations and infrastructure projects through coordination, tracking, and independent ...

AppleOne

Admin Assistant

Goleta, CA · On-site

$25/hr

Job Summary We are seeking a detail-oriented Admin Assistant for a temp-to-hire opportunity in ... - Assist with special projects, process improvements, and team support needs as assigned.

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How much do project admin assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for project admin assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
What cities are hiring for Project Admin Assistant jobs? Cities with the most Project Admin Assistant job openings:
What states have the most Project Admin Assistant jobs? States with the most job openings for Project Admin Assistant jobs include:
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 7% Part Time, and 5% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.

Project Admin / Procore Administrator

One Day Installation and Repairs Inc

San Jose, CA • On-site

Part-time

Re-posted 2 days ago

Job description

Job Title: Procore Administrator
Location: Remote (U.S.-Based)
Company: One Day Installation & Repairs Inc. (ODIR Construction)
Employment Type: Full-Time (30+ hours/week)
Compensation: Competitive salary, commensurate with experience
Work Schedule: Flexible remote schedule with weekly team check-ins
About ODIR Construction:
One Day Installation & Repairs Inc. (ODIR Construction) is a trusted general contractor with over 20 years of experience in the public and private sectors. We specialize in carpentry, casework, furniture installation, and electrical repairs, proudly serving municipalities, school districts, universities, and hospitals throughout California. As we continue to expand our portfolio of high-impact projects, we are seeking a dedicated Procore Administrator to ensure seamless project management and system efficiency across all active jobs.
Position Summary:
We are looking for a proactive, detail-oriented Procore Administrator to oversee the configuration, maintenance, and daily operations of our Procore project management platform. The ideal candidate will serve as the go-to expert for all Procore-related functions, support cross-functional project teams, and help ensure accurate documentation, compliance, and financial tracking.
Key Responsibilities:
System Management & Setup:
  • Set up and maintain all new projects in Procore, including project info, budgets, schedules, drawings, permissions, tools, and folders.
  • Manage and maintain company-level Procore settings, tool configurations, and templates.
  • Configure and update project directories (company, vendor, subcontractor, and internal users).
  • Oversee Procore-QuickBooks Online (QBO) integration for financial entries and syncing.

Daily & Ongoing Operations:
  • Monitor and update project statuses and activity logs on a daily basis.
  • Ensure proper setup and timely management of submittals, RFIs, drawings, specifications, and meeting minutes.
  • Manage contract workflows: prime contracts, budgets, commitments (subcontracts and POs), and change orders.
  • Set up and review subcontractor Schedule of Values (SOVs), and enter subcontractor invoices if not submitted directly.
  • Duplicate and enter payment data from QBO into Procore commitments and owner invoicing tools.

Reporting & Compliance:
  • Create and deliver weekly/monthly project reports, cost forecasts, and executive dashboards.
  • Present updates during internal company meetings.
  • Support labor compliance efforts by generating reports (e.g., apprentice-to-journeyman ratios) and tracking key compliance data.
  • Help track certified payroll, DIR requirements, and project documentation needed for public works.

Training & Support:
  • Provide internal support to employees using Procore, including troubleshooting and best practice guidance.
  • Conduct onboarding sessions and periodic training for new and existing users.
  • Assist with change management, ensuring all team members stay aligned with updated workflows.

Qualifications:
Required:
  • 2+ years of hands-on experience with Procore as an administrator or advanced user.
  • Familiarity with construction workflows, especially for general contractors working on public and private projects.
  • Strong technical and analytical skills; comfort with cloud-based platforms and data entry.
  • Exceptional organizational and documentation skills.
  • Ability to work independently in a fast-paced, remote environment.

Preferred:
  • Experience with QuickBooks Online (QBO) and its integration with Procore.
  • Knowledge of compliance requirements in public works (e.g., DIR, apprenticeship ratios).
  • Prior experience in managing subcontracts, owner billings, and commitments.
  • Ability to create Procore custom reports and dashboards.

Benefits:
  • Flexible remote work environment
  • Ongoing training and professional development
  • Opportunity to grow with a well-established and reputable contractor
  • Collaborative and supportive team culture

Equal Opportunity Employer:
ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.
How to Apply:
Submit your resume and a brief cover letter highlighting your experience with Procore and your interest in the construction industry. Applications without relevant Procore experience will not be considered.

Apply