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Construction Administrative Assistant Jobs (NOW HIRING)

Murphy Brothers Contracting

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Construction Administrative Assistant

Mamaroneck, NY · On-site

$45K - $65K/yr

We are a Residential and Commercial General Contractor performing work in Westchester and Southern Fairfield Counties seeking a Construction Administrative Assistant to become a part of our team!

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Construction Administrative Assistant information

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$12

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$29

How much do construction administrative assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for construction administrative assistant in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

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Cities with the most Construction Administrative Assistant job openings:

Who are the top companies hiring for Construction Administrative Assistant jobs?

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What states have the most Construction Administrative Assistant jobs?

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For Construction Administrative Assistant jobs, the most frequently searched job titles are:

Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 75% Full Time, 21% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,751 per year, or $21 per hour.

Construction Administrative Assistant

North Canton, OH • On-site

Fred Olivieri Construction Company
Construction • 51 - 200 employees
Learn more about Fred Olivieri Construction Companyexternal

$17 - $21.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Fred Olivieri Construction Company is currently looking for a full-time Construction Administrative Assistant. This position is responsible for general administrative support and specific responsibilities relating to the pre-construction, construction, and post construction activities. The ideal candidate must have very strong multi-tasking, communication, and organizational skills as well as strong clerical and computer skills. Attention to detail is an essential quality needed for this job. Must be able to work well under pressure while handling multiple deadlines on a day-to-day basis.


Duties/Responsibilities:

Administrative

  • Provide general daily support and completion of all administrative responsibilities
  • Prepare written correspondence, ensuring accuracy and consistent formatting
  • Process, file, and distribute paperwork
  • Participate in process review, evaluation, and improvement
  • Perform other duties as assigned

Pre-Construction Activity Support

  • Set up all electronic files for job start-up
  • Ensure all insurance/bonds, building permits, security deposits, and other necessary documents are ordered
  • Assemble Superintendent book for the job site, which includes all drawings
  • Prepare exhibits and send with subcontracts
  • Create and maintain subcontractor and contact lists for each project
  • Prepare and track all purchase orders, subcontracts and change orders
  • Set up temporary utilities, job trailers, dumpsters, etc. as needed
  • Compose correspondence for Project Managers

Construction Phase Support

  • Maintain ongoing knowledge of the progress of assigned projects
  • Act as a liaison with clients, architects, subcontractors, superintendents, etc.
  • Provide support to the Project Manager throughout the length of the project
  • Prepare and distribute weekly reports, photos, schedule updates, and drawing revisions
  • Ensure drawing revisions are uploaded to Procore and distributed to subcontractors, suppliers, superintendents, and Project Managers

Post-Construction Activity Support

  • Communicate with subcontractors for any final change orders, retainer releases, and warranty statements
  • Cancel any company utilities/rentals on the job site
  • Obtain Certificate of Occupancy
  • Ensure all inspection reports are received
  • Prepare and submit required documents to landlords or owners are required
  • Collect and prepare As-Built drawings for submittal
  • Prepare close-out paperwork
  • Track subcontractor warranties and all other close-out documents


Required Skills/Abilities:

  • Excellent organizational skills and attention to detail with strong follow-up skills and commitment to deadlines
  • Excellent computer skills, including Microsoft Office - Outlook, Excel, Word, PowerPoint, and Adobe
  • Strong verbal and written communication skills
  • Ability to work in a fast-paced, ever-changing environment
  • Resourceful, dependable and accountable
  • Ability to be flexible and adapt to changing priorities


Preferences:

  • Experience working for a Construction company or Architecture/Engineering Firm
  • Experience in an Administrative role


Work Environment and Physical Demands:

  • Professional office environment
  • Routinely use standard office equipment such as computers, phones, photocopiers, file cabinets, and postage machine
  • Prolonged periods of sitting at a desk


Work Schedule:

  • Standard office hours - Monday through Friday


Benefits:

  • 401K
  • Paid Time Off (PTO)
  • Paid Holidays
  • Medical
  • Dental
  • Vision
  • Short Term and Long Term Disability
  • Voluntary Life Insurance

Note: Fred Olivieri Construction Company participates in the Ohio Bureau of Workers' Compensation Drug Free Safety Program. In compliance with this program, the company conducts pre-employment background checks and drug screens for all positions. This company is an E-Verify and equal opportunity employer. In exchange for your talents, we offer competitive compensation and benefits.

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