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Project Admin Assistant Jobs in Virginia (NOW HIRING)

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Real Estate Admin Assistant

Chesapeake, VA · On-site

$21/hr

Real Estate Admin Assistant Full Time | Temp to Hire Monday - Friday, 8 am - 5pm $21+ DOE ... Help ensure smooth operations across multiple properties and projects * Provide excellent customer ...

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Accounting Admin Assistant

Norfolk, VA · On-site

$18/hr

Accounting Administrative Assistant Full Time | Temp to Hire Monday - Friday | 6am - 2pm $18/hour ... Support the accounting department with administrative tasks and special projects * Maintain ...

Chenega Systems

Project Administrator

Arlington, VA · On-site

Overview Project Administrator Arlington, VA Are you ready to enhance your skills and build your ... items, and project artifacts. * Assist with scheduling, resource allocation, and other ...

Chenega Systems

Project Administrator

Arlington, VA · On-site

Overview Project Administrator Arlington, VA Are you ready to enhance your skills and build your ... items, and project artifacts. * Assist with scheduling, resource allocation, and other ...

Hourigan

Project Administrator

Richmond, VA · On-site

The Project Administrator will work alongside a Project Engineer and Project Manager and will ... Essential Duties and Responsibilities: * Assist with the preparation, processing, tracking, and ...

Hourigan

Assistant Project Manager

Richmond, VA · On-site

The Assistant Project Manager typically manages multiple projects at one time, usually in different ... Collaborate with Project Administrator and Project Manager in completion of close-out activities.

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All JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Virginia

Project Admin Assistant information

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How much do project admin assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project admin assistant in Virginia is $23.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $26.68 per hour, depending on experience, location, and employer.

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
What cities in Virginia are hiring for Project Admin Assistant jobs? Cities in Virginia with the most Project Admin Assistant job openings:
Project Admin Assistant jobs near you
Assistant Project Coordinator

Assistant Project Coordinator

Inmarsat Government, Inc

Reston, VA • On-site

Other

Posted 27 days ago

Job description

At Viasat/Inmarsat Government, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

WHAT YOU’LL DO: We are currently seeking a multi-faceted, meticulous Project/Administrator Assistant to support a diverse set of our Mobile Services customers around the world. The Project/Administrator Assistant provides administrative and logistical support to these important customers and supports the Project Lead. Project/Administrator Assistant support includes submitting orders, processing received orders, provisioning services and tracking the status of services and their expiration dates.

Logistical support includes tracking equipment inventory and shipments for new orders and RMAs. Attention to detail is critical as the Project/Administrator Assistant will interact directly with both internal technical and financial support staff as well as external customers regarding the status of orders, services, and equipment. Primary Duties and Responsibilities: Receive, process, submit, and track orders for third-party vendors.

Provision (activate), new services and service extensions for end users. Track service beginning and end dates and keep internal stakeholders and end user customers aware of approaching service end dates. Process Return Material Authorization (RMA) requests.

Track RMA status and physical equipment location throughout the RMA process. Maintain an accurate inventory of relevant hardware to include serial number, part number, configuration information, and physical location. Create and manage large database and electronic files to ensure the performance, security, and integrity of databases, ensuring all service data is available for use by multiple internal teams.

Incorporate the use of a Database Management System (DBMS) to organize, store, secure, and retrieve data efficiently. Job Requirements: Minimum of 5-years’ experience in a Project/Administrator Assistant or similar role. Excellent customer service and interpersonal skills.

Excellent organizational skills and ability to prioritize assigned tasks based on guidance. Demonstrated proficiency in the use of core software applications including Microsoft Word, Excel, and PowerPoint, through skills such as data analysis, creating complex presentations, and using features like macros, pivot tables, and mathematical formulas. Ability to establish and maintain a high-level of customer trust and confidence as a knowledge expert regarding the status of assigned tasks.

Ability to work and diligently work to provide clear, concise, accurate, and timely responses to customer enquiries regarding their services and equipment. Ability to work independently and as part of a team. Ability to look for ways to improve internal processes and procedures to improve work flow, anticipate needs, and improve efficiency.

Other Skills / Abilities: Demonstratable experience and expertise working with technical teams. Customer Service Focused – the ability to deliver sustained high performance and high levels of customer satisfaction. Analytical thinker, metrics driven.

Excellent verbal, written and presentation skills to effectively communicate order and equipment status to internal and external organizations. Strong problem-solving skills, critical thinking, excellent analytical ability. Self-starter, able to work alone as well as in a team environment.

Ability to communicate both verbally and in writing in a clear and concise manner. Work well under pressure with differing levels of management. Ability to maintain confidential information and communications.

EDUCATION / CERTIFICATIONS: Associate’s degree in Technical or Business Curriculum Bachelor’s Degree preferred Ability to obtain DoD Secret Security Clearance

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