ZipRecruiter

Log In

1

Project Admin Assistant Jobs in Kentucky (NOW HIRING)

Vigilance

Office Administrator

Lexington, KY · On-site

$15.75 - $21.50/hr

The Office Administrator is expected to proactively identify needs, improve administrative ... Assist with office improvement projects Human Resources Support • Assist with onboarding new ...

New

CYNET SYSTEMS

Assembly Administrator

Georgetown, KY · On-site

$35/hr

Bachelor's degree or higher. * 2+ years as Admin for PE. * 2+ years experience working on Project Budget support and maintenance. * 2+ years experience working on Asset management. * Experience ...

Kentucky Department for Public Health

$23.50 - $29.22/hr

... and project modifications. The Network Administrator will maintain reports and data quality ... The employee will also assist with Help Desk requests and perform other duties as assigned. If you ...

TeamGOV, INC.

Be Seen First

System Administrator (6- Month Contract-Hire)

Fort Knox, KY · On-site

$80K - $90K/yr

The Systems Administrator will assist in the administration, monitoring, and maintenance of the HVA ... Various types of project work as assigned What we are looking for: * 2+ years of experience in ...

Robert Half

Payroll Administrator

Lexington, KY · On-site

$24.25 - $32.75/hr

... with project and workforce needs. Responsibilities: * Process full-cycle payroll for a large ... Record payroll-related journal entries, reconcile payroll accounts, and assist with month-end close ...

Team Travel Source

Account Admin

Louisville, KY

$18.25 - $24.75/hr

The Account Administrative Assistant will work with their team on multiple administrative duties to ... Strength in multi-tasking - Must be able to handle multiple phones, projects and tasks at once.

previous page

Showing results 41-60

All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Kentucky

Project Admin Assistant information

See Kentucky salary details

$12

$20

$30

How much do project admin assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project admin assistant in Kentucky is $20.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $23.37 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in Kentucky are hiring for Project Admin Assistant jobs?

Cities in Kentucky with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Kentucky as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $42,702 per year, or $20.5 per hour.

Office Administrator

Vigilance

Lexington, KY • On-site

$15.75 - $21.50/hr

Other

PTO

Posted yesterday

New

Job description

Company Description

Vigilance is a private intelligence and investigative services company specializing in advanced open-source intelligence operations that support due diligence, online risk assessments, and risk mitigation. The team is composed of experienced professionals, including former intelligence officers, special operators, and federal law enforcement agents. Vigilance serves a diverse client base, including Fortune 500 companies, high net worth individuals, family offices, and law firms. The company focuses on discreet, effective, and tailored services designed around each client’s specific needs, offering an environment where precision and professionalism are highly valued.


Role Description

The Office Administrator role at Vigilance is a full-time, on-site position based in Lexington, KY. functions of Vigilance. This position serves as the central point of coordination for office operations, scheduling, travel, and administrative support, allowing leadership to remain focused on strategic priorities.

This role requires exceptional organization, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment. The Office Administrator is expected to proactively identify needs, improve administrative processes, and ensure daily operations run efficiently.


Primary Responsibilities


Executive & Administrative Support

• Manage calendars and scheduling for leadership

• Coordinate internal and external meetings

• Book travel, hotels, flights, rental cars, and itineraries

• Register employees for conferences, training, and events

• Maintain organized travel documentation

• Assist leadership with day-to-day administrative requests


Office Administration

• Serve as the primary point of contact for office administrative needs

• Maintain office organization and supplies

• Coordinate incoming and outgoing shipments

• Maintain administrative documentation and records

• Coordinate vendor communication

• Assist with office improvement projects


Human Resources Support

• Assist with onboarding new employees

• Prepare onboarding materials and documentation

• Track PTO time and administrative records


Financial & Administrative Coordination

• Track recurring subscriptions and renewals

• Track departmental spending and assist leadership with budget visibility

• Maintain purchasing logs and monitor recurring operational expenses

• Assist in preparing annual departmental budget recommendations


General Operations Support

• Assist leadership with special projects

• Research vendors, products, and service providers

• Document internal procedures

• Recommend improvements to administrative workflows

• Provide administrative support across departments as needed


Preferred Experience

• 1-3 years of experience in an administrative, office support, executive assistant role

• Strong organizational and time management skills with the ability to prioritize multiple projects simultaneously

• Experience coordinating calendars, scheduling meetings, and making travel arrangements

• Excellent written and verbal communication skills with a professional and courteous demeanor

• Proficiency with Microsoft Office (Outlook, Word, Excel, and Teams)

• Ability to handle confidential information with professionalism and discretion

• Self-motivated with the ability to work independently while also collaborating effectively with a team

• Comfortable working in a fast-paced, growing small business where priorities may shift throughout the day

• A proactive mindset with a willingness to take ownership of projects and continually improve processes

• A natural problem solver who enjoys helping others stay organized, anticipates needs before they arise, and takes pride in keeping operations running smoothly.

Apply