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Programs Assistant Jobs (NOW HIRING)

Restore Education

Programs Assistant

San Antonio, TX · On-site

$16 - $21/hr

POSITION GOALS The Programs Assistant will be responsible for volunteer and event coordination, partner and stakeholder engagement, outreach and recruitment activities, communications and grant ...

ymcadetroit

Family Programs Assistant

Farmington, MI · On-site

Employee Assistance Program & Retirement Plan General Function The Program Aide will be responsible for assisting with the preparation, implementation, and event management of youth and adult ...

The Salvation Army

Youth Programs Assistant

Quincy, IL

$17.36 - $21.71/hr

The Quincy Kroc Center is seeking an enthusiastic, organized, and caring Youth Programs Assistant to support our after school programs, day camps, and youth enrichment activities. As a vital member ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

Acts as assistant during education programs, often interacting with K-12 students during a field trip. Clearly communicates needs, goals, and updates via email and in-person. Minimum Qualifications ...

University of Utah

Program Assistants

Campus, IL · On-site

$36K - $46K/yr

The Assistant is part of the Museum's Education and Community Engagement team, helping to deliver education programs that make science accessible and exciting, while providing opportunities to engage ...

University of Utah

Program Assistants

Salt Lake City, UT · On-site

$15.50/hr

... School Programs Assistant (Work Study) Career Progression Track S00 Track Level S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities are hiring for Programs Assistant jobs?

Cities with the most Programs Assistant job openings:

What are the most commonly searched types of Programs jobs?

The most popular types of Programs jobs are:

Who are the top companies hiring for Programs Assistant jobs?

The top employers for Programs Assistant jobs are:

What states have the most Programs Assistant jobs?

States with the most job openings for Programs Assistant jobs include:

What are popular job titles related to Programs Assistant jobs?

For Programs Assistant jobs, the most frequently searched job titles are:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Programs Assistant

San Antonio, TX • On-site

Restore Education
Individual, Family and Community Social Assistance • 11 - 50 employees
Learn more about Restore Educationexternal

$16 - $21/hr

Other

Re-posted 20 days ago

Job description

Job Description: POSITION GOALS
The Programs Assistant will be responsible for volunteer and event coordination, partner and stakeholder engagement, outreach and recruitment activities, communications and grant writing, and data management support. This is a part-time position directly accountable to the Chief Development Officer.

QUALIFICATIONSHS Diploma/GED required; Associates or bachelor’s degree strongly preferred.
Bilingual in English and Spanish is required.
At least 3 years of Clerical, record keeping, public relations, scheduling, or community college experience.
Graphic design experience strongly preferred.
Advanced computer, Microsoft Office, and Internet experience required.
Ability to operate standard office machines.
Salesforce, or other relevant database experience preferred.
KNOWLEDGE AND ABILITIES Strong organizational skills.
Excellent written, oral, and phone communication skills.
Ability to present an image of professionalism in appearance and attitude.
Ability to represent agency to community members, future volunteers, and stakeholders.
Ability to maintain strict confidentiality of information and data gathered from work with students and parents.
Ability to deal with diverse situations and people.
Ability to work in a fast-paced environment and assist multiple people at once.
Ability to establish and maintain cooperative working relationships with staff and those contacted in the course of work.
Willingness to learn new things and eagerness to acquire new skills.
RESPONSIBILITIES Create a positive and welcoming atmosphere for community members, volunteers, and stakeholders
Conduct weekly follow up with new volunteers
Coordinate volunteer schedule
Recruit, train, schedule, and retain volunteer tutors for learning center classrooms
Manage promotional material creation and reproduction
Assist with promotional, agency, and fundraising events – coordinating volunteers, set up, marketing, etc.
Work with partner representatives to support successful mutual referrals
Assist with outreach and recruitment events and speaking on behalf of the agency
Conduct or arrange guest speakers for college and workforce-ready workshops for students
Gather, compile, and input data into the Restore database as needed
Assist with periodic file audits
Attend required staff development and training sessions as required
Maintain on-going communication with program management
Provide administrative support to DSS as needed
Other duties as assigned
SCHEDULE: 30 hours per week with potential for additional hours, or eventual full-time position. Monday – Thursday from 9am-5pm; some Fridays/Saturdays as required. SALARY AND BENEFITS: $16-21 per hour PROBATION PERIOD: 90 days

LICENSES OR CERTIFICATES
Must possess a valid Class “C” Texas Driver’s License or obtain a valid Class “C” Texas Driver’s License within thirty (30) days after becoming a resident of the State of Texas.

PHYSICAL DEMANDS AND WORKING CONDITIONS
Physical requirements include visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, bending, twisting, and walking to perform the essential functions. Some travel required.

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