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Construction Administrative Assistant Jobs (NOW HIRING)

McCord Group Construction Recruiting Solutions

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Construction Administrative Assistant

Seattle, WA · On-site

$65K - $80K/yr

We are Seeking a Qualified Construction Administrative Assistant! Job Responsibilities include: * Manage all office functions in our Issaquah location * Provide support to Senior Management, Project ...

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CLT Recruiters

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Construction Administrative Assistant

Brooklyn, NY · On-site

$50K - $57K/yr

A well-established luxury residential construction firm based in Brooklyn is seeking a reliable and detail-oriented Construction Administrative Assistant with previous construction administration ...

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How much do construction administrative assistant jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for construction administrative assistant in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What Does a Construction Administrative Assistant Do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

How does a Construction Administrative Assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What are the key skills and qualifications needed to thrive as a Construction Administrative Assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

What are Construction Administrative Assistants?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.
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Construction Administrative Assistant jobs near you
Construction Administrative Assistant

Construction Administrative Assistant

NW Recruiting Partners

Tacoma, WA

$65K - $80K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Construction Administrative Assistant

Tacoma, WA

Our client, an established provider of landscape and civil construction services, is looking for a Construction Administrative Assistant to join their team.

This role offers the opportunity to support public works projects across the Puget Sound region while gaining hands-on exposure to state and local agency work. You will provide administrative, document control, and coordination support to project managers and field teams, helping keep project records accurate, organized, and aligned with contract and agency requirements.

This is an ideal opportunity for someone early in their construction career, who wants to grow into an Office Engineer or Contract Administrator role.

Construction Administrative Assistant Responsibilities:

  • Assist with document control, including organizing and maintaining project files, logs, and correspondence.
  • Support tracking of submittals, RFIs, and change orders through data entry, follow-ups, and status updates.
  • Help prepare and distribute meeting minutes, daily reports, project updates, and related communications.
  • Assist with certified payroll collection and prevailing wage documentation.
  • Coordinate paperwork with subcontractors and vendors, including insurance, contracts, and onboarding documents.
  • Support project teams with permit tracking and agency documentation requirements.
  • Maintain digital filing systems using platforms such as Procore, SharePoint, and related tools.
  • Provide general administrative support, including scheduling, email coordination, filing, and project team assistance.
  • Assist with project closeout documentation, final records, and required closeout packages.

Construction Administrative Assistant Qualifications:

  • At least 1 year of administrative experience within the construction industry.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook. (Experience in Bluebeam/Procore or similar tools is a plus)
  • Experience supporting field teams, project managers, subcontractors, or vendors.
  • Basic understanding of public works documentation, certified payroll, or prevailing wage requirements.
  • Ability to manage multiple tasks, prioritize deadlines, and support active project teams.
  • Strong communication skills and a willingness to learn public works project requirements.

Company Benefits:

  • Medical, dental, and vision insurance.
  • 401k with company match.
  • Paid time off and holidays.
  • Opportunities for growth within a stable pipeline of public works projects.

Compensation: $65,000 - $80,000 annually (DOE)

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