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Project Admin Assistant Jobs in Virginia (NOW HIRING)

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. Essential Duties & Responsibilities Essential Job Functions * Organize and ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. Essential Duties & Responsibilities Essential Job Functions * Organize and ...

Overhead Solutions Group, LLC

Admin Assistant

Norfolk, VA · On-site

$18 - $25/hr

Key Responsibilities Human Resources & BambooHR Support The intern will assist with maintaining and ... Setting up tasks and projects in Canopy Assigning tasks to the appropriate team members Monitoring ...

EMCOR Group Inc

Miller Electric Company

Richmond, VA

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. Essential Job Functions * Organize and maintain project billing records ...

Hourigan

Assistant Project Manager

Richmond, VA

$76K - $118K/yr

The Assistant Project Manager typically manages multiple projects at one time, usually in different ... Collaborate with Project Administrator and Project Manager in completion of close-out activities.

Augusta Health

Admin Assistant II - Cardiology

Fishersville, VA · On-site

$18.25 - $24.50/hr

Ability to prioritize and work on multiple projects and duties with deadlines * Ability to work with multi-line phone and computer systems accurately and efficiently * Effective customer service and ...

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Project Admin Assistant information

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$35

How much do project admin assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for project admin assistant in Virginia is $23.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $26.68 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities in Virginia are hiring for Project Admin Assistant jobs?

Cities in Virginia with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $48,745 per year, or $23.4 per hour.

Project Admin

Miller Electric Company

Richmond, VA • On-site

$30 - $35/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

About Us
We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.
Job Summary
Project Admin - Major Projects
Salary Range: $30/hr-$35/hr
Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.
Essential Duties & Responsibilities
Essential Job Functions
  • Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.
  • Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration
  • Process project contracts through the Contracts Department.
  • Coordinate arrangements for special meetings and training on an as-needed basis.
  • Provide word processing, and spreadsheet support for managers
  • Assist in collecting outstanding invoices
  • Prepare, organize, and maintain project billing and contract maintenance books.
  • Provide a professionally maintained office environment.

Qualifications
Education & Experience
REQUIRED:
  • High school diploma
  • Excellent communication skills
  • Ability to maintain a high level of trust and confidentiality with sensitive items
  • Positive attitude and the ability to work with and learn from others
  • Computer skills to include: word processing and spreadsheet applications
  • Interpersonal skills to effectively communicate with both internal and external customers
  • Skill in organizing and establishing priorities
  • Excellent attention to detail
  • Ability to work independently
  • Ability to handle multiple tasks and prioritize workload accordingly

PREFERRED:
  • Knowledge of the Construction industry
  • Experience with MS Suite
  • Experience using COINs
  • Experience with Schedule of Values (AIA docs)
  • Project management assistant experience
  • Accounting experience

Benefits
Benefits
  • Medical and Dental (100% of the premium covered by Miller Electric)
  • 401k retirement with company matching
  • Vision plans
  • Disability Insurance
  • Basic and Supplemental Life Insurance
  • Flexible Spending Accounts
  • Travel Accident Insurance
  • Paid Vacation & Holidays
  • Tuition Reimbursement Program
  • College Coach Services

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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