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Project Admin Assistant Jobs in Pennsylvania (NOW HIRING)

Acro Service Corporation

Be Seen First

Assembler

Austin, TX · On-site

$19/hr

Position Description We are seeking an ATX Assembler to perform electronic assembly, disassembly, modification, and inspection of production subassemblies. The position requires following work ...

Smartronix

admin/office

Northern Cambria, PA · On-site

$15.25 - $21/hr

We are looking for a Admin assist/accounting, Payroll, Data entry, Medical Biller,..Position ... met - Assist with other projects and departments as needed Interested Applicant Should Forward ...

Smartronix, Inc.

admin/office

Northern Cambria, PA

$15.25 - $21/hr

We are looking for a Admin assist/accounting, Payroll, Data entry, Medical Biller,..Position ... met - Assist with other projects and departments as needed Interested Applicant Should Forward ...

LHH US

Admin Assistant - Part Time

Wayne, PA · On-site

$22 - $25/hr

Part-Time Administrative Assistant Location: Delaware County, PA Schedule: Monday through Friday ... projects, document organization, and administrative tasks. · Help maintain a professional ...

LHH US

Admin Assistant - Part Time

Wayne, PA · On-site

$22 - $25/hr

Part-Time Administrative Assistant Location: Delaware County, PA Schedule: Monday through Friday ... projects, document organization, and administrative tasks. · Help maintain a professional ...

LHH US

HR Admin Assistant

Philadelphia, PA · Hybrid

$21.50/hr

Provide administrative support for HR initiatives and ad-hoc projects * Assist with the rollout of a new Learning Management System (LMS) * Partner with HR leadership on various day-to-day activities ...

LHH US

Financial Admin Assistant

Philadelphia, PA · On-site

$20 - $25/hr

Financial Administrative Assistant Location: Philadelphia, PA 19121 Schedule: Fully Onsite Pay Rate ... projects * Provide support for finance-related meetings and organizational initiatives ...

LHH US

Financial Admin Assistant

Philadelphia, PA · On-site

$20 - $25/hr

Financial Administrative Assistant Location: Philadelphia, PA 19121 Schedule: Fully Onsite Pay Rate ... projects * Provide support for finance-related meetings and organizational initiatives ...

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All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Pennsylvania

Project Admin Assistant information

See Pennsylvania salary details

$13

$23

$35

How much do project admin assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for project admin assistant in Pennsylvania is $23.69, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $26.97 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in Pennsylvania are hiring for Project Admin Assistant jobs?

Cities in Pennsylvania with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $49,285 per year, or $23.7 per hour.

Project Admin

Agostino Utilities LLC

Schwenksville, PA

Full-time

Re-posted 10 days ago

Job description

Company Overview:

 Agostino Utilities is a premier electric utility company specializing in rapid mobilization, power restoration services, and storm chasing to support utility companies during emergencies and adverse weather conditions. With a focus on reliability, efficiency, and innovation, we provide essential solutions to help our clients restore power quickly and effectively, ensuring the safety and well-being of communities. 

Position Overview:

We are seeking a detail-oriented and organized Project Administrator to support project management and ensure smooth operations for our commercial electrical projects. This role is vital in coordinating project documentation, managing schedules, and maintaining effective communication between project stakeholders. The ideal candidate will be highly proactive, dependable, and skilled at multitasking.

Responsibilities:

Assist Project Managers with project coordination and administrative tasks.

Prepare, organize, and maintain project documentation, including contracts, RFIs, submittals, change orders, and meeting minutes.

Track and manage project schedules, deadlines, and deliverables.

Maintain accurate project records

Communicate effectively with internal teams, clients, and subcontractors to resolve issues and ensure project milestones are met.

Monitor project budgets, process invoices, and track expenses in collaboration with the accounting team.

Support the preparation of bids, proposals, and project reports.

Ensure compliance with company policies, safety standards, and project requirements.

Manage logistics for project meetings, including scheduling, preparing agendas, and distributing materials.

Qualifications:

Minimum of 2 years in project administration or a similar role, preferably in the construction or electrical industry.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.

Strong communication, and problem solving skills, with the ability to work effectively under pressure in fast paced environments.

Experience with project management software.

Location:

Schwenksville, PA

Benefits: 

Competitive salary and benefits package 

Opportunities for professional development and career advancement 

Dynamic and collaborative work environment 

Contribution to critical infrastructure and emergency response efforts 

Qualifications:

Minimum of 2 years in project administration or a similar role, preferably in the construction or electrical industry.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.

Strong communication, and problem solving skills, with the ability to work effectively under pressure in fast paced environments.

Experience with project management software.

Join Our Team:

Join our team and play a key role in supporting our mission to provide reliable and effective rapid mobilization and power restoration services to utility companies. If you are a strategic thinker with a passion for project management and emergency preparedness, we invite you to apply for the position of Project Administrator. Take the next step in your career and contribute to our commitment to excellence and innovation. Apply now! 

Requirements

Required Skills/Abilities:

Excellent organizational skills and attention to detail.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite or similar software.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

Apply