ZipRecruiter

Log In

1

Project Admin Assistant Jobs (NOW HIRING)

Landmark Structures

Project Admin

Southlake, TX · On-site

Meet with the PM/APM weekly to review and assist with tasks as required * Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles

Southwest - Carlton Staffing

Be Seen First

Fabrication Project Admin

Houston, TX · On-site

$22 - $27/hr

We're hiring a Fabrication Project Admin for our Southeast Houston area client! We are looking for ... Let our knowledgeable staff assist you today. Visit www.carltonstaffing.com . Company Description ...

ATS Welding

Project Admin

Marriott Slaterville, UT · On-site

Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems. Skills, Requirements ...

ATS Welding

Project Admin

Snyder, TX · On-site

Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems. Skills, Requirements ...

ANISTAR TECHNOLOGIES INC

Admin Assistant

Dayton, OH · On-site

$22 - $26/hr

Assistant the project manager with administrative tasks to include application processing The ideal candidate will possess the following : * 2+ years of admin experience in a hospital setting Anistar ...

NSC Staffing

Admin Assistant

Dayton, OH · On-site

$22 - $26/hr

Track/manage peer reviews * Assist the project manager with administrative tasks to include application processing The Ideal Candidate Will Possess The Following * 2+ years of admin experience in a ...

NSC

Admin Assistant

Dayton, OH · On-site

$22 - $26/hr

Assistant the project manager with administrative tasks to include application processing The ideal candidate will possess the following : * 2+ years of admin experience in a hospital setting Anistar ...

next page

Showing results 1-20

All JobsProject Admin Assistant Jobs

Project Admin Assistant information

See salary details

$13

$23

$35

How much do project admin assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project admin assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
What cities are hiring for Project Admin Assistant jobs? Cities with the most Project Admin Assistant job openings:
What states have the most Project Admin Assistant jobs? States with the most job openings for Project Admin Assistant jobs include:
Project Admin Assistant jobs near you
Project Admin

Project Admin

Landmark Structures

Southlake, TX • On-site

Other

Posted 24 days ago

Job description

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

The Project Admin is accountable for the execution of project administration functions as directed by the Project Manager or APM.

  • Meet with the PM/APM weekly to review and assist with tasks as required
  • Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles
  • Notify Accounting of Actual Substantial Completion and Final Completion Dates
  • Set up and maintain project files in Procore
  • Complete any Building Permit Applications and Coordinate with Accounting for Payment
  • Create and Manage Commitments (subcontracts and LOI's)
    • Send new vendor packets to Subs that are not in our system
    • Compile subcontracts
    • Compile all supporting documents
    • Send subcontracts to all signatories through DocuSign
    • Ensure that all subcontractors have an approved certificate of insurance (COI), through IBTX, and a fully signed subcontract agreement on file prior to start of work
  • Own the temp power process and manage transition to permanent power
  • Assist the Project Manager with completing and maintaining the CET Project Planning & Review Form
  • Assist the Project Manager with setting up project planning meetings
  • As required assist the Project Manager/APM to compile and submit project submittals
  • Review plans and specifications to complete submittal registers
  • Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle of the project until final submission of the approved O&M manual to the owner
  • Assist as required with compiling back up documents for monthly billings

Qualifications:

Education:

  • High School Diploma or GED

Experience Required:

  • 3 to 5 years of similar experience

 Desired Qualifications:

  • Exposure to project management functions in a construction industry involving self-performance of construction works
  • Experience with Procore, DocuSign, and Adobe PDF

Competencies:

To perform the job successfully an individual should demonstrate the following competencies:

  • Excellent interpersonal and organizational capabilities
  • Collaborative in approach to identifying issues and driving them to conclusion
  • Effective written and verbal communication skills
  • High level of attention to detail
  • Good time management skills
  • Assumes responsibility for project success
  • Proficiency in technical concepts related to construction execution
  • Ability to navigate technology
  • Proficient in MS Office applications

EOE, including disability/vets

#SPO

Apply