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Project Admin Assistant Jobs (NOW HIRING)

Jgmusa

Project Admin (Traveling)

Daytona Beach, FL · On-site

$34.44/hr

Project Admin Type: Temporary | 1 year Schedule: 6x10s, Monday-Saturday | Per diem paid 7 days/week ... Support the PM and Superintendent with coordination of site activities and resources * Assist with ...

New

Sigma Systems, Inc.

Admin Assistant

Ridgefield, CT

$18 - $24.25/hr

37604445 Admin Assistant, Ridgefield, CT, 5 Months Sigma Systems is seeking an Admin Assistant to ... Assists in special projects as assigned. * Responsible for organization and maintenance of ...

New

K&M Tire

Admin Assistant

Delphos, OH · On-site

$15 - $17/hr

Support company goals and uphold K&M Values. * Assist with organizing and managing projects and volunteer activities (level II) * Provide admin support to other departments (level II) * Ability to ...

ATS Welding

Project Admin

Snyder, TX · On-site

Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems. Skills, Requirements ...

VOLT

Project Admin - Construction

Coeur D Alene, ID · On-site

$25 - $30/hr

As a Project Admin you will: * Assist in the design and coordinate with the construction design representatives for the selection of proper materials for new construction, maintenance and replacement ...

Acadia Landscape Co.

Admin Assistant

Knoxville, TN · On-site

$17.25 - $23.25/hr

... designers, and project managers, and Irrigation and snow removal services administration ... Acadia Landscape Co. has Admin Assistant positions available for motivated, experienced, and ...

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Project Admin Assistant information

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How much do project admin assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for project admin assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities are hiring for Project Admin Assistant jobs?

Cities with the most Project Admin Assistant job openings:

What states have the most Project Admin Assistant jobs?

States with the most job openings for Project Admin Assistant jobs include:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.

Project Admin (Traveling)

Jgmusa

Daytona Beach, FL • On-site

$34.44/hr

Other

Posted 2 days ago

New

Job description

Project Admin

Type: Temporary | 1 year

Schedule: 6x10s, Monday-Saturday | Per diem paid 7 days/week

Job Overview

We are seeking an organized, detail-oriented Project Administrator to support daily administrative and operational functions on our Daytona construction site. You'll work closely with the Project Manager, Site Superintendent, foremen, and trades teams (millwrights, ironworkers, welders, etc.) to keep the project running smoothly. This is a fast-paced, on-site role requiring a proactive, hands-on individual.

Responsibilities

Administrative Support

  • Maintain project documentation: contracts, permits, and site records
  • Prepare daily, weekly, and monthly reports
  • Schedule meetings, prepare agendas, and take minutes
  • Track deliverables and timelines to ensure deadlines are met
  • Maintain accurate timekeeping records for site personnel and submit to payroll

Project Coordination

  • Support the PM and Superintendent with coordination of site activities and resources
  • Assist with procurement, inventory tracking, and delivery coordination
  • Monitor project budgets, invoices, and expenses
  • Coordinate communication between foremen and management
  • Manage document control to keep site records current

Compliance & Safety

  • Track safety certifications, licenses, and required training
  • Support safety protocol compliance and site inspection reporting
  • Help organize safety meetings and file required documentation

Communication & Liaison

  • Serve as point of contact between management, on-site trades, and vendors
  • Facilitate coordination between field operations and head office

Problem Solving

  • Proactively flag and help resolve delays, document inconsistencies, or resource shortages
Requirements
  • High school diploma/GED required; Associate's or Bachelor's in Business Administration, Construction Management, or related field a plus
  • 2+ years administrative experience, preferably in construction or industrial projects
  • Procore experience highly preferred
  • Timekeeping experience required
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong organizational, multitasking, and communication skills
  • Comfortable working on-site in a physically demanding, outdoor environment
Working Conditions
  • Primarily on-site in a construction environment
  • Exposure to varying weather conditions
  • Occasional travel between job sites/offices
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