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Project Admin Assistant Jobs (NOW HIRING)

AppleOne

Admin Assistant

Goleta, CA

$25/hr

Job Summary We are seeking a detail-oriented Admin Assistant for a temp-to-hire opportunity in ... - Assist with special projects, process improvements, and team support needs as assigned.

Quanta Services

Project Admin (Afton, TX)

Lubbock, TX · On-site

NorthStar Energy Services, a Quanta Services Company, is seeking a Project Admin who is responsible ... in a timely manner. * Assist with the preparation and submission of project reports, monthly ...

Amrize

Admin Assistant

Florence, CO · On-site

$18.50 - $24.75/hr

Admin Assistant | Req ID: 16962 | Location: Portland Cement Plant CO ABOUT THE ROLE Under direct ... Projects a professional company image through in person and phone interaction. This is a 36 month ...

Amrize

Admin Assistant

Florence, CO · On-site

$18.50 - $24.75/hr

We're seeking a Admin Assistant who's ready to put your skills to work on projects that matter ... Projects a professional company image through in person and phone interaction. This is a 36 month ...

Altair

Admin Assist

Raymond, OH · On-site

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Project Leader direction to achieve milestones. * Daily delivery of Design Changes to LSC with ...

Altair Engineering, Inc.

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Project Leader direction to achieve milestones. * Daily delivery of Design Changes to LSC with ...

Altair Engineering

Admin Assist

Raymond, OH · On-site

$17.50 - $23.50/hr

Our client in Raymond, OH is looking for an Admin Assist. This is a contract position. What You ... Project Leader direction to achieve milestones. * Daily delivery of Design Changes to LSC with ...

Collabera

Project Administrator

La Palma, CA

... Admin Team Leader. Responsibilities: Project Procurement Create Material PRequisitions and ... High School Diploma/GED 4 years experience as an Administrative Assistant with client facing and ...

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Project Admin Assistant information

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How much do project admin assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project admin assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
What cities are hiring for Project Admin Assistant jobs? Cities with the most Project Admin Assistant job openings:
What states have the most Project Admin Assistant jobs? States with the most job openings for Project Admin Assistant jobs include:
Project Admin Assistant jobs near you
Project Admin - Preconstruction

Project Admin - Preconstruction

Landmark Structures

Southlake, TX • On-site

Full-time

Posted 3 days ago

Job description

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North America and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.
Position Summary
The Preconstruction Coordinator provides critical administrative and technical support to the Preconstruction team. This role is responsible for managing documentation, organizing processes, and facilitating clear communication across internal and external stakeholders. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, detail-oriented environment.
Essential Duties and Responsibilities:
Scheduling & Meetings
  • Coordinate scheduling and lead weekly Preconstruction Huddle
  • Track and document all preconstruction activity
  • Prepare agendas, capture meeting minutes, and track follow-up items in Preconstruction Matrix and Planning Tool
  • Update Preconstruction Matrix and Planning tool with stakeholders as need to best fit division

Preconstruction Process & Workflow
  • Participate in Preconstruction workflows with stakeholder guidance
  • Monitor completion of Preconstruction Matrix tasks and communicate overdue items
  • Assist in updating and distributing key documents (workflows, meeting recaps, planning templates)
  • Conduct regular audits of Planning Tool and ensure data is current

Submittals & Deliverables
  • Coordination and racking of review/release status of Landmark-engineered drawings and phase site plans
  • Support compilation and formatting of HMS submittals and O&M Manuals

RFI Management
  • Log and track Requests for Information (RFIs) from submission to resolution
  • Ensure standardized language is applied to RFIs using SharePoint library
  • Ensure standardized details are maintained and organized
  • Support clear documentation and organization of RFI records for each project

Procurement Support
  • Maintain procurement tracking logs for critical materials and subcontractor packages affecting job starts
  • Assist in scope documentation and reviewing quotes
  • Coordinate with preconstruction team on procurement timelines and lead time alignment
  • Track and update base/riser pipe requirements, inventory, and fabrication

Communication & Documentation
  • Serve as point-of-contact for distributing Preconstruction updates and critical documents
  • Maintain organized digital filing systems for each active project
  • Support coordination of job start deliverables
  • Help prepare pricing summaries and supporting documentation for critical material and subcontract buyouts that affect job starts

Education
  • Associate's or Bachelor's degree in Construction Management, Engineering, or related field preferred

Experience
  • Minimum 1-2 years of experience in construction, project coordination, or related administrative/project support role
  • Experience with construction documents, scheduling, and project management tools

Skills & Competencies
  • Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with Procore a plus
  • Exceptional attention to detail, time management, and organizational skills
  • Strong written and verbal communication
  • Ability to manage multiple priorities and meet deadlines
  • Self-starter with a collaborative, team-oriented mindset

EOE, including disability/veterans
If you have a question, or need an accommodation as part of the employment process, please contact Human Resources at careers@teamlandmark.com
Landmark is an Equal Opportunity Employer

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