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Construction Administrative Assistant

Worthington, OH · On-site

$45K - $55K/yr

Construction Administrative Assistant Worthington, Ohio (Fully Onsite) Pay: $45,000 - $55,000 depending on experience A growing construction team in Worthington, OH is seeking a detail-oriented ...

Snelling Staffing - El Paso/Las Cruces

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Construction Administrative Assistant

El Paso, TX · On-site

$15 - $18/hr

Construction Administrative Assistant (QuickBooks Required) Position Summary The Construction Administrative Assistant supports daily office operations, project coordination, and financial ...

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Construction Administrative Assistant information

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How much do construction administrative assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for construction administrative assistant in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

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Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,751 per year, or $21 per hour.

Construction Administrative Assistant

Capital Construction

Fresno, CA • On-site

$25 - $29/hr

Full-time

Posted 16 days ago

Job description

About Us:
Capitan Construction is seeking an experienced and highly organized construction administrative assistant to support our office, accounting, and project operations. The ideal candidate will have prior administrative experience in the construction industry, strong attention to detail, and hands-on proficiency with QuickBooks. Capitan Construction is a leading construction firm specializing in residential, commercial, and industrial projects. With a commitment to quality, innovation, and client satisfaction, we deliver exceptional results that exceed expectations.
Position Overview:
The construction administrative assistant will play a crucial role in providing administrative support to the construction team and ensuring the smooth day-to-day operations of the company.
This position requires someone who can manage multiple priorities, maintain accurate records, communicate professionally, and provide dependable support to leadership, project managers, field personnel, subcontractors, and vendors. The ideal candidate will be proactive, reliable, and able to communicate effectively with team members and external stakeholders.
This is an exciting opportunity for a motivated individual to join a dynamic team and contribute to the success of our construction projects. If you are a proactive and detail-oriented administrative professional with a passion for the construction industry, we invite you to apply for the construction administrative assistant position at Capitan Construction.
Key Responsibilities:
  • Enter and maintain accurate financial information in QuickBooks.
  • Manage correspondence, including answering phone calls, responding to emails, creating spreadsheets, and generating bids from templates.
  • Assist with document management, including filing, scanning, and organizing construction project files.
  • Coordinate meetings, appointments, and travel arrangements for construction team members as needed.
  • Prepare and distribute project-related documents, including contracts, proposals, and reports.
  • Assist with the preparation and submission of construction permit applications and other regulatory documents.
  • Maintain accurate records of construction project expenses, including invoices, receipts, and purchase orders.
  • Maintain organized project files, contracts, change orders, permits, and subcontractor documentation.
  • Assist with the procurement of materials and supplies for construction projects, including obtaining quotes and placing orders.
  • Liaise with subcontractors, vendors, and suppliers to coordinate deliveries and resolve any issues or discrepancies.
  • Assist with the preparation and organization of construction project schedules, including updating project timelines and milestones.
  • Adhere to company policies, procedures, and safety standards at all times.
  • Promote Capitan Construction's standards of professionalism, teamwork, accountability, and service.

Qualifications:
  • High school diploma or equivalent.
  • Proficiency in QuickBooks is a MUST!
  • Proven experience as an administrative assistant, preferably in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and construction management software.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
  • Knowledge of construction terminology, processes, and procedures is a plus.

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