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Project Admin Assistant Jobs in Kentucky (NOW HIRING)

BAE Systems

Admin Assistant V

Louisville, KY · On-site

$16.75 - $22.50/hr

The Administrative Assistant provides comprehensive, high-level support to the Director of ... Undertake and track specific projects as assigned, ensuring deadlines are met and deliverables are ...

ORR Protection

Project Administrator

Louisville, KY · On-site

PROJECT ADMINISTRATOR ABOUT ORR ORR Protection is a national leader in fire and life safety ... Ability to track budgets, assist with updating forecasts and execute project invoicing. * Must ...

ORR Protection

Project Administrator

Louisville, KY · Hybrid

PROJECT ADMINISTRATOR ABOUT ORR ORR Protection is a national leader in fire and life safety ... Ability to track budgets, assist with updating forecasts and execute project invoicing. * Must ...

ECS Southeast, LLP

Project Administrator

Louisville, KY · On-site

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

ECS Ltd

Project Administrator

Louisville, KY · On-site

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

ECS Ltd

Project Administrator

Louisville, KY · On-site

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

KLH Engineers

Project Manager

Lexington, KY · On-site

Create proposals * Assist marketing in RFP's/Opportunities * Assist studio director in the "Go/No ... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of ...

KLH Engineers

Project Manager

Louisville, KY

Create proposals * Assist marketing in RFP's/Opportunities * Assist studio director in the "Go/No ... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of ...

KLH Engineers

Project Manager

Fort Thomas, KY · On-site

Create proposals * Assist marketing in RFP's/Opportunities * Assist studio director in the "Go/No ... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of ...

BAE Systems

Project Dir I - Admin

York, PA · On-site

Partner with the CMS program manager community to provide program management expertise and assist ... Experience managing program/project performance, cost control, and schedule adherence using Earned ...

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Project Admin Assistant information

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How much do project admin assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project admin assistant in Kentucky is $20.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $23.37 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in Kentucky are hiring for Project Admin Assistant jobs?

Cities in Kentucky with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Kentucky as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $42,702 per year, or $20.5 per hour.

Admin Assistant V

Louisville, KY • On-site

BAE Systems
National Security and International Affairs • 10K+ employees

8.4

Company rating: 8.4 out of 10

Based on 151 frontline employees who took The Breakroom Quiz

10th of 49 rated military and defense

People enjoy working here

Good employer

Recommended by students

Learn more about BAE Systemsexternal

$16.75 - $22.50/hr

Other

Posted 14 days ago

Job description


Position Summary:
The Administrative Assistant provides comprehensive, high-level support to the Director of Operations. This is not a traditional clerical role; it requires a sophisticated blend of executive administration, data analysis, and project coordination. The incumbent will act as a primary point of contact for the Director, managing confidential information and producing reports and presentations necessary to lead the operational unit. This role requires a professional who is proactive, detail-oriented, and possesses an expert-level command of the Microsoft Office Suite.
Key Responsibilities:
  • Perform advanced and diversified duties that support the daily operations of the Senior Director, ensuring seamless scheduling and communication.
  • Manage highly sensitive and confidential information regarding personnel, finance, and strategic projects with absolute discretion.
  • Draft, edit, and finalize professional correspondence and reports; serve as a liaison between the Director and internal/external stakeholders.
  • Apply a thorough knowledge of organizational policies and practices to ensure all administrative actions are compliant with company standards.
  • Gather, collect, and verify data from multiple sources (Finance, HR, Purchasing) to create a unified view of operational performance and projects as assigned.
  • Create senior level PowerPoint presentations that translate complex data into clear, visual narratives for leadership reviews.
  • Leverage the full Microsoft Office Suite and functional business software to automate reports and enhance data tracking.
  • Undertake and track specific projects as assigned, ensuring deadlines are met and deliverables are organized.
  • Identify bottlenecks in administrative or operational processes and design new workflows to increase efficiency.

Required Skills and Education
  • Demonstrated, extensive experience in Excel (advanced data manipulation), Teams, PowerPoint (executive-level deck creation), and Word.
  • Experience using business software to track data, generate reports, and manage project timelines.
  • Ability to draft professional correspondence, memos, and reports.
  • Minimum of an Associates Degree in Business Administration, Communications, or related field.
  • 7-10+ years of administrative experience, with at least 3-5 years supporting C-suite or Senior Director-level executives.
  • Advanced proficiency in Microsoft 365 (specifically Outlook for complex scheduling, Teams for connecting multiple functions, Excel for data tracking/reporting, and PowerPoint for executive presentations).
  • Exceptional verbal and written communication skills, with the ability to interact confidently with high-level leadership.
  • Proven experience working within an operations environment (e.g., manufacturing, defense, or logistics) where they have managed complex workflows and cross-functional dependencies.
  • Proven expertise in managing complex, high-priority calendars, coordinating international/multi-site travel, and acting as a liaison who can prioritize requests based on the Director's strategic goals.
  • Experience leading small-to-medium administrative projects (e.g., implementing a new tracking system, organizing Face to Face meetings, or managing departmental budgets).

About BAE Systems Platforms & Services Posting
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
Preferred Skills and Education
  • Bachelor's Degree in Business Administration, Communications, or related field
  • Microsoft Certified
  • Eligibility for secret level clearance
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About BAE Systems

Sourced by ZipRecruiter

At BAE Systems, we provide some of the world's most advanced, technology-led defence, aerospace and security solutions. We employ a skilled workforce of more than 93,000 in around 40 countries. Working with customers and local partners, we develop, engineer, manufacture, and support products and systems to deliver military capability, protect national security and people, and keep critical information and infrastructure secure.

Industry

National security and international affairs and it services

Company size

10,000+ Employees

Headquarters location

Falls Church, VA, US

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